1. Recycling and Waste Disposal
Joint Parking Task Force Update
Request for Proposal and Specifications for
Recycling and Waste Disposal
August 29, 2017
Leiann Day
Associate Director, Procurement 11

2. Welcome and Introduction
Leiann Day, Procurement
Facilities Planning & Management
Corvias - University Housing Partner
Note: Sign-in Sheet will be posted to the website.
A copy of this presentation will be posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Has 13 colleges and schools
Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees
Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (

4. RFP Opportunity
The University is soliciting proposals for Recycling and Waste Disposal
We are seeking superior quality & competitive pricing
Specifications are in the Scope of Work
Project or Services must commence on or before January 5, 2018

5. Calendar of Events Mandatory Pre-bid meeting – September 5 & 21, 2017
Questions due to Procurement & Strategic Sourcing - September 27, Noon
Delivery of Proposals – October 06, 2017 by 4:00 pm
Evaluation of Proposals - Week of October 09, 2017
Announcement of Selected VENDOR - Week of December 18, 2017
Readiness for Service/Contract Commencement - Week of January 2, 2018

6. Submission of Proposals
Proposals are due October 06, 2017 at 4:00 pm
Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202
We require an original plus one copy (2 total) of your proposal.
An electronic version is required, which should be submitted to
Proposals are limited to 25 pages total.
Prices and other requested data must be on the Schedules Provided
Proposals must be responsive and satisfy all mandatory requirements
Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

7. Schedules and Exhibits
Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements
Schedule B - Insurance Requirements
Schedule C - Cost Schedule, Summary of Quoted Rates
Schedule D - Summary Questionnaire
Exhibits
Exhibit Exceptions/Restrictions; if any (RFP Section II G)
Exhibit Profile / Experience / References (RFP Section II H)
Exhibit VENDOR Service Plan

8. Proposal Evaluation
Ability to offer the best value (quality, past performance and price)
Anticipated quality of service
Ability to meet all mandatory requirements and specifications of this RFP
Cost of Services; Compensation and Fees; (Schedule C)
Financial Strength of the VENDOR
Proposal Documentation / Presentation
VENDOR'S Experience (Vendor Exhibit 2)
VENDOR Profiles/References; (Vendor Exhibit 2)
VENDOR Service Plan; (Vendor Exhibit 3)

9. Vendor Presentations
Selected VENDORS may be invited to make a presentation at a set time and date
Presentations are to clarify information provided in the proposals
Will include a Question and Answer period at the end of the Presentation
Invitations are at the sole discretion of the University
Site Visits to the Waste and recycling facilities

10. Contract Details
The contract period shall be for a three-year period ending on September 30, 2020
One RFP – two contracts
See Cost Schedule C
Sample versions in Appendices 5 & 6

11. Typical Campus Wastes 1. Recyclable Materials: a. Paper b. Plastic
c. Metal/Aluminum cans
d. Cardboard
e. Glass
2. General Waste:
a. Compost materials may consist of leaves, yard waste, earth, tree and shrub trimmings, sod, etc.
b. Garbage is considered any non-construction debris or waste not recycled in the above categories.

12. VENDOR Service Plan
Vendor shall furnish labor and equipment for the following:
Single-stream recyclable material pickup
Garbage pickup
Compostable landscape clipping pickup
Service is to include transport and disposal
Pickups at additional times as prescribed
Vendor must have an acceptable Emergency Operation Plan

13. Recycling Single Stream Recycling: Recycling Audit: Monthly Reports:
Materials are placed into a single stream collection container.
Materials are then moved to regular recycling collection dumpsters, for pickup by the VENDOR and then delivered to a competent subcontracted recycling facility
The vendor must clearly identify the recycling facility to be utilized in the proposal upon identification of recycling collection facility. Change of the facility may not be made without communicating and gaining approval of the change to the contract administrators prior to Implementation
Recycling Audit:
Wayne State, at its sole discretion, may audit the recycling program. This may include visits to the
Vendor’s site in addition to site visits at the recycling facility.
Monthly Reports:
VENDOR must generate a monthly report to the UNIVERISTY’S Office of Sustainability, containing the
volumes of total collected materials removed from the campus. The report format must contain the
quantity of recycling, itemized into categorical commodity as a percentage, the quantity of general
rubbish by tonnage and compostable materials by volume/tonnage.

14. Recycling Vendor support of Campus Initiatives:
Educational support in creative and competitive methods conducive to resident hall conservation initiatives is desired.
The university requires assistance with campus recycling promotion, materials development, and educational efforts around Earth Day, Sustainability Day, and Recyclemania.

15. Schedule
Schedule C outlines the days of the week when containers are to be emptied
Special requirements:
University pickups are to occur between 2:00 a.m. - 8:30 a.m.
Alumni House and Music Building loading dock locations to be completed between 7 a.m. and no later than 8.30 a.m.
Housing: Vendor shall pick up between 7:00 a.m. - 4:00 p.m.
Holidays: pickups are not necessary on holidays; the pick up shall occur the morning of the first University recognized business day following the holiday

16. Containers
The costs for the use of containers are to be included in the rates quoted for pickup services.
The containers will be painted a color which shall be selected by the UNIVERSITY They shall be repainted as necessary to maintain a visually appealing appearance, by the VENDOR at its own expense. Containers shall be equipped with casters in those locations where pickup by truck is not possible.
VENDOR’S containers must be appropriately labeled to reflect the entire acceptable single stream recycling contents. Recycling containers must have a unique and visibly identifiable top differentiating it from general waste collection containers (yellow tops for recycling and black tops for waste).
Compactors owned by, or assigned to the VENDOR, must be maintained and serviced for consistent operational function.
In locations where containers are located in buildings or behind locked gates or chains, a key will be provided to the VENDOR for access to these locations.

17. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

18. Information Submitted on Request
Publicly distributed annual reports and/or independently audited financial statements
A minimum of three (3) qualified references
Lost Accounts with annual billings of $25,000 per year

19. Contracting Process
Any contract will be made using the University’s Standard Service Provider Agreement
Agreement will incorporate this RFP and its terms and conditions by reference
Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1
Final contract will require approval by the University’s General Counsel

20. Other Information
All Proposals are subject to the State of Michigan Freedom of Information Act
If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B
Vendors should include any Supplier Diversity information (self or sub-contractors)
Construction or construction like work must be performed at Prevailing Wage Rates
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

21. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Leiann Day, Associate Director, Procurement, ;
A copy should be submitted to Loretta McClary, Buyer, ;
Do not contact the Facilities Planning & Management, University Housing Partner or other University Units, directly as this may result in disqualification of your proposal

22. Joint Parking Task Force Update
?? Questions ?? 11