1. Welcome to the Countrylane Woods II Homeowner’s Association, Inc
Welcome to the Countrylane Woods II Homeowner’s Association, Inc. Annual Corporate Meeting March 6, 2014

2. Countrylane Woods II Tonight’s Agenda
Proof of notice of meeting or waiver of notice
Reading of minutes of the preceding meeting
