1. Module #3 Crisis Flip Charts

2. Crisis Response Flipchart
Provides for basic step-by-step response instructions for faculty and staff in the event of an unplanned emergency.
To be utilized at the direction of administration or upon recognition of an emergency defined in the flipchart.

3. Crisis Response Flipchart
The flipchart should be color coded and easy to read.
Information should be indexed for review by multiple methods (color, number, and title)
Information in the flipchart should be thorough but concise.

4. Crisis Response Flipchart
The flipchart should be mounted in a location clearly visible to everyone who enters the room. Typically the best placement is directly adjacent to the evacuation map at the primary entrance to the room.

5. Crisis Response Flipchart
A standard has been adopted by the district and should be adapted for each school’s information.
Deviations from the standard should be reviewed by the district safety officer or their representative to verify compliance with protocols from emergency responders.

6. Crisis Response Flipchart
The current standard flipchart consists of thirteen pages including the cover page and safe classroom sign.
Elementary school flipcharts are twelve pages as they exclude the controlled dismissal plan which is unnecessary for their environment.

7. Cover Page
The cover page of the plan should display the name of the school, the date the plan was last revised (mo/yr), and the room number the flipchart was assigned to.
The cover page should be yellow paper which draws the eye and is an “attention” color.

8. Emergency Telephone Numbers
Should include common in school emergency numbers with a highlighted section defining the 911 emergency system.
Typical numbers to include would be the full main line number for the school and extensions for the administrators, principal’s secretary, clinic, nurse, SRO and predesignated command centers.

9. Controlled Dismissal Plan
Provides for an increased level of supervision during student dismissal.
Commonly used when there is reason to believe an act of violence or campus disruption has been planned immediately after school.

10. Controlled Dismissal Plan
Should clearly define the role of each faculty and staff member in student supervision.
Should address each student egress point from the campus as well as maintaining building security and standard practices.

11. Controlled Dismissal Plan
It is important to limit the number of students dismissed at any given time to prevent overwhelming supervisory capability and congregation of students in an area.
The dismissal plan is based upon the site and should be customized to address specific needs.

12. Medical Emergency Plan
Defines simple instructions for notification of a medical emergency to those responsible for managing it.
Is not a treatment plan and does not provide specific instruction on diagnosis or triage of a person or condition.

13. Medical Emergency Plan
Typically divided into two sections:
Life Threatening/Unconscious
Non Life Threatening Injury/Illness
The current standard addresses concerns about classroom management, administrative notification, and primary assistance (triage and first aid)

14. Fire Plan
The fire plan is the most familiar emergency plan to faculty and staff.
The flipchart should not define specific evacuation routes, but should refer to evacuation maps posted in the room.

15. Fire Plan National standards are used to define plan
Personal belongings are left in the room
Evacuate with student roster
Leave the room unlocked and lights off.
Maintain student accountability during the evacuation
Address secondary evacuation route protocol.

16. Hazardous Materials Plan
HAZMAT incidents can be very complex and all situations can not be addressed in a simple flipchart.
The current standard provides information for the three most common scenario responses for hazardous materials incidents.

17. Hazardous Materials Plan
Defined in three distinct sections.
Notification protocol for a potentially dangerous situation on or near the campus
Instructions for an external hazard
Instructions for an internal hazard
HAZMAT plans should focus on life safety concerns and limiting contamination

18. Tornado Watch Plan
The tornado watch plan is designed to be implemented when a tornado watch has been issued by the national weather service or when suspected severe inclement weather is approaching.
The primary purpose of the plan is to restrict unnecessary movement and provide adequate shelter for persons.

19. Tornado Watch Plan
Secondary purposes include updating student accountability records and reviewing the Tornado Warning Plan procedures.
An inclement weather displacement chart needs to be developed to address each portable structure and their displacement for the entire day.

20. Tornado Warning Plan
The tornado warning plan is designed to be implemented immediately or as a follow up to the tornado watch plan.
The tornado warning plan is initiated by the tornado warning siren at the school and is to be utilized when the national weather service issues a tornado warning for a specific area.

21. Tornado Warning Plan
The purpose of the warning plan is to move everyone to a structurally reinforced area of the site and to have them take a cover position to mitigate casualties if the tornado were to hit a site.

22. Bomb Threat Plan
The flipchart plan is designed to be used when it is determined a credible bomb threat has occurred that would require the evacuation of the school to conduct a more thorough search.
This plan is for staff and faculty to use after being notified by administration, not for unilateral action by a call taker.

23. Bomb Threat Plan
The bomb threat plan should include information on what to do if the reader is the person receiving the threat.
The crisis response supplement should contain additional response information related to bomb threat response.

24. Controlled Campus Plan
Separate from a full lockdown, the controlled campus is used when administration wants to provide for a greater degree of control and security to a site without instituting a full lockdown.
A Controlled Campus plan is designed for administration to provide instruction when implementing the plan.

25. Controlled Campus Plan
The primary purpose of a controlled campus is to secure the campus while providing a minimal disruption.
A clear policy should be defined with regards to staff and student movement during a controlled campus, specifically high school OJT, dual enrollment, and vocational students.

26. Lockdown Plan
A full lockdown of a school is a response plan for an active threat on the campus.
A full lockdown is meant to secure the campus and prevent the active threat from using previously used strategies to obtain targets of opportunity

27. Lockdown Plan
The lockdown plan should contain components of the three aspects for “shelter-in-place” response strategies.
Secure – Prevent an active threat from accessing targets of opportunity
Conceal – Prevent the active threat from identifying targets of opportunity
Protect – Mitigate as much as possible the collateral damage from the active threat and emergency responders.

28. Lockdown Plan
The plan should specify how the lockdown should be lifted and a method for potential communication of essential information to the command post.
Use of the safe classroom sign should be specified in the plan.

29. Fights/Violence Plan
The fights/violence plan is used to address the actions to be taken during a fight or violent act or if knowledge of a fight or violent act is imminent.
This plan will be site specific and provides a quick reference for site policy

30. Fights/Violence Plan
The plan provides for the three levels of threat to the site and information to assist the reader about how to define the level.
Recommendations are made based upon site protocol and should address the threat of violence to include the potential threat from faculty and staff.

31. Safe Classroom Sign
“Safe Classroom” signs are to be posted so they are clearly visible while viewing the primary entrance to a room.
The sign serves as notification of an occupied room and its status so as to quickly identify potential problems at the site.

32. Safe Classroom Sign
The sign should have the room number written on it and brief instructions to display the sign at the primary entrance.
Signs should be collected and restored to the flipchart when the lockdown is lifted.

33. Crisis Response Flipchart
The flipchart should be reviewed annually at a minimum to make sure the plans are consistent with the most current protocol adopted by the district.
Accountability should be maintained by tracking the flipchart annually to make sure the assigned chart is located in the assigned room and each room is equipped.