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REVISED ORGANISATIONAL STRUCTURE

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Presentation on theme: "REVISED ORGANISATIONAL STRUCTURE"— Presentation transcript:

1 REVISED ORGANISATIONAL STRUCTURE
Presented by: Mr D Ngxanga Municipal Manager Compiled By: G Besselsen Office Manager Tabled to Council on 4 December 2015

2 Office of the Municipal Manager
//KHARA HAIS MUNICIPALITY MACRO STRUCTURE Municipal Manager Office of the Municipal Manager Internal Audit. Risk Management Directorate Corporate Services Directorate Community Services Directorate Financial Services Directorate Electro Mech Services Directorate Civil Eng. Services Directorate Development & Planning Human Resources Emergency Services Income & Revenue Collection Electrical Networks & Distibution Water Purif. Sewerage T & Sanitation Town Planning & Building Control Housing & Human Settlement Secretariat Traffic Services Finance & Asset Management Electrical Maintenance Water Dist, Sewerage Col. & Maintenance Communication Security Services Supply Chain Management Metering & Planning Roads & Storm Water Management Planning &Project Management Legal Advice Services Parks & Recreation Services LED Civil Service Planning & Projects Mechanical Workshop & Fleet Management Information Technology Libraries Community Support, Overtime & Client Services IDP Environ- mental Services

3 OFFICE OF THE MUNICIPAL MANAGER
Executive Secretary (PL 7) Office Manager (P/L 1) Office of the Mayor & Speaker PMS Work Study Admin Officer: Special Programs & Ward Committees (PL 6) Senior/Chief: Work Study (PL 5/4) Manager Performance Management (PL 3)

4 OFFICE OF THE MAYOR & SPEAKER
Senior Manager: Office of the Municipal Manager Mayor & Speaker Admin Officer: Special Programs & Ward Committees (PL 6) Personal Assistant (P/L 8) Chief Clerk Youth Development (PL 8) Executive Secretary (PL 7) Chief Clerk: Council Support (PL 8) Senior Clerk : Ward Committees (PL 9) Driver/ Messenger (PL 10) 2 x Driver/ Messenger (PL 10) Office Assistant (PL 12) CDW’s

5 PERFORMANCE MANAGEMENT & WORK STUDY
Senior Manager: Office of the Municipal Manager Manager Performance Management (P/L 3) Senior/Chief Performance Management Off (PL 5/4) Senior/Chief Performance Management Off (PL 5/4) 1x Senior Clerk (PL 9) 1 x Senior Clerk (PL 9)

6 OFFICE OF THE MUNICIPAL MANAGER
Office of the Mayor & Speaker OFFICE OF THE MUNICIPAL MANAGER Municipal Manager Senior Manager Internal Audit (PL 1) Manager: Risk Management (PL 3) Chief Internal Auditor (PL 4) 4 X Internal Auditors (PL 7/6) 2x Risk Officer (PL7/ 6)

7 DIRECTORATE CORPORATE SERVICES
Director Corporate Services Admin Assistant (PL8) Senior Manager Human Resources (PL1) Senior Manager: Policy and Research (Accommodation Position) (PL 1) Senior/Chief: Legal Officer (PL 5/4) Chief Communication (PL 5/4) IT Manager (PL3) Manager Secretariat (PL3)

8 HUMAN RESOURCES Director Corporate Services
Senior Manager Human Resources (PL 1) Admin Assistant (PL8) Manager Human Resource Dev (PL 3) Sen /Chief Dev. Officer (PL5/ 4) Chief/Snr Health & Safety Officer (PL 5/4) Chief Personnel Officer: Maintenance (PL 5/4) Sen/Chief Personnel Officer: Procurement (PL5/4) 1 x Labour Relations Officer/Senior (PL 6/5) 1 x Personnel Officer / Senior (PL 6/5) Personnel Officer/Senior (PL 6/5) Senior Clerk (PL 9) Assistant Labour Relations Officer (PL 7) Assistant Personnel Officer (PL 7) 3 x Senior Clerk (PL 9) 4 X Additional Clerk – Biometric System 4 x Clerk (PL 11/10)

