1. Welcome to the Countrylane Woods II Homeowner’s Association, Inc
Welcome to the Countrylane Woods II Homeowner’s Association, Inc. Annual Corporate Meeting March 9, 2016

2. Countrylane Woods II Introductions
Introduction of Directors/Trustees
Eric Ruegg, President/Trustee
Mike Ritchie, Treasurer/Trustee (retired)
Murray Hoyt, Treasurer/Trustee
Lynn Lee, Secretary/Trustee
Keith Brown, 1st VP/Trustee
Ken Payne, 2nd VP/Trustee

3. Countrylane Woods II Introductions
Introduction of Architectural Control Committee
Mary Dippold
Joel Kray (Chairperson)
Tim Martin
Kathy Rayfield
Rosemary Wilder

4. Countrylane Woods II Introductions
Introduction of City of Manchester Officials
David Willson, Mayor (Unable to attend)
Andrew Hixon, City Administrator (Unable to attend)
Tim Walsh, Chief of Police
Bob Ruck, Director of Public Works (Unable to attend)
Mike Clement & Marilyn Ottenad, Alderpersons

5. Countrylane Woods II Tonight’s Agenda
Proof of notice of meeting or waiver of notice
Reading of minutes of the preceding meeting
Reports of officers
Introductions
Residents Who Made a Difference in 2015
2015 Accomplishments
2015/2016 Financial Update
Reports of committees
Architectural Control Committee
Directors, Current & terms
Unfinished/New business
Projects
City of Manchester Officials
Discussion Items
Q&A
Home Owner Comments
Adjourn

6. Countrylane Woods II Proof of Notice of Mtg.
Post Card Notice
Newsletter
Web Site

7. Countrylane Woods II Reading of Minutes of Preceding Meeting
CLWII Homeowners Association
Agenda/Meeting Minutes, March 6, 2014
Directors in Attendance: K. Brown, L. Lee, M. Ritchie, E. Ruegg, K. Payne
H/O in attendance: 14 Guests: (Clement, Ottenad, Ruck, Walsh, & Willson)
Meeting held at Manchester Police Facility
Meeting called to order at 7:00 p.m. and adjourned at 8:20 p.m.
1. Proof of Notice of Meeting
2. Reading of minutes of preceding meeting (March, 2013).
Lynn Lee read the minutes of the 2014 corporate meeting. Minutes were
accepted and approved.

8. Countrylane Woods II Reading of Minutes of Preceding Meeting
Homeowners Who Made a Difference
Renee Fronabarger, Easter Egg Hunt
Todd & Monica Brown Family, Patty Allen BBQ for NNO
Eleanor Lyons, Ice Cream Treats for NNO
Rich Inman, Rick Phelps, Mike Ritchie, Eric Ruegg NNO
Zach Finnegan, NNO parking
Joel Kray, Tim Martin, Kathy Rayfield, Mary Dippold, Rosemary Wilder, Architectural Control Committee
Carol Weber & Keith Brown- Newsletter
Lynn Lee- Clubhouse Rental, NNO
Keith Brown- Website, , Corp. Presentation, NNO 8 8

9. Countrylane Woods II Reading of Minutes of Preceding Meeting
2014 Accomplishments
Common Ground – Playground equipment was sandblasted and repainted. A four-seat swing set was replaced with a new one and moved to a better location.
Pool – Purchased new “safety covers” for the lap and “z” pools. A storage building was purchased and assembled to store pool chemicals outside the clubhouse.
Clubhouse – The parking lot was resealed. A wall A/C unit & hot water heater were replaced. Bundled two land lines with U-verse to reduce annual costs.
Tennis Courts– Tennis court repair fund increased to $22, 9 9

10. Countrylane Woods II Reading of Minutes of Preceding Meeting
-Financial Update - A financial overview was given by Treasurer, Mike Ritchie. He reviewed CLWII’s income and expenses and detailed the financial management and the budget processes for the upcoming year.
Type/Activity
Explanation
Operating Inc.
Assessments, Clubhouse rental, Ads
Non-Operating Inc.
Interest/Dividends –Banks, CDs, Money Market
Operating Expenses
Mandatory-Mtce, pool, clubhouse, common ground
Project Expenses
Not mandatory for mtce. & operation of facilities
Objectives
Fiscal Planning, Match Inc. to Exp., Manage Money
Manage Income
Operating Income + Interest/Dividends
Manage Expenses
Operating Expense + Project Expense

