1. Research project 26.9.2016 Referencing
Kirsi Heino
Information specialist

2. Content of the lecture Theory on referencing
Harvard and Vancouver (=number) reference system presentation
Demonstration on a reference management software
Theory on reference management
Training on RefWorks

3. Why you have to reference
to avoid plagiarism
foundation pillar of scientific communication
reader can easily locate the sources used
to show what the original information is
to demonstrate how well you have studied the topic

4. When to cite Don’t copy other person’s texts as your own.
Separate your own thoughts and cited information from each other.
engineer’s basic data without references
direct quotations in ”quotation marks”
You can attach pictures to your thesis without a personal permission from the author.

5. How to cite
Be consistent – use always the same style in your text references and bibliographic references.
Use guides for making the references.
ISO 690:2010 and SFS 5989 standards
Citation Guide
Don’t copy ready-made references as such.

6. Harvard system a.k.a. name-year –system Vancouver (=number) system
Reference systems
Harvard system a.k.a. name-year
–system
Vancouver (=number) system
Footnote system (not recommended for theses)
Many other systems (in journals)

7. Text reference (1) Harvard system:
Jones (1997, p ) has presented that…
According to a report (Smith et al. 2001, p. 50) data security has…

8. Text reference (2) Vancouver system:
Jones [1, p ] has presented that…
According to Smith’s report [2] data security has…

9. List of references - Harvard system
References in alphabetical order
Year right after the author’s name
If same author has several publications during the same year the references are marked with a, b, c…

10. List of references - Harvard system, Guides for writing (1)
Bolker, J Writing your dissertation in fifteen minutes a day: a guide to starting, revising, and finishing your doctoral thesis. New York, New York, USA: Henry Holt. 184 p. ISBN X.
Fowler, A How to write. Oxford, United Kingdom: Oxford University Press. 213 p. ISBN (printed). ISBN (electronic).

11. List of references - Harvard system, Guides for writing (2)
Hering, L. & Hering, H How to write technical reports: understandable structure, good design, convincing presentation. Heidelberg, Germany: Springer. 304 p. ISBN (printed). ISBN (electronic).
Huckin, T. N. & Olsen, L. A Technical writing and professional communication for nonnative speakers of English. New York, New York, USA: McGraw-Hill. 746 p. ISBN X. ISBN (int. ed.).

12. List of references - Harvard system, Guides for writing (3)
Kane, T. S The Oxford essential guide to writing. New York, New York, USA: Berkley Books. 451 p. ISBN
Paradis, J. & Zimmerman, M The MIT guide to science and engineering communication. 2nd ed. Cambridge, Massachusetts, USA: MIT Press. 324 p. ISBN

13. List of references - Harvard system, Guides for writing (4)
Pringle, A. S. & O’Keefe, S Technical writing 101: a real-world guide to planning and writing technical documentation. 2nd ed. Research Triangle Park, North Carolina, USA: Scriptorium Press. 284 p. ISBN X.
Rumsey, S How to find information: a guide for researchers. Maidenhead, United Kingdom; New York:Open University Press. 243 p. ISBN (printed). ISBN (electronic).

14. List of references - Harvard system, Guides for writing (5)
Seely, J The Oxford guide to writing and speaking. Oxford, United Kingdom: Oxford University Press. 304 p. ISBN
Swales, J. & Feak, C Academic writing for graduate students: essential tasks and skills. 3rd ed. Ann Arbor, Michigan, USA: University of Michigan Press. 418 p. ISBN

15. List of references - Vancouver system (1)
references in chronological order i.e. the same order as they are in the text
year after the publication information

16. List of references - Vancouver system (2)
[1] Laakso, Timo. Näin kirjoitan diplomityön. Opas diplomityön kirjoittajalle. Otaniemi TKK, Sähkö- ja tietoliikennetekniikan osasto, [ viewed 24 Sep 2014]. Available from:
[2] Kauranen, Ilkka & Mustakallio, Mikko & Palmgren, Virpi. Tutkimusraportin kirjoittamisen opas opinnäytetyön tekijöille. Otaniemi TKK, p. ISBN X.
[3] Nykänen, Olli. Toimivaa tekstiä. Opas tekniikasta kirjoittaville. Helsinki, p. ISBN X.

17. Bibliographic reference to an electronic article
Vancouver system:
Lassalle, V. L. & Failla, M. D. & Vallés, E. M. & Martin-Martinez, J. M. Chemical modification of styrene-butadiene-styrene co-polymer by grafting of N-carbamyl maleamic acid. Journal of adhesion science and technology. Vol. 18: P [viewed 14 Feb 2015]. ISSN Available from: DOI: /

18. DOI = digital object identifier
a unique identifier for an electronic article
Does not change although the publisher may change.
DOI-system search in Nelli portal

19. Reference management software
RefWorks
EndNote
ProCite
RefManager
Citavi
Zotero
CiteULike
Mendeley
JabRef…

20. What is the use? In-text citations and bibliography automatically
Search results in one place (editing, notes and attachments)

21. RefWorks registering
Aalto network:
-> Sign Up for a New Account

22. Importing references
Do a search in database, select references and click RefWorks icon.
If RefWorks icon is not available, follow the import instructions: (Help -> Launch Help File ->Getting References Into Your Account ->Importing From Online Data Vendors).

23. Attachments Attachments can be added to RefWorks references.
Searchable
Default disk space / user account 100 MB, by request can be added to max 5 GB
One user can have several user accounts.

24. Self studying hints LibGuides RefWorks Community
Help / Launch Help File

25. Write-N-Cite RefWorks references in use with Microsoft Word
The format of in-text citations and bibliography can be easily modified