9 SECRETARIAT Director Corporate Services Manager Secretariat
Senior/Chief Admin Officer Committees (PL 5/4) Archives Admin Officer Council Building Admin (PL 6) Assistant Commonage &Pound Off (PL 7) Assistant Admin Off (PL 7) Chief Clerk X 1 (PL 8) Assistant Admin Officer (PL 7) Assistant Admin Officer (PL 7) Assistant Admin Officer (PL 7) 1 x Senior Clerk (PL 9) Senior Clerk Commonage &Pound (PL 9) Senior Clerk (PL 9) 1 x Senior Typist (PL 9) Senior Clerk (PL 9) 2x Spec Workmen (PL10) Driver Messenger (PL 10) 2 x Clerk (PL 11/10) 1 x Clerk (PL 11/10) Transferred to Oversight Financial Function Office Assist. (PL 12) 6 x Algemene Werkers (PV 16) omskep na 6 x Care Takers (PV 13) Dat ‘n Werkstudie Ondersoek gedoen word na die totale skoonmaakdienste in die Raad 12 x Care Taker (PL 13) 1 x Reprograph Operator x Office assistant (PL 12) 14 x General Worker (PL 16)

10 COMMUNICATIONS Director Corporate Services
Senior/Chief Communications Off (PL 5/4) 2x Communications Officer (PL 6) Assistant Communications Officer (PL 7) Switchboard Operator (P/L 9)

11 INFORMATION TECHNOLOGY
Director Corporate Services Manager Information Technology (PL 3) Senior Software Administrator (PL 5) Assistant Administrator (PL7) Assistant Hardware Technician (PL 7) Assistant Hardware Technician (PL 7) Help Desk Operator (PL 10) Junior Technician (PL 10)

12 DIRECTORATE BUDGET & TREASURY OFFICE
Chief Financial Officer Admin Assistant (PL8) Senior Manager Finance & Asset Management (PL1) Manager Income & Revenue Collection (PL3) Manager Supply Chain Management (PL3) PL1 Contractual to incumbent

13 INCOME & REVENUE COLLECTION
Chief Financial Officer Manager Income & Collection (PL 3) – Contractual to Incumbent (PL 1) Senior Accountant (PL 5) Accountant (PL 6) Assistant Accountant (PL 7) Chief Clerk (PL 8) Chief Clerk (PL 8) Assistant Accountant (PL 7) Clerk (PL 10/11) 1x Senior Clerk (PL 9) 4 x Senior Clerk (PL 9) 4 x Senior Clerk (PL 9) Senior Clerk (PL9) Senior Clerk (PL9) Clerk (PL 11/10) Clerk (PL 11/10) Clerk (PL 11/10) 4 X Meterlesers (PL 14) 2 x Clerk (PL 11/10) 7x Cashier (PL 11/10) 4x Clerk (PL 11/10)

14 INCOME & REVENUE COLLECTION (CONT)
Other Income Services Assistant Accountant (PL7) Chief Clerk (PL8) Chief Clerk (PL8) Senior Clerk (PL9) 1 x Senior Clerk (PL 9) Senior Clerk (PL9) 4 x Cashiers (PL11/10) 5 x Clerk (PL11/10) 3 x Clerk (PL11/10) 8 x Clerk (PL11/10) 3 x Clerk/Cashiers (PL 11/10) Resorts Reitzpark Swimming Pools Fines Motor Registrations Community Halls Centralised Income Services Oversight Financial Function

15 FINANCE & ASSET MANAGEMENT
Chief Financial Officer Admin Assistant (PL 8) Senior Manager Finance & Asset Management (PL 1) Manager: Asset Management (PL 3) Financial Reporting (PL 2) 1 x Chief Accountant: Asset Management(PL 4) Senior Accountant (PL 5) Senior Accountant (PL 5) 1 x Assistant Accountant (PL 7) 1 x Assistant Accountant (PL7) Assistant Accountant (PL 7) Chief Clerk (PL 8) Chief Clerk (PL 8) 2 x Senior Clerk (PL 9) 1 x Senior Clerk (PL 9) 3x Senior Clerk (PL 9)

