1. Joint Parking Task Force Update Procurement & Strategic Sourcing
Request for Proposal and Specifications for
RFP BOILER FLUE GAS ANALYSES TUNING 2017
AUGUST 9, 2017
ROBERT KUHN
SR. BUYER 14 11

2. Welcome and Introduction
Robert Kuhn, Sr. Buyer
Eric Karteczka, Carol Dargin
Other University Attendees
Note: Sign-in Sheet and list of call in / webex participants will be posted to the website.
A copy of this presentation will be posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Has 13 colleges and schools
Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees
Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (

4. RFP Opportunity
The University is soliciting proposals for RFP Boiler Flue Gas Analyses & Tuning
We are seeking superior quality & competitive pricing
Specifications are in the Scope of Work
Project or Services must commence on or before Service

5. Calendar of Events Mandatory Pre-bid meeting - August 16, 2017
Questions due to Procurement & Strategic Sourcing - August 21, Noon
Delivery of Proposals - August 24, 2017 by 4:00 pm
Evaluation of Proposals - Week of Week of August 28, 2017
Announcement of Selected VENDOR - Week of This is for a three-year agreement with the option to renew for an additional two years. The initial term ends on September 30, 2020
Readiness for Service/Contract Commencement - Week of Service

6. Submission of Proposals
Proposals are due August 24, 2017 at 4:00 pm
Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202
We require an original plus one copy (2 total) of your proposal.
An electronic version is required, which should be submitted to
Proposals are limited to 35 pages total.
Prices and other requested data must be on the Schedules Provided
Proposals must be responsive and satisfy all mandatory requirements
Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

7. Schedules and Exhibits
Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements
Schedule B - Insurance Requirements
Schedule C - Cost Schedule, Summary of Quoted Rates
Schedule D - Summary Questionnaire
Exhibits
Exhibit Exceptions/Restrictions; if any (RFP Section II G)
Exhibit Profile / Experience / References (RFP Section II H)
Exhibit VENDOR Service Plan

8. Proposal Evaluation
Ability to offer the best value (quality, past performance and price)
Anticipated quality of service
Ability to meet all mandatory requirements and specifications of this RFP
Cost of Services; Compensation and Fees; (Schedule C)
Financial Strength of the VENDOR
Proposal Documentation / Presentation
VENDOR'S Experience (Vendor Exhibit 2)
VENDOR Profiles/References; (Vendor Exhibit 2)
VENDOR Service Plan; (Vendor Exhibit 3)

9. Vendor Presentations
Selected VENDORS may be invited to make a presentation at a set time and date
Presentations are to clarify information provided in the proposals
Will include a Question and Answer period at the end of the Presentation
Invitations are at the sole discretion of the University

10. Scope of Work Project Requirements and Specifications:
Vendor will perform flue gas analysis both in the beginning of heating season and again in the winter or high load demand on each boiler listed. The first round will begin November 1 and be completed by December 15, The second round will begin January 15 and be completed by February 28,
Please include, in your bid, the cost for minor parts that are required for proper tuning (examples: cam spring, actuator arms, linkage, set screws, etc.), these items will be replaced on the spot by the selected vendor during the tuning process.
Analyzers, and other test equipment must be approved, calibrated, and recalibrated at intervals following industry best practices.
Reading will be taken and provided to the university both before and after burner adjustments are made.

11. Scope of Work
Adjust each unit, as required, to optimize fuel/air ratio following industry best practices and abiding all relevant laws and codes.
Check and adjust, if required head, natural gas pressure, at high fire to ensure burner is matching stamped rating – Elbow pressure
Minimally the following reading will be taken and provided:
O2 Level
Excess Air
CO2 Level
NOX Level
CO Level
Gas Supply Pressure
Regulated gas Pressure
Gas Manifold pressure
Stack Draft
Stack Temperature.
Thermal Efficiency of boiler
Steam Pressure
Ambient air temperature
Feed water temperature
Feed water pressure

12. Scope of Work
Completed forms (supplied by vendor) will be provided to WSU for record keeping purposes. Completed form will be given to AD’s electronically with hard copies furnished upon request. All readings taken pre-tuned up and post tune up to be recorded and turned over to WSU. A sample form will be provided as part of the bid package and must comply with DTE’s rebate program.
Preference may be given to vendor(s) who are trade ally with DTE, and if WSU choses to participate in the rebate program vendor will complete all paperwork to receive rebates.

13. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

14. Information Submitted on Request
Publicly distributed annual reports and/or independently audited financial statements
A minimum of three (3) qualified references
Lost Accounts with annual billings of $25,000 per year

15. Contracting Process
Any contract will be made using the University’s Standard Service Provider Agreement
Agreement will incorporate this RFP and its terms and conditions by reference
Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1
Final contract will require approval by the University’s General Counsel

16. Other Information
All Proposals are subject to the State of Michigan Freedom of Information Act
If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B
Vendors should include any Supplier Diversity information (self or sub-contractors)
Construction or construction like work must be performed at Prevailing Wage Rates
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

17. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Robert Kuhn, Sr. Buyer, ;
A copy should be submitted to Associate Director of Procurement, ;
Do not contact the Facilities Operations - Engineering, or other University Units, directly as this may result in disqualification of your proposal

18. Joint Parking Task Force Update
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