1. Session I: Scoping Project and Explore Possibilities
Module 3: Project Formulation/Preparation
BunChhoeuth KENG; September 2016

2. Contents Learning Objective What is project scoping?
How important is project scoping?
How to conduct project scoping?
Recommended tool to be used in project scoping
What is the exploring possibilities?
How important is exploring possibilities

3. Contents How to conduct exploring possibilities?
Recommended tool to be used in exploring possibilities
Exercises

4. 1. Learning Objective
Participants will understand how to conduct project scoping and explore possibilities

5. 2. What is project scoping?
A key management practice
A part of project planning
It is also a process of identifying issues, concerns and opportunities

6. 3. How important is project scoping?
Defines broad parameters
Sets approximate boundaries
Exploring possibilities
It is the first step in PFP.
It defines broad parameters of project
Sets approximate boundaries for what the project will attempt to do (WWF, 2006).

7. 4. How to conduct project scoping?
Process
1. Identify a draft project goal
2. Identify a project objective/purpose
3. Define name of a project
4. Identify a project period
5. Identify geographic areas

8. 4. How to conduct project scoping?
Process
6. Identify beneficiaries
7. Identify collaborators
8. Define project strategy for implementation
9. Identify resources

9. 4. How to conduct project scoping? Resource Mobilization
Annex 1-project scoping framework
4. How to conduct project scoping? Resource Mobilization
Staff
Raise fund to recruit needed staff members
Establish a volunteer component
Work in partnership with volunteer organizations/institutions
Equipment and materials
Propose for fund from donors
Partnering with others to get donations

10. 4. How to conduct project scoping? Resource Mobilization
Annex 1-project scoping framework
4. How to conduct project scoping? Resource Mobilization
Information technology
Propose to donor(s) to recruit IT expert(s)
Work in partnership with other NGOs or institutions
Finance
Resource mobilization strategy and plan
Set up small enterprise that can generate income

11. 5. Recommended tool to be used in project scoping?
Annex 1-project scoping framework
5. Recommended tool to be used in project scoping?
Project scoping framework
Geographic area
Beneficiaries
Collaborators
Strategies
Resources
What we need
What we have
Gap
Project title: Equal Develop Project
Project Period: 5 years ( )
Goal: To promote gender equality and equity in development of communities and to increase participation of women in leadership in society
Project Objective: To develop capacity of women on leadership in order that they are able to take leadership roles in their communities
100 communities in 3 provinces
All community people, but the main focus is women and young girls.
Local government
Elders
Develop capacity of women and young girls
25 qualified staff 15 10
15 laptops 8 7
3 Desktops 2 1

12. 6. What is the exploring possibilities?
Annex 1-project scoping framework
6. What is the exploring possibilities?
A process of analyzing and identifying new possible project ideas
A method of identifying new project opportunity

13. 7. How important is exploring possibilities?
Annex 1-project scoping framework
7. How important is exploring possibilities?
Respond to call for proposal
Rresource mobilization and fundraising strategy
Respond to ToR

14. 8. How to do Exploring Possibilities?
Annex 1-project scoping framework
8. How to do Exploring Possibilities?
Analyzing ToR
Reflect with project goal and objective

15. 8. How to do Exploring Possibilities?
Annex 1-project scoping framework
8. How to do Exploring Possibilities?
Exploring possibilities
Identify areas for research
Identify barberries or challenges
Develop methods for data gathering and analysis
Develop research question
Identify resources needed

16. 8. How to do Exploring Possibilities?
Annex 1-project scoping framework
8. How to do Exploring Possibilities?
Possibilities Identification
Identify priorities or needs for intervention
Identify current projects/activities responding to those priorities/needs
Identify what gaps exist and need to be filled
Identify potential projects who can fill the gaps and develop mechanism to get them engaged

17. 8. How to do Exploring Possibilities?
Annex 1-project scoping framework
8. How to do Exploring Possibilities?
Possibilities Identification
Identify the new possibilities for new project
Recommendations for decision making

18. 9. Recommended tool to be used in exploring possibilities?
Tool 1: Expectations and Alignment Analysis Framework
Tool 2: Exploring Possibilities Framework
Tool 3: Possibilities Identification Framework

19. 9. Recommended tool to be used in exploring possibilities
9. Recommended tool to be used in exploring possibilities? Tool 1: Expectations and Alignment Analysis Framework
Expectations in ToR
Project
Alignment
Recommendations
Goal
Objective
Women can better access to NRM
To promote gender equality and leadership
To develop capacity of women on leadership
Women can better access to NRM and increase number women in playing role in decision making are well aligned and project goal and objective
The project should consider exploring new project idea to capture this funding opportunity
Increase number of women in playing role in decision making

20. 9. Recommended tool to be used in exploring possibilities
9. Recommended tool to be used in exploring possibilities? Tool 2: Exploring Possibilities Framework
Research Question
Questions to Ask
Priorities
Informants
Methods
Area for research: 1- Local governance
Current status of local governance in relation to NRM
NRM policy and framework
Capacity of local authorities in NRM
Organic laws and legal framework
Literature review
Local authorities respond to the needs of people
Advocacy capacity
Community people
NGOs
Private sectors
Semi-structured interview and Focused Group Discussions (FGDs)

21. 9. Recommended tool to be used in exploring possibilities?
Tool 3: Possibilities Identification Framework
Priorities/
needs
Current projects
Gaps
Possibilities
Recommendations
Capacity of local authorities in NRM
Two NGOs
Forestry and fishery departments
Low capacity of local authority in in NRM
Limited cooperation between commune leaders and relevant departments.
Capacity development to commune leaders and councilors
Facilitate dialogue among commune leaders and relevant departments
Should consider it as a high priority as it fits very well with the project objectives.

22. 10. Exercises Materials: flip chart, markers
Exercise type: Small group work
Purpose: to practice on project scoping
Activities:
Provides introduction to participants
Divides participants into five small groups.

23. 10. Exercises Each group selects one of 7 problems as follow:
Low organic agricultural productions.
Youth do not participate in community development.
Poor general health and well-being of community members
High incidence of sexual and reproductive health of young people aged 16 – 30.
Unsustainable use of natural resources.
Low consumption of clean water.

24. 10. Exercises Each group analyze the problem they selected:
Identify causes of identified problem
Identify project goal and objective
Define name of a project
Identify a project period
Identify geographic areas
Identify beneficiaries
Identify collaborators
Define project strategies
Identify resources

25. 10. Exercises Each group has approximately 30 minutes:
Identify areas for research
Develop methods and approach for data collection and analyzing
Develop research questions (key research question)
Identify what are other questions to ask
Decide who will be the informants
Decide to how to collect data
Please use scoping framework in the next slide

26. 10. Exercises Scoping framework Geographic area Beneficiaries
Collaborators
Strategies
Resources
What we need
What we have
Gap
Project title:
Project Period:
Goal:
Project Objective:

27. References NAO. (2015). Scoping Document. Norwest Aviation Operations.
WWF. (2006). Resources for Implementing the WWF Project & Programme Standards. World Wildlife Fund.