16 SUPPLY CHAIN MANAGEMENT
Chief Financial Officer Manager Supply Chain Management (PL 3) Senior Accountant (PL 5) Senior Accountant: Tender / Contract Management (PL 5) Assistant Accountant (PL 7) Assistant Accountant (PL 7) Senior Clerk (PL 9) Senior Clerk (PL 9) 5x Buyer (Quotations) (PL9) 3x Store Assistant (PL 11/10) 2x Clerk (PL 11/10) 2 x General Worker (PL 16)

17 Directorate Community Services
Director Community Services Admin Assistant (PL8) Manager Protection Services (PL 3) – Contractual to Incumbent (PL 1) Manager Environmental Health (PL3) Manager Parks & Recreation (PL3) Chief Emergency Services (PL 4) Chief Security Services (PL 4) Chief Traffic Services(PL 4) Senior Librarian (PL5)

18 2 x Vacant Positions Deleted
Director Community Services Forum Main Paballelo Rosedale UNFUNDED MANDATE Senior Librarian (PL 5) Librarian (PL 6) Librarian (PL 6) Librarian (PL 6) Librarian (PL 6) Sen. Librarian Assistant (PL 9) Sen. Librarian Assistant (PL 9) Sen. Librarian Assistant (PL 9) Sen. Librarian Assistant (PL 9) 2x Librarian Assistant (PL 11/10) 4x Librarian Assistant (PL 11/10) 2x Librarian Assistant (PL 11/10) 2x Librarian Assistant (PL 11/10) Sen. Library Help (PL 13) Library Help (PL 14) 2x Library Help (PL 14) Library Help (PL 14) Library Help (PL 14) 2 x Vacant Positions Deleted

19 Divisional Officer (PL 5) Divisional Officer (PL 5)
Emergency Services Director Community Services Manager Protection Services (PL 3) – Contractual to Incumbent (PL 1) Senior Clerk (PL9) Chief Emergency Services (PL 4) Senior Clerk (PL9) Divisional Officer (PL 5) Divisional Officer (PL 5) Snr Disaster Management Officer (PL 5) – Contractual to Incumbent (PL 4) Senior Fire Fighter (PL 8) Senior Fire Fighter (PL 8) Senior Fire Fighter (PL 8) Senior Fire Fighter (PL 8) Assist Disaster Management Officer (PL 7) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) 2x Fire Fighter (PL 9) Junior Fire Fighter (PL 10) Junior Fire Fighter (PL 10) Junior Fire Fighter (PL 10) Junior Fire Fighter (PL 10) 2x Junior Fire Fighter (PL 10) 2x Learner Fire Fighter (PL 11) 2x Learner Fire Fighter (PL 11) 2x Learner Fire Fighter (PL 11) 2x Learner Fire Fighter (PL 11) 8 x Control Room Operator (PL 9) 1 x Vacant Senior Clerk Post to be frozen till filling in the future 2 x Station Officer (PL 6) to be changed to 2 x Divisional Officer (PL 5) 3x Cleaner/Gen Worker (PL 16)

20 Security Services Director Community Services
1x Senior Clerk (PL 9) to be frozen till filling in future 2 x Senior Superintendent (PL5) – Deleted – Incumbents to be accommodated in Superintendent (PL 6) positions – Salaries contractual to Incumbents 2 x Vacant Access Control Officers (PL9) – Deleted 2 x Additional Senior Security Officer (P/L 8) for purposes of shift supervision Manager Protection Services (P/L 3) 1 x Senior Clerk (PL 9) Chief Security Services (P/L 4) 1 x Senior Clerk (PL 9) Head Office Guarding & Patrol Senior Superintendent (PL5) Senior Superintendent (PL5) Superintendent (PL6) Superintendent (Guarding & Patrol)(P/L 6) 2 x Access Control Officer (PL 9) 6 x Senior Security Officer (P/L 8) 40 x Security Officer (P/L 11/9) 5 x Observation Officers (PL11)

21 Environmental Health Services
Director Community Services Environmental Health Care – Unfunded Mandate – Transfer to ZFM to be finalised on 28 April 2016 Manager Env Health Serv (PL 3) Chief Env Services (PL4) Snr Cleansing Officer (PL 6/5) Snr Env Health Pract (PL5) Snr Food & Safety Pract (PL5) Env Inspector (PL6) 1 x Food & Safety Pract (PL 6) Clerk (P/L 11/10) Snr Clerk (PL 9) Pest Control Assistant (PL 12/11) 1 x Cleaner (PL 16)