11. Countrylane Woods II Reading of Minutes of Preceding Meeting
Account Type
Balance 12/31/12
Balance 12/31/13
Est. 12/31/14
Checking
$ 48,692
$ 17,472
Money Market
$104,084
$140,225
$140,395
Tennis Court
$ 22,412
$ 44,492
$ 47,330
Total
$211,188
$202,624
$205,197
Inc vs. Exp.
2013 Budget
2013 Actual
2014 Budget
Operating Income
$138,325
$137,986
$141,730
Interest Income $ $ $
Total Income
$138,625
$138,157
$141,900
Total Expenses
$138,185
$146,721
$139,515
T. Inc. – T. Exp. $
-$ 8,564
$ 2,385

12. Countrylane Woods II Reading of Minutes of Preceding Meeting
Plan for 2015
Add $2,400 to the T.CR. from approved $5.00 increase per household in 2015 assessment.
At end of 2015 add any additional Income-Expense to the T.C.R.

13. Countrylane Woods II Reading of Minutes of Preceding Meeting
Reports of Committees - Architectural Control Committee
Members include Karen Kenny, Tim Martin, Mary Dippold, and Kathy Rayfield.
-Joel Kray, chairperson of Architectural Control Committee (ACC), gave a verbal summary of all facts noted as follows. He also thanked trustees for their work and acknowledged thanks for ACC diligence.
-Summary of 2014
Total of 69 Applications Received
8 Reviews denied, 1-no documentation, 1-accent color

14. Countrylane Woods II Reading of Minutes of Preceding Meeting
Breakdown of Approvals
17 paint house 1 color; 3 paint house 1 color accent color for trim; 13 brown, 7 gray; 9-Sherwin-Williams, 2-Benjamin Moore, 6-Behr, 3-Other
7-Resided entire house, 8-Resided few panels; 9-LP SmartSide, 6-T1-11
11-Decks stained (stairs & railing); 10-Brown, 1-Gray
6-Decks repaired, replaced, or new; 3-Wood total replacement, 1-New wood, 2-Composite repair; 10-Brown, 1-Gray
7-Fences new, 4’x6’ wood privacy, 1-4’ wood picket, 1-Section black wrought iron, 1 Black wrought iron
3-Fences repaired
23-Repainted doors; 8-Garage, 15-Other
8-Replacement doors, 4-Garage, 4-Front entry
11-Replacement windows on 2 homes
1-Replacement gutters

15. Countrylane Woods II Reading of Minutes of Preceding Meeting
13-Other projects approved; 3-concrete patios, 2-Roof extensions, 3-Sets of shutters, 1-Stone retaining wall, 1-8’x12’ Shed to match home, 2-Stone planter boxes, 1-Solar panel on roof.
Applications Not Approve; 6-Paint color, 1-No site plot map for fence, 1-Roof extension w/ no dimensions or material listed, 1-Contrasting color on fascia, horizontal and corner boards.
In 2011 the ACC required and continues to require paint samples on boards, furnished by the subdivision, of material as on the home or to be used on the home. Indentures require wood tones of tan, brown, cedar, or shade of gray but not a color with gray mixed in.

16. Countrylane Woods II Reading of Minutes of Preceding Meeting
ACC Plans For 2015
Continue to remind homeowners that any trim around windows and doors cannot be painted white or black. Horizontal and corner trim must be the same color as the home.
Homes are getting older and in need of more upkeep. There are more home repair and improvement projects to review every year. Help preserve our neighborhood.

17. Countrylane Woods II Reading of Minutes of Preceding Meeting
Reminder to ALL Residents of Countrylane Woods II
A Review for Architectural Control Should be Completed for Any Exterior Home Repair or Improvement Project except planting trees and shrubs, roofs and concrete driveway and sidewalk work.
This quick process is in place to prevent a homeowner from making mistakes that may end up costing them time and money.
Please ask for permission in advance.
Do not ask for forgiveness after the fact
Projects done in violation of the subdivision indentures will need to be redone at the homeowner’s expense.

