1. Global Youth Tobacco Survey (GYTS): Survey Implementation

2. Overview Fieldwork for Research Coordinators and Fieldworkers
Survey Scheduling and Preparation
Administering the Survey in Schools
Returning Survey Materials to CDC
Next Steps
Data Dissemination

3. Disclaimer
The country names and data shown in the forms and templates in this presentation are used only for example purposes and do not represent actual GYTS data.

4. Documents Referenced GYTS Implementation Instructions Introduction
Country Engagement Process
Protocol Adaptation
Fieldwork Implementation
Data Analysis and Reporting
Appendices

5. Survey Scheduling and Preparation Research Coordinators

6. Implementing Agency and RC Readiness
Questionnaire adapted, reviewed, and finalized
Sample design finalized (i.e., Sampling Parameters Worksheet and School Enrollment List)
Sample selection completed (i.e., School Selection List finalized)
Survey materials received from CDC
School Selection List
School-Level and Class-Level Sample Information Forms
Answer sheets
Header sheets

7. Survey Scheduling and Preparation Tasks
Fieldwork tasks for Research Coordinators:
Obtain school participation
Schedule the survey date and time
Establish contact person for Fieldworker
Send Class Selection Template to school administrator to enter list of eligible classes
Determine which classes should take the GYTS based on the School Selection List and the Class Selection Template
Obtain parental consent
Select and train Fieldworkers on the Implementation process
Send survey materials and completed Class Selection Template to the Fieldworkers

8. Obtain School Participation
Contact schools to obtain school participation
Use School Selection List
Send info packet containing
Ministry of Health/Ministry of Education Letter of Support
Finalized version of country- adapted GYTS questionnaire
GYTS Frequently Asked Questions (FAQs) sheet
Confirm schools’ agreement to participate in GYTS and to complete the School Policy Questionnaire
Establish who will serve as contact person for Fieldworker

9. Schedule the Survey Date and Time
Select dates for survey administration
Avoid days with busy school schedules that decrease attendance
Avoid holidays, special conference days, field trip days, and standardized testing days
Avoid days when attendance may be low:
Days right before or after school holidays
Thursday and Friday in some countries
Monday or Friday in urban schools (in some countries)

10. Determine Which Classes Should Take the GYTS
The Research Coordinator uses the Class Selection Template and the School Selection List to determine which classes at a school should take the GYTS
Class Selection Template
School Selection List

11. Obtain School Information for the Template
Blank Class Selection Template and instructions are sent to the school administrator
School administrator completes the template’s List of Eligible Classes and the Number of Students Enrolled columns
Administrator s the completed Class Selection Template back to the Research Coordinator

12. Locate the GYTS School ID and Random Numbers
Random Class Numbers (from School Selection List):
CLASS ID (Random Class Numbers)
List of Eligible Classes
Number of Students Enrolled
Selected Classes
(to be completed by Research Coordinator)
(to be completed by school contact) 1 7A 49 2 7B 27 3 7C 39 4 7D 36 5 8A 40 6 8B 7 8C 38 8 9A 45 9 9B 37 10 9C 35 11 9D 41 12
10A 29 13
 10B 33 14 15

13. Locate the GYTS School ID and Random Numbers (cont.)
2, 6, 11, 15, 20, 24, 29, 33, 38, 42

14. Enter the GYTS School ID and Random Numbers
Random Class Numbers (from School Selection List): 2, 6, 11, 15, 20, 24, 29, 33, 38, 42
CLASS ID (Random Class Numbers)
List of Eligible Classes
Number of Students Enrolled
Selected Classes
(to be completed by Research Coordinator)
(to be completed by school contact) 1 7A 49 2 7B 27 3 7C 39 4 7D 36 5 8A 40 6 8B 7 8C 38 8 9A 45 9 9B 37 10 9C 35 11 9D 41 12
10A 29 13
 10B 33 14 15