22 ENVIRONMENTAL HEALTH SERVICES CLEANSING
Cleansing Officer PL 6/5 Asst Cleansing Officer PL 7 Asst Cleansing Officer PL 7 Nutsman PL 12 Asst Cleansing Officer PL 7 3 X Compactor Drivers PL 10 4 X Drivers PL 11 4 x Drivers PL 11 2 X Operators Storting PL 11 2 X Team Leaders PL 12 15 X General Workers PL 16 20 X General Workers PL 16 20 X General Workers PL 16 1 X General Workers PL 16 28 X General Workers PL 16 2 X Additional post of Team Leaders (PL 12)

23 Parks Director Community Services Manager Parks (PL 3)
Senior Clerk (PL9) Snr Superintendent (P/L 5) Snr Superintendent (P/L 5) Snr Superintendent (P/L 5) Snr Superintendent (P/L 5)

24 Director Community Services
Manager: Parks (P/L3) Snr Superintendent East-Area (P/L 5) Supervisor Swimming Pools (P/L 9) Supervisor (P/L 9) Supervisor (P/L 9) Supervisor Irrigation (P/L 9) 3 X Cashiers (P/L 11/10) 3 X Nutsman (P/L 12) 7 X Tractor Drivers (P/L 14) 17 x Machine Operators (P/L 15) 9 X General Workers (P/L 16) 20 X General Workers (P/L 16)

25 Director Community Services
Manager: Parks (P/L3) Senior Superintendent Nursery (P/L 5) Supervisor (P/L 9) Supervisor Rural Areas (P/L 9) Supervisor Irrigation 1 X Team Leader (P/L 12) 2 X Chainsaw Operators (P/L 15) 8 X General Workers (P/L 16) 14 X General Workers (P/L 16) 10 X General Workers (P/L 16)

26 Director Community Services
Manager: Parks (P/L3) Snr Superintendent Paballelo (P/L 5) Supervisor (P/L 9) 14 X General Workers (P/L 16)

27 Director Community Services
Manager: Parks (P/L3) Snr Superintendent West Area (P/L 5) Supervisor : Manual Irrigation System (P/L 9) 11 X General Workers (P/L 16)

28 Electro- Mechanical Services
Director Electro- Mechanical Services Senior Superintendent Electrical Maintenance (PL5) Chief Planning Officer (PL4) Chief Officer Mechanical Workshop (PL4) Senior Superintendent Electrical Networks (PL5) Senior Technical Assistant Metering (PL5)

29 Special Workman (PL10) qualified as Electrician
Electro- Mechanical Services (Electrical) Director Electro- Mechanical Services Senior Sup. Elect Networks & Dist. (PL 5) Senior Sup. Elect Maintenance (PL 5) Snr Technical Assistant (PL 5) Chief Planning Officer (PL 4) Senior Electrician (PL 7) Technical Assistant (PL 7) Senior Electrician (PL 7) 3 x Electrician (PL 8) 3 x Street Light Attendant (PL10) 2x Electrician (PL 8) 2 x Inspector (PL 11/10) Supervisor (PL 10) Senior Clerk (P/L 9) Special Workman (PL10) 3x Handyman (PL 13/14) 3x Handyman (PL 13/14) 4x Handyman (PL 13/14) 9 x General Worker (PL 16) Cleaner (PL 16) General Worker (PL 16) Special Workman (PL10) qualified as Electrician

30 Special Works Person (PL 10) Special Works Person (PL 10) - Deleted
Electro- Mechanical Services (Workshop) Director Electro- Mechanical Services Chief Officer Mechanical Workshop (PL4) Snr Sup Mechanical Workshop (PL5) Senior Fitter (PL 7) 2 x Fleet Management Officers (PL6) Foreman (PL6) 7x Mechanic (PL 8) Clerk (PL 11/10) 1 x Snr Clerk (PL 9) 2 x Nutsman (PL 12) 2 x Fitter (PL 8) Special Works Person (PL 10) Messenger (PL 13) 2 x Handyman (PL 14/13) Storeman (PL 14/13) 3x Fitter Assistant (PL 14/13) Cleaner (PL 16) 7x Handyman (PL 14/13) Special Works Person (PL 10) - Deleted