18. Countrylane Woods II Reading of Minutes of Preceding Meeting
6. Directors-Current & terms
Keith Brown elected as trustee and corporate director/1st VP– Term expires 11/2015
Eric Ruegg elected as trustee and corporate director/President– Term expires 1/2016
Mike Ritchie elected as trustee and corporate director/Treasurer– Term expires 1/2016
Ken Payne elected as trustee and corporate director/2nd VP– Term expires 1/2016
Lynn Lee, current trustee with title change to corporate director/Secretary—Term expires 4/20/17

19. Countrylane Woods II Reading of Minutes of Preceding Meeting
7. Unfinished/New Business:
Establish Tennis Court Committee to determine the cost to repair the courts-volunteers requested
Replace 3 valves on lap pool filters
Design, produce, and mail a “Welcome Package” to new homeowners
Investigate the cost & utilization of flat panel TVs for clubhouse
Solicit interested homeowners to become a trustee with 6-months training with current trustees
Simple Repair Work at Clubhouse

20. Countrylane Woods II Reading of Minutes of Preceding Meeting
City of Manchester Alderpersons
Manchester Alderpersons Mike Clement and Marilyn Ottenad were introduced and provided updates of city-related projects. Council meetings are the first and third Mondays of each month.
Discussion Items
Design, Produce, and Mail a “Welcome Package” to New Homeowners
Ideas to bring more rentals to the clubhouse
Report vandalism to police when seen.
Volunteers
Homeowner Comments & Adjourn:
Meeting Adjourned at 8:25 pm:

21. Countrylane Woods II Reports of Officers-Introductions
Introduction of Directors/Trustees
Eric Ruegg, President/Trustee
Mike Ritchie, Treasurer/Trustee (Retired 1/31/16)
Murray Hoyt, Treasurer/Trustee (Eff. 2/1/16)
Keith Brown, 1st VP/Trustee
Lynn Lee, Secretary/Trustee
Ken Payne, 2nd VP/Trustee

22. Countrylane Woods II Reports of Officers-Introductions Homeowners Who Make a Difference
Renee Fronabarger, Easter Egg Hunt
Todd & Monica Brown Family, Patty Allen BBQ for NNO
Eleanor Lyons, Ice Cream Treats for National Night Out
Rich Inman, Rick Phelps, John Malone, Mike Ritchie, Eric Ruegg NNO
Zach Finnegan, Caleb Higgins, Theo Vogt NNO-Parking
Joel Kray, Tim Martin, Kathy Rayfield, Mary Dippold, Rosemary Wilder, Architectural Control Committee
Carol Weber/Keith Brown- Newsletter
Lynn Lee- Clubhouse Rental, NNO
Keith Brown- Website, , Corp. Presentation, NNO

23. Countrylane Woods II Report of Officers- 2015 Accomplishments Common Ground
Installed new security light in east-end gable of clubhouse.
Painted all picnic tables.

24. Countrylane Woods II Report of Officers- 2015 Accomplishments Pool
Old
New
Replaced 3 valves on lap pool filters
Installed new chemical feeding equipment required by STL County Dept. of Health

25. Countrylane Woods II Report of Officers-2015 Accomplishments Clubhouse
Installed 2-50” flat panel TVs.
Added enhanced U-verse TV service & easy connections for renter’s AV equipment

26. Countrylane Woods II Report of Officers-2015/2016 Financial Update
Objectives
Provide Fiscal Planning & Controls
Match Total Expense = Total Income
Minimize or Eliminate Taxes
Manage Money Effectively
Interest Earned
Operating Income
Operating Expenses
Project Expenses

27. Countrylane Woods II Report of Officers-2015/2016 Financial Update
Operating Income
Assessments
Clubhouse Rental
Newsletter Ads
Non-Operating Income
Interest From Bank Accounts
Dividends From CDs & Money Market
Operating Expenses
Expenses mandatory for the maintenance and operation of pool, clubhouse, common grounds, and administration of the subdivision
Project Expenses
Expenses not mandatory for maintenance and operation of CLW II facilities 27