15. Select Classes for the GYTS
GYTS School ID: 24
Random numbers (from School Selection List): 2, 6, 11, 15, 20, 24, 29, 33, 38, 42
CLASS ID (Random Class Numbers)
List of Eligible Classes
Number of Students Enrolled
Selected Classes
(to be completed by Research Coordinator)
(to be completed by school contact) 1 7A 49 2 7B 27 √ 3 7C 39 4 7D 36 5 8A 40 6 8B 7 8C 38 8 9A 45 9 9B 37 10 9C 35 11 9D 41 12
10A 29 13
10B 33 14 15

16. Ensure Accurate Class Selection
Follow exact order of random numbers on the template
Do not insert classes in List of Eligible Classes column
Do not adjust order of, or skip, any random numbers
In some cases, not all eligible grades in a school will be surveyed

17. Establish Contact Person and Parental Consent
Arrange for delivery of Parent Notification Forms
Form should be delivered 3-4 days prior to survey administration
Send enough forms so that all parents of selected students receive a copy
Passive consent is used for GYTS; copies of the Parent Notification Form should not be returned to CDC

18. Select and Train Fieldworkers
RC should conduct a half-day or one-day training session shortly the before survey is administered
Train Fieldworkers on full GYTS implementation process
Review the Questionnaire instructions and the Fieldworker Script
Assign trained Fieldworkers to specific schools

19. Provide Survey Materials to Fieldworkers
Fieldworker Instructions and script
GYTS Questionnaires, answer sheets, pencils, and erasers
One per student; review Class Selection Template for number of students enrolled per selected class
School Policy Questionnaire and answer sheet labeled with GYTS school ID (one per school)
Completed Class Selection Template for each school
School-Level Sample Information Form for each selected school
Class-Level Sample Information Form and Header Sheet for each selected class
Include additional copies
Large envelopes to serve as the class envelopes
Large envelope to serve as the school envelope

20. Administering the Survey in Schools Training for Fieldworkers

21. GYTS Administration in the Schools
Survey administration tasks for Fieldworkers:
Check to ensure there is an accurate number of materials
Administer the School Policy Questionnaire and collect completed answer sheet
Complete Page 1 of the School-Level Sample Information Form
Complete Page 2 of the School-Level Sample Information Form throughout the survey administration
Administer the GYTS in the selected classes
Complete one Class-Level Sample Information Form for each selected class
Complete one Header Sheet for each selected class
Collect and review the completed GYTS answer sheets
Create the class and school envelopes
Review all final materials
Send collected data and forms to the Research Coordinator

22. Review the Class Selection Template
Fieldworker will refer to the template throughout survey administration
Provides info to complete survey forms
Selected class have circled Class IDs in the first column of the template
The class number for a selected class is shown in the second column of the template

23. Administer the GYTS in the Classroom
Read the Fieldworker script to describe the survey process to students
Read the Questionnaire Instructions and Introduction
How to fill in bubbles correctly
No. 2 pencils must be used to complete the answer sheets
Students should not put names on the answer sheets
Allow enough time (about 30 minutes) for students to complete the survey

24. Complete the School-Level Sample Information Form

25. Complete the Class-Level Sample Information Form and Complete the Header Sheet

26. Collect and Review Completed Answer Sheets
Collect the answer sheets from students
Questionnaires can be recycled or discarded or the students may keep them
Count the answer sheets to ensure the number matches the number entered on the Class-Level Sample Information Form

27. Collect and Review Completed Answer Sheets
Review the answer sheets to ensure correct
Look for bubbles that are not completely filled in or too light
Fill in any incorrectly filled bubbles on answer sheets
Erase stray marks on the answer sheets
Keep all answer sheets in the
original class envelope
Return answer sheets to the Research Coordinator, regardless of completion

28. Create the Class Envelope
Label the top left-hand corner of the class envelope with the GYTS School ID and the Class ID
IDs are found on Class-Level Sample Information Form