31 All PMU functions to be centralised within this unit
Planning & Development Director Planning & Development MIG Funding Admin Assistant (PL8) Senior Manager: Town Planning (PL1) Manager Project Management (P/L 3) Manager Tourism, LED & Resorts (PL3) Manager Housing & Human Settlement (PL3) Chief IDP Officer (PL4) Technician: Technical Support (PL4) 1 X Senior IDP Officer (PL5) Building Control Officer (PL4) Assist. Admin Officer: Data Capturing (PL 8) IDP Officer (PL6) All PMU functions to be centralised within this unit

32 Planning & Development (Town Planning)
Director Planning & Development Senior Manager: Town Planning (PL 1) Building Control Officer (PL4) Manager: Land use Management (PL 3) 2x Building/Senior Inspectors (PL6/5) Senior Planning Technician (PL5) Building/Senior Plan Inspector (PL6/5) Town Planning Assistant (PL7) Chief Clerk (P/L 8)

33 1 x Additional -Foreman (PL 11)
LED, Tourism & Resort Director Development & Planning Manager LED, Tourism and Resorts (P/L 3) Chief Officer: Resorts(PL 4) 2 X Senior Socio Economic Dev. Officer (PL 5) Assistant Resort Sup (PL 7) Development Officer (PL 6) Marketing Officer (PL 6) Senior Clerk: Informal Traders (PL 9) 2x Housekeeper (PL 9) Senior Clerk (PL 9) 2 x Foreman (PL 11) Foreman (PL 11) 5 x Clerk (PL 11/10) After alienation of the Eiland Resort this positions will be transferred to the Housing Division Office Assistant (PL 12) 10 x General Workers (PL 16) 10 x General Workers (PL 16) 1 x Additional -Foreman (PL 11) Resort to be sold

34 Planning & Development (Housing & HUMAN Settlement)
Director Planning & Development Manager Housing & Human Settlements (PL 3) Snr Housing Development Officer (PL5) Snr Housing Admin Officer (PL5) Snr Housing Officer: Support Services (PL5) Senior Clerk (PL 9) 1 x Senior Engineering Technician (PL 5) Transferred from Civil Engineering Services Housing Development Officer (PL6) Assistant Contract Transfer Officer (PL7) Senior Clerk (PL 9) Senior Clerk (PL 9) Clerk (PL11/10) Clerk (PL 11/10)

35 Civil Engineering Services
Director Civil Engineering Services Administrative Assistant (PL 8) Control Technician: Water Distribution, Sewerage Collection& Maintenance (PL 3) Control Technician: Roads Storm Water & Construction (PL 3) Control Technician: Water Purification, Sewerage Treatment & Sanitation (PL 3) Client Services Control Technician: Civil Services Planning & Project (PL 3) Client Services 1 x Chief Client Services (PL 4) 3 x Customer Care Clerks (PL 11/10)

36 Civil Engineering Services (Planning, Design & Project Management)
Director Civil Engineering Services Control Technician: Civil Services Planning, Design & Project Management (PL 3) 1 x Technical Assistant (PL 12) 1 x Chief/Senior Engineering Technician (PL 4/5) 1 x Chief/Senior Engineering Technician (PL 4/5) 1 x Draughts Person (PL6) 1 x Draughts Person (PL6)

37 4 x Special Works Person (PL 10)
Civil Engineering Services (Water Dist., Sewerage Collection & Maintenance) Director Civil Engineering Services 1 x Additional Special Works Person (PL 10) & 2 x Additional Supervisor (PL 11) = 4 Sewerage Collection & Maintenance Teams Control Technician: Water Distribution, Sewerage Collection & Maintenance (PL3) Snr Sup: Water Distribution (PL5) Snr Sup : Sewerage Collection & Maintenance (PL5) 1 x Senior Clerk (PL 9) 3 x Plumber (PL 8) 4 x Special Works Person (PL 10) 2 x Operator Gr I (PL11) Transferred from Community Support & Overtime 1 x Clerk (PL 11/10) 3 x Supervisor (PL 11) 4 x Supervisor (PL 11) 0 x Stores Clerk (PL11/10) 3 x Nutsman (PL 12) 4 x Nutsman (PL 12) 9 x Handy Man (PL14/13) 1 x Code 10 Driver (PL 12) 0 x General Worker (PL16) 2x Code 10 Driver (PL 12) Transferred from Community Support & Overtime 3 x General Worker (PL16) 12 x General Worker (PL16)

