1. Procurement & Strategic Sourcing
Joint Parking Task Force Update
Procurement & Strategic Sourcing
Request for Proposal and Specifications for
RFP AV Equipment PRB 2017
January 16, 2017
Robert Kuhn
Sr. Buyer 14 11

2. Welcome and Introduction
Senior Buyer, RFP – AV – EQUIPMENT – PRB
Cindy Peters and Pat Schoff
Alan Bartlett, Media Services
Note: Sign-in Sheet and list of call in / webex participants will be posted to the website.
A copy of this presentation will be posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Has 13 colleges and schools
Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees
Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (

4. RFP Opportunity
The University is soliciting proposals for RFP – AV – EQUIPMENT – PRB
We are seeking superior quality & competitive pricing
Specifications are in the Scope of Work
Project or Services must commence on or before February 1, 2017

5. Calendar of Events Mandatory Pre-bid meeting - January 24, 2017
Questions due to Procurement & Strategic Sourcing - January 26, Noon
Delivery of Proposals - January 31, 2017 by 4:00 pm
Evaluation of Proposals - Week of Beginning February 1, 2017
Announcement of Selected VENDOR - Week of Week of February 13, 2017
Project completion March 15, 2017

6. Submission of Proposals
Proposals are due January 31, 2017 at 4:00 pm
Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202
We require an original plus one copy (2 total) of your proposal.
An electronic version is required, which should be submitted to
Proposals are limited to 35 pages total.
Prices and other requested data must be on the Schedules Provided
Proposals must be responsive and satisfy all mandatory requirements
Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

7. Schedules and Exhibits
Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements
Schedule B - Insurance Requirements
Schedule C - Cost Schedule, Summary of Quoted Rates
Schedule D - Summary Questionnaire
Exhibits
Exhibit Exceptions/Restrictions; if any (RFP Section II G)
Exhibit Profile / Experience / References (RFP Section II H)
Exhibit VENDOR Service Plan

8. Proposal Evaluation
Ability to offer the best value (quality, past performance and price)
Anticipated quality of service
Ability to meet all mandatory requirements and specifications of this RFP
Cost of Services; Compensation and Fees; (Schedule C)
Financial Strength of the VENDOR
Proposal Documentation / Presentation
VENDOR'S Experience (Vendor Exhibit 2)
VENDOR Profiles/References; (Vendor Exhibit 2)
VENDOR Service Plan; (Vendor Exhibit 3)

9. Vendor Presentations
Selected VENDORS may be invited to make a presentation at a set time and date
Presentations are to clarify information provided in the proposals
Will include a Question and Answer period at the end of the Presentation
Invitations are at the sole discretion of the University

10. Scope of Work
Brief Summary of Project Requirements and Specifications: Audio Visual Equipment and Installation/Integration for a conference room and Classroom for the Perinatal Research Branch, Hutzel Women’s Hospital:
The current ceiling mounted projector in the PRB classroom cannot accommodate today’s high definition digital images that are created within the PRB. These images must be downgraded, the resolution lowered, to enable them to be shown from the current projector.
The installation of two flat screens high definition monitors into the PRB classroom will improve the display of digital images shown during daily clinical rounds and scientific presentations. These graphics include 2D, 3d and 4d ultrasound studies, MRI images, macro and microscopic pathology specimens, digital photographs and digital video case presentations as well as presentations delivered by local, national and international speakers.
During daily clinical rounds and presentations questions are raised about images, procedures etc. All participants, fellows and staff, bring their personal laptops to search for answers via Pub Med, Google Scholar and other sources of information. Often there are multiple papers, video and web sites that provide answers and input into the discussion. The ability to display and switch between multiple sources will increase flexibility and stream line the process of sharing this research data.

11. Scope of Work continued
Additional:
Voluntary Alternate is acceptable; however base bid must be responded to first and additional Cost Schedules must be labeled as “Voluntary Alternate” to be considered.
A loading dock is available, as well as, freight elevator to the 4th Floor multi-usage room Freight elevator should be padded to avoid damage.
A dumpster is not anticipated, vendor to remove all refuse and packing materials at end of work day.
Recording or storing of recordings is not required; however, recorder will be used for streaming. Streaming up to approximately 5 participants with watch/listen capability only (no feedback).
No new network drops required.
Laptop “plus in” to be located on the computer cart.
Projector is to be replaced in the ceiling. Owner to provide replacement ceiling tile to cover the cavity.
No dedicated document camera.
Note thumb drives will be used.
Inputs from laptops for presentations are to feed both screens

12. Scope of Work continued
Vendor must have in-house AMX Programmers.
There is not signal flow diagram available at this time.
No current AMX Code available.
Pre-existing computer will stay.
A microphone is to be added to the podium and all microphones are to be able to function at the same time.
Removal of white board, in wood case, suspended from front wall to be removed by owner and patched by same.
The projector screen will merely be moved up into the ceiling well. 2 monitors will be mounted to the front wall, side – by – side.
This is an occupied building and all precautions for noise, dust, vibration, disruption to foot traffic must be employed.
Outputs are DVI and VGA on computer

13. Scope of Work continued
1. Compliance with WSU Standards for Communications Infrastructure 
A. All applicable work, products, materials and methods shall comply with the latest version of the “WSU Standards for Communications Infrastructure” except as where noted.
B. This document is available at the following website/URL:
2. Automation System Program Code
A. All automation system uncompiled and compiled program codes, source codes, custom modules, graphical user interface screen shots and any other automation system programming data and material (Program Code) shall be provided to the UNIVERSITY in hard copy and on CD Rom in an unencrypted format acceptable to the UNIVERSITY.
B. Copyright for the Program Code shall be assigned to the UNIVERSITY for purposes of system maintenance.
C. Provision of and Copyright assignment of the Program Code to the UNIVERSITY by the Vendor shall be conditions of the Purchase Order and contract acceptance by the Vendor.
D. Provision of and Copyright assignment of the Program Code to the UNIVERSITY by the Vendor shall be conditions of final System acceptance by the UNIVERSITY

14. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

15. Information Submitted on Request
Publicly distributed annual reports and/or independently audited financial statements
A minimum of three (3) qualified references
Lost Accounts with annual billings of $25,000 per year

16. Contracting Process
Any contract will be made using the University’s Standard Service Provider Agreement
Agreement will incorporate this RFP and its terms and conditions by reference
Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1
Final contract will require approval by the University’s General Counsel

17. Other Information
All Proposals are subject to the State of Michigan Freedom of Information Act
If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B
Vendors should include any Supplier Diversity information (self or sub-contractors)
Construction or construction like work must be performed at Prevailing Wage Rates
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

18. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Senior Buyer, RFP – AV – EQUIPMENT – PRB , ;
A copy should be submitted to Leiann Day, Procurement Analyst, ;
Do not contact the Pat Schoff and Cindy Peters, or other University Units, directly as this may result in disqualification of your proposal

19. Joint Parking Task Force Update
?? Questions ?? 11

20. Procurement & Strategic Sourcing
Joint Parking Task Force Update
Procurement & Strategic Sourcing
Request for Proposal and Specifications for
RFP AV Equipment PRB 2017
January 16, 2017
Robert Kuhn
Sr. Buyer 14 11