29. Review Materials for the Class Envelope
Review Header Sheet and Class-Level Sample Information form to ensure that both are complete
GYTS School ID and Class ID should match on both forms
GYTS School ID: 24
Class ID:

30. Compile Class Envelope
Stack materials for the envelope in the following order
Class-Level Sample Information Form
Class Header Sheet
All completed answer sheets for the class

31. Compile Class Envelope (cont.)
Double check envelope for correct GYTS School ID and Class ID
At end of survey administration, there should be one class envelope for each class selected to participate in the GYTS

32. Create the School Envelopes
One school envelope for each participating school
Label the upper left-hand corner of the school envelope with the Country, Region/City, and GYTS School ID

33. Compile School Envelope
Stack school envelope materials in the following order:
Completed answer sheet for School Policy Questionnaire
Completed School-Level Sample Information Form (2 pages)
All class envelopes for the school

34. Compile School Envelope (cont.)
Never paste, glue, staple, or tape any forms to the school envelope; all forms and class envelopes go inside the school envelope
At the end of survey administration, there should one school envelope for each participating school

35. Submitting Survey Data and Materials to the Research Coordinator Fieldworkers

36. Review Final Collected Materials
Double-check school envelopes to ensure:
Each envelope is labeled with Country, City/Region, and GYTS School ID
Each envelope contains:
One completed School Policy Questionnaire answer sheet with GYTS School ID
One completed School-Level Sample Information Form
All the class envelopes for the school

37. Review Final Collected Materials
Double-check class envelopes to ensure:
Each envelope is labeled with the GYTS School ID and Class ID
Each envelope contains:
One completed Class-Level Sample Information Form
One completed Header Sheet
All answer sheets for the class
The number of answer sheets should match the number of participating students listed on the Class-Level Sample Information Form

38. Review Final Collected Materials
Remember…
Do not paste, glue, staple, or tape any forms, header sheets, or answer sheets to each other or to the envelope
Return all answer sheets to the Research Coordinator, regardless of completion
Do not throw away any filled in/ completed answer sheets
Keep all answer sheets with the class envelope
Do not return the Parent Notification Forms to the Research Coordinator

39. Return Data to the Research Coordinator
Fieldworker should coordinate with the Research Coordinator to determine the best way to submit data and the completed materials
If the materials are to be shipped, a traceable shipping method should be used to track the shipment

40. Reviewing Data and Materials and Submitting Materials to the CDC Research Coordinators

41. Review Materials Returned from the Field
The Research Coordinator is responsible for reviewing all school envelopes submitted from the field
Check to ensure each school envelope includes the following:
One completed School Policy Questionnaire answer sheet (with GYTS School ID)
One completed School-Level Sample Information Form (2 pages)
All class envelopes from the school
Check to ensure each class envelope includes the following :
One completed Class-Level Sample Information Form
One completed Header Sheet
The correct number of answer sheets as listed on the Class-Level Sample Information Form

42. Review Materials Returned from the Field
Have the header sheets or the answer sheets been completed with a No. 2 pencil?
Go over any marked bubbles with a No. 2 pencil, if needed
Never copy responses to a new answer sheet
Are there stray marks on the answer sheets?
Erase all stray marks
Are there any answer sheets that are folded or crumpled?
Flatten answer sheets
Submit all answer sheets to CDC
Any issues with the returned data and materials should be resolved with the Fieldworker before the Research Coordinator submits the data to CDC

43. Packaging and Shipping Data to CDC
Securely packed
Bundle large School Envelopes
By city or region (if applicable)
Secure with a rubber band or string
One copy of final GYTS and School Policy Questionnaires
Country language and English back-translation
Package GYTS data and survey materials securely
CDC will provide shipping information via
Not securely packed

44. Next Steps Data processing, analysis, and finalization
GYTS Analysis Workshop
Fact sheet finalization
Country Report drafted
Planning release, data dissemination, and publications
Epi Info Training
Data Release
GYTS Program and Policy Workshop

45. THANK YOU!