38 Director Civil Engineering Services
Control Technician: Roads Storm Water & Construction (PL3) Snr Clerk (PL 9) Clerk (PL 10) General Worker (PL 16) 1 x Snr Sup: Roads & Storm Water Management (PL5) Snr Sup: Construction & Heavy Plant (PL5) 0 x Ass Sup: Council Building Maintenance (PL7) 0 x Special Works Person (PL 10) 0 x Special Works Person (PL 10) Special Works Person (PL 10) 1 x Special Works Person (PL 10) Snr Operator (PL 10) 2x Supervisor (PL 11) 1 x Operator Gr 1 (PL 11) 1 x Operator Gr 1 (PL 11) 0 x Operator Gr 1 (PL 11) 0 x Operator Gr 1 (PL 11) 1 x Operator Gr2 (PL 12) 1 x Operator Gr 1 (PL 11) 1 x Special Works Person (PL 10) 0 x Operator Gr2 (PL 12) 1 x Code 14 Driver (PL 10) 2 x Supervisor (PL 11) 2 x Supervisor (PL 11) 2 x Supervisor (PL 11) 2 x Code 10 Driver (PL 12) 1 x Code 10 Driver (PL 12) 1 x Nutsman (PL 12) 1 x Tractor Driver(PL 12) 2 x Nutsman (PL 12) 6 x Code 10 Driver (PL 12) 0 x Nutsman (PL 12) 6 x Nutsman (PL 12) 1 x Supervisor (PL 11) 1 x Tractor Driver(PL 13) 1 x Tractor Driver(PL 13) 1 x Tractor Driver(PL 13) 12 x General Worker (PL 16) 2 x General Worker (PL 16) 4 x General Worker (PL 16) 8 x General Worker (PL 16) 4 x General Worker (PL 16) 6 x General Worker (PL 16)

39 Director Civil Engineering Services
Control Technician: Water Purification, Sewerage Treatment & Sanitation (PL3) 0 x Snr Clerk (PL 9) 2 x Clerk (PL 10) 1 x General Worker (PL 16) Snr Water Purif. Officer (PL 5) Water Purification Urban Snr Water Purif. Officer (PL 5) Sewerage Treatment & Sanitation Urban Water Purification Sewerage Treatment & Sant Peri-Urban Snr Sup Sewerage Treatment (PL 5) Assistant Sup (PL 7) 4 x Process Controller Class III/II (PL9/8) Clerk (PL 11/10) 4 x Process Controller Class III/II (PL9/8) 1 x Code 14 Driver (PL 12) 1 x Special Works Person(PL 10) 14 x Process Controller Cl I/O (PL10/11) 2 x Process Controller Cl I/O (PL10/11) Special Works Person(PL 10) 4 x Process Controller Class I/O (PL10/11) 2 x General Worker (PL 16) 6 X Code 10 Drivers (PL 12) 4 x Process Controller Class I/O (PL10/11) 1 x Nutsman (PL 12) 2 x Sewerage Pump Assist (PL 12) 30 x General Worker (PL 16) 14 x General Worker (PL 16) 7 x General Worker (PL 16)

40 Civil Services - Community Support & Overtime
Chief Community Support & Overtime (PL 4) Ward Cleansing Mobile Water Provision & (Metering) Overtime Admin Officer (PL 6) Admin Officer (PL 6) Ass Superintendent (PL 7) Chief Clerk (PL 8) 2 X Operator Grade 1 (PL 11) 4 x Complaint Operators (PL 11/10) 2 x Water Tanker Driver (PL 12) 3 x Nutsman (PL 12) 2 x Tipper Driver (PL 12) Positions transferred to Water Distribution – Pg 38 2 x General Workers(PL 16) 2 x General Workers(PL 16) 3 x General Workers(PL 16)


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