1. Joint Parking Task Force Update Procurement & Strategic Sourcing
Request for Proposal and Specifications for
Athletics Weight Room Design Build
Services 2017
December 22, 2016
Valerie Kreher
Senior Buyer 11

2. Welcome and Introduction
Valerie Kreher, Senior Buyer
Athletics, Jason Clark
Other University Attendees
Note: Sign-in Sheet will be posted to the website.
A copy of this presentation will be posted to the website

3. About Wayne State University:
Was founded in 1868
Is committed to preparing its students to excel in a fast-paced and interconnected global society
Has more than 27,000 students
Has 13 colleges and schools
Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees
Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (

4. RFP Opportunity
The University is soliciting proposals for Athletics Weight Room Design Build Services
We are seeking superior quality & competitive pricing
Specifications are in the Scope of Work
Project or Services must commence on or before April 2017

5. Calendar of Events Mandatory Pre-bid meeting - January 10, 2017
Questions due to Procurement & Strategic Sourcing - January 17, Noon
Delivery of Proposals - January 24, 2017 by 2:00 pm
Evaluation of Proposals - Week of January 30, 2017
Announcement of Selected VENDOR - Week of February 15, 2017
Readiness for Service/Contract Commencement - Week of April 2017

6. Submission of Proposals
Proposals are due January 24, 2017 at 2:00 pm
Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202
We require an original plus one copy (2 total) of your proposal.
An electronic version is required, which should be submitted to
Proposals are limited to 30 pages total.
Prices and other requested data must be on the Schedules Provided
Proposals must be responsive and satisfy all mandatory requirements
Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

7. Schedules and Exhibits
Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements
Schedule B - Insurance Requirements
Schedule C - Cost Schedule, Summary of Quoted Rates
Schedule D - Summary Questionnaire
Exhibits
Exhibit Exceptions/Restrictions; if any (RFP Section II G)
Exhibit Profile / Experience / References (RFP Section II H)
Exhibit VENDOR Service Plan

8. Proposal Evaluation
Ability to offer the best value (quality, past performance and price)
Anticipated quality of service
Ability to meet all mandatory requirements and specifications of this RFP
Cost of Services; Compensation and Fees; (Schedule C)
Financial Strength of the VENDOR
Proposal Documentation / Presentation
VENDOR'S Experience (Vendor Exhibit 2)
VENDOR Profiles/References; (Vendor Exhibit 2)
VENDOR Service Plan; (Vendor Exhibit 3)

9. Vendor Presentations
Selected VENDORS may be invited to make a presentation at a set time and date
Presentations are to clarify information provided in the proposals
Will include a Question and Answer period at the end of the Presentation
Invitations are at the sole discretion of the University

10. Mission Statement of the Athletics Department
Wayne State University believes that intercollegiate athletics are an important and wholesome adjunct to the principal purposes of the University: (1) the advancement of knowledge through research and investigation; and (2) the dissemination of knowledge through teaching. To that end, participants in intercollegiate athletics must be, first and foremost, students whose fundamental aim is to obtain a sound education.

11. Proposed Project Description
The purpose of the new addition is to provide a comprehensive weight room for the student-athletes. The existing weight room, located in the basement of the building, will be vacated and is not included in the scope of this project. The proposed weight room will be used by female and male students who participate in 18 intercollegiate varsity sports, visit for complete detail of the 18 sport programs

12. THE PROJECT SCOPE: General
The building addition shall conform to the Wayne State University Construction Design Standards, which can be found at
And the C&IT Standards for Communications Infrastructure which can be found at:

13. THE PROJECT SCOPE: Architectural
The new construction will provide approximately 10,000gsf of weight room, offices, and support space. Architecture should complement the existing adjacent Matthaei building. Proposed materials should be durable and appropriate for the facility, location, and campus appearance

14. THE PROJECT SCOPE: Additional
Structural (See Details in the RFP)
Roof (See Details in the RFP)
Mechanical (See Details in the RFP)
Plumbing (See Details in the RFP)
Fire Suppression (See Details in the RFP)
Electrical/ Communications (See Details in the RFP)
Security (See Details in the RFP)
Landscape/ Site Restoration (See Details in the RFP)

15. THE PROJECT SCOPE: Additional
Warranty: Two year comprehensive warranty, labor and materials.
LEED/ Sustainability
Manage waste
“Sustainable practices”

16. PROPOSAL GUARANTEE (Bid Bond)
A certified check or bank draft payable to the Owner, or satisfactory Bid Bond executed by the Bidder and Surety Company, in an amount equal to not less than five percent (5%) of the maximum proposal amount shall be submitted with each Proposal

17. CONTRACT SECURITY (Performance Bond)
The successful Bidder will be required to furnish a Performance Bond and Labor and Material Payment bond in an amount equal to 100% of the contract award amount, and include such cost in the Proposal, complying with the laws of the State of Michigan

18. LIQUIDATED DAMAGES
The contractor shall pay as liquidated damages to the Owner the sum of $250.00, Two Hundred & Fifty Dollars per day for each day's delay in substantially completing said project beyond the time specified in the Contract and any extensions of time allowed thereunder

19. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

20. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

21. Proposals Must Include
Organizational data that demonstrates the size, scope and capability of the Company
A complete description of the products and services offered
Vendor’s qualifications to meet the RFP specifications

22. Information Submitted on Request
Publicly distributed annual reports and/or independently audited financial statements
A minimum of three (3) qualified references
Lost Accounts with annual billings of $25,000 per year

23. Contracting Process
Any contract will be made using the University’s Standard Service Provider Agreement
Agreement will incorporate this RFP and its terms and conditions by reference
Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1
Final contract will require approval by the University’s General Counsel

24. Other Information
All Proposals are subject to the State of Michigan Freedom of Information Act
If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B
Vendors should include any Supplier Diversity information (self or sub-contractors)
Construction or construction like work must be performed at Prevailing Wage Rates
Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

25. Reminders
The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
All information related to this RFP will be posted to the Project site at
If a List Serve has been established, those wishing notifications must register as listed in the RFP
All questions concerning this Request for Proposal are to be directed to Valerie Kreher, Senior Buyer, ;
A copy should be submitted to Leiann Day, Procurement Analyst, ;
Do not contact the Athletics Department, or other University Units, directly as this may result in disqualification of your proposal

26. Joint Parking Task Force Update
?? Questions ?? 11