1. Session IX: Elements of Project Proposal
Module 3: Project Formulation/Preparation
Bunchhoeuth KENG; September 2016

2. Contents Learning Objective What are elements of project proposal?
Why is it important to know about the elements of project proposal?
How to develop a project proposal?
Project proposal checklist
Planning for project report

3. Contents Why do we write project progress report?
What types of project progress report?
Common elements of project progress report
Exercise

4. 1. Learning Objective
Participants will understand what elements are required for a project proposal.
Participants will understand and be able to identify appropriate elements for writing a project report.

5. 2. What are elements of project proposal?
A document which explains a clear strategic direction of project
A detailed description of a project

6. 3. Why is it important to know about the elements of project proposal?
Comprehensive and complete picture of an entire project.
A tool for communicating and presenting a project details
Instructions and guidance on how to implement the project.

7. 4. How to develop a project proposal?
Pre-Proposal Writing
Step 1
Analyzing situation
Step 2
Conduct a feasibility study
Step 3
Analyze stakeholders

8. 4. How to develop a project proposal?
Pre-Proposal Writing
Step 4
Analyze problems
Step 5
Conduct project scoping
Step 6
Conduct risk analysis and management

9. 4. How to develop a project proposal?
Pre-Proposal Writing
Step 7
Analyze objectives
Step 8
Develop project goal and strategy
Step 9
Develop a project logical framework

10. 4. How to develop a project proposal?
Pre-Proposal Writing
Step 10
Develop communication plan
Step 11
Formulate M&E plan
Step 12
Develop work plan and budget plan

11. 4. How to develop a project proposal?
2. During Proposal Writing
Step 13
Proposal Narrative
Step 14
Project staff capacity development plan
Step 15
An executive summary

12. 4. How to develop a project proposal?
3. Post Proposal Writing
Write a cover letter
Submit the proposal to donors
Sign agreement with donors

13. 5. Project proposal checklist
A checklist of project proposal is as followed (Zonn, 2008)
Cover letter
Executive Summary
Proposal Narrative
Project tittle
Project period
Project justification
Project goals

14. 5. Project proposal checklist
A Project objectives (SMART)
Specific
Measurable
Achievable
Relevant
Time bound
Description of project activities
Description of project results
Project implementation plan

15. 5. Project proposal checklist
Previous experience of similar project
Resource mobilization
Project sustainability
Project personnel
Cooperation partners

16. 5. Project proposal checklist
4. Project Budget 5. Project Accountability and Structure 6. Monitoring and Evaluation 7. Project Staff Capacity Development Plan

17. 6. Planning for project report
A project progress report is a brief description of achievements of a project
The project report has to respond to project proposal

18. 7. Why do we write project report?
Inform donors about project progress
Know project achievement

19. 8. What types of project report?
Types of project progress report.
For long-term project, donors also require mid-term and final project evaluation report. N
Length of project
Reports to Donors 1
One-year project
Quarterly report or mid-year report
One-year report 2
Three-five year project
Mid-year report
Annual report
Mid-term report
Final project report

20. 9. Common elements of project report6
Project achievements
The structure should be:
Main activities (not too much)
Outputs
Objective/Outcome
Goal/Impact
Challenges
Lessons Learnt
Future plan

21. 9. Common elements of project progress report7
Operations
Human resources management
Administration
Networking 8
Annexes
List of additional documents

22. 10. Exercise Materials: flip chart, markers
Exercise type: Small group work
Purpose: to practice on proposal development
Activities:
Provides introduction to participants
Divides participants into five small groups.

23. 10. Exercise Each group choose one of the the below goals:
To increase organic agricultural productions by 50% in 2020.
To increase youth participation in community development by 30% in 2017.
To improve general health and well-being of community members (factors contribute to poor health can include excess alcohol consumption, smoking, poor hygiene, and so on).
To reduce the incidence of HIV/AID infection by 30% in 2018.
To improve reproductive health of young people aged 16 – 30.

24. Develop a project proposal: Give your project a name?
10. Exercise
To promote sustainable use of natural resources.
To increase the consumption of clean water from 40% to 80% by 2018.
Develop a project proposal:
Give your project a name?
Why the project is needed?
Where is/are the project site(s)?

25. 10. Exercise
Who will benefit from the project? Can you give the number? How many are men/women/children/people with disability?
What activities will be carried out? What is the time frame? What are the results?
Demonstrate the competences of your organization in carrying out this project.
Estimate how much does the project cost?

26. 10. Exercise
Tips:
You would not need to write a narrative executive summary but bullet points.
You can choose one or two activities, and then complete the different points of the executive summary as much as possible.

27. References
LRC. (n.d.). Proposal Writing Training Manual for CBOs and NGOs. Local Resource Center.
Nebiu, B. (2002). Project Proposal Writing. Regional Environmental Center for Central and Eastern Europe.
YC. (n.d.). Elements of a Grant Proposal. Yavapai College.
Zonn, L. (2008). Elements of Project Proposal. University of Texas in Austin.