28. Countrylane Woods II Report of Officers-2015/2016 Financial Update
Manage Income
Total Income = Operating Income + Interest/Dividends
Operating Income is primarily affected by changes in the Assessment of Homes
Manage Expenses
Total Expense = Operating Expense + Project Expense

29. Countrylane Woods II Report of Officers-2015/2016 Finances
Plan for 2016
Add To Tennis Court Repair Account
Transfer Excess of Income – Expense for 2015 to Tennis Court Reserve (T.C.R.)
Add $2400 to the Account from the Approved 2015 Assessment of $280 per Household
At the End of 2016 Add any Additional Money of Income – Expense to the Account
Determine the Cost to Repair the Courts

30. Countrylane Woods II Report of Officers-2015/2016 Financial Update Total Income-Expense Summary
2015 Budget
2015 Actual
2016 Budget
Total Operating Income
$147,730
$146,035
$140,730
Interest Income
$170
$ 176
Total Income
$147,900
$146,211
$140,900
Total Expenses
$139,515
$129,473
$137,615
Total Income - Expense
$8,385
$16,738
$3,285

31. Countrylane Woods II Report of Officers-2015/2016 Finances
Results for 2015
Added $2,400 Generated by additional $5.00 of assessment approved by residents to the T.C.R.
Transferred $14,300 of 2015 Income - Expenses for 2015 to the T.C.R.
Non Budgeted Expenses for 2015
Replace Pool Valves- $2,521
Install Pool pH Feeders- $3,605
Repair Pool lights- $522
Install 2 TVs for Clubhouse- $2,200

32. Countrylane Woods II Report of Officers-2015/2016 Financial Update Account Balances
12/31/13
12/31/14
Estimate 12/31/15
Checking
$17,457
$34,019
$20,434
Money Market
$140,225
$140,336
$140,536
Tennis Court
$44,942
$44,978
$61,678
Total
$202,624
$219,363
$222,648
Excess to Tennis
$16,700
$3,285

33. Countrylane Woods II Report of Officers-2015/2016 Finances
Plan for 2016
Add Approximately $2400 to the T.C.R. from the Approved $5.00 Increase in 2016 Assessment per Household
At the End of 2016 Add any Additional Money of Income – Expense to the T.C.R.

34. Countrylane Woods II Reports of Committees ACC Introductions
Architectural Control Committee
Mary Dippold
Joel Kray (Chairperson)
Tim Martin
Kathy Rayfield
Rosemary Wilder

35. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
54 Applications Reviewed with 92 Decisions
8 House colors denied (5 from same 2 homes),
5 Trim colors denied (2 from same homeowner)
2 Door colors denied
1 Remove 4 windows over front door & cover with T1-11

36. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
Breakdown of Approvals – Color For Homes
19 - Paint House 1 Uniform Color
8 Sherwin-Williams 5 Brown 3 Gray
5 Benjamin Moore 4 Brown 1 Cedar/tan
3 Behr 2 Brown 1 Other
1 Porter 1 Tan
1 Dutch Boy 1 Gray
1 Coronado Custom 1 Cedar 36 36

37. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
Breakdown of Approvals – Siding Materials
18 – Siding Projects
7 - Resided entire house with LP SmartPanel
6 - Used a few panels of LP SmartPanel for repairs
3 - Used a new panels of T1-11 for repairs
1 - Used T1-11 for a room addition onto the house
1 - UsedT1-11 to reside the 2nd story only 37 37

38. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
6 – Decks repaired, Replaced, or New; 4 Deck Replaced, 1-New Deck, 2- Enlarged; All treated lumber
7 – Decks stained 3-Brown, 1-Gray, 1 Teak, 1 Tan
5 - Fences built, Repaired; 2-Privacy 6 foot wooden replaced, 3-Fences built & all 4 foot wooden
6 – Doors replaced; 1-Single front door, 1-Double front door, 1-Garage door, 3-Sets of Patio doors
8 - Replacement doors, 4-Garage, 4 Front Entry 38 38

39. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
12 – Doors painted;
Gray for 2-Garage & 1- Front door
White for 1-Garage & 1 Front door
Near Black for 2-Front doors
Brown for 2-Garage, 2-Front, & 1-Pedistrian door 39 39

40. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
2- Replacement gutters
14 - Other Projects Approved
3-Replace wooden tie wall with stone, 1-Build concrete retaining wall, 2-Replace shingles, 2-Concrete flatwork, 2-Add skylights, 1-Roof over pedestrian door, 1-Concrete patio, 1-Replace entire roof of house, 1-Room addition (14’x18’) between garage and house. 40 40

41. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
16 - Items Not Meeting Guidelines
8 - House colors not allowed (5 of the 8 colors denied from same 2 homeowners)
5 - Trim colors not allowed (2 of the 5 also had house color not allowed)
2 - Door colors not allowed
1 - Remove 4 large rectangular windows above front door & replace with siding not allowed 41 41

42. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
REPORT ON INDENTURE VIOLATIONS
1 Home cited in 2014 was repainted to meet the guidelines of the Indentures within the 12-month grace period granted by the Trustees.
2 Homes cited in 2015 must apply for architectural review and be repainted in 2016 to meet guidelines of the Indentures before their 12-month grace period expires and the fine forgiven. Otherwise the homeowners will be fined in accordance with the Indentures ($10 per day) retroactive to the date of violation. 42 42

43. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
In 2011, the ACC required and continues to require paint samples on a one foot square of material as on the home or to be used on the home.
Indentures require wood tones of tan, brown, cedar, or shades of gray, but not another color with a little gray mixed in.
The subdivision furnished the one foot square siding material on request. 43 43

44. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
ACC Plans For 2016
Continue to remind homeowners that any trim around windows and doors cannot be painted white or black. Horizontal and corner trim must be the same color as the home.
Homes are getting older and in need of more upkeep
There are more home repair and improvement projects to
review every year
Help preserve our neighborhood 44 44

45. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2015
ACC Plans For 2016-continued
Reminder to ALL Residents of Countrylane Woods II
A review for Architectural Control should be completed for any exterior home repair or improvement project except planting trees and shrubs
This process is in place to prevent homeowners from making mistakes that may end up costing them time and money.
Please request permission in advance.
Projects done in violation of the subdivision indentures will need to be redone at the homeowner’s expense. 45 45

46. Countrylane Woods II Directors, Current & Term
Keith Brown elected as trustee and corporate director/1st VP - Term expires 11/2018
Eric Ruegg elected as trustee and corporate director/President - Term expires 1/2019
Murray Hoyt elected as trustee and corporate director/Treasurer - Term expires 1/2019
Ken Payne elected as trustee and corporate director/2nd VP - Term expires 1/2019
Lynn Lee elected as trustee and corporate Secretary - Term expires 4/2017 46 46

47. Countrylane Woods II Unfinished/New Business
2016 Projects
Determine the Cost to Repair The Courts-Tennis
Court Repair Fund now stands at $61,
Add Pickleball courts.
Install new Pan/Tilt Security Camera
Design, Produce, and Mail a “Welcome
Package” to New Homeowners
Contract with landscaping/irrigation company
Solicit interested homeowners to become a trustee with 6-months training with current trustees
Simple Repair Work At Clubhouse

48. Countrylane Woods II Unfinished/New Business
City of Manchester - Update
David Willson, Mayor
Andrew Hixon, City Administrator
Tim Walsh, Chief of Police
Bob Ruck, Director of Public Works
Mike Clement & Marilyn Ottenad, Alderpersons

49. Countrylane Woods II Unfinished/New Business
Discussion Items
Ideas to bring more rentals to the clubhouse
Report vandalism to police when seen
Garner interest in Pickle Ball
National Night Out- Do we continue for 2016? If so, what activities-same or new?
Bubble Bus, Petting Zoo, DJ, Food, Ice Cream, Movie? Corn Hole? Others?
Volunteers Always Needed 49 49

50. Countrylane Woods II Homeowner Comments

51. Countrylane Woods II Adjourn51 51

52. Countrylane Woods II Homeowner’s Association, Inc.
Thanks for attending and
please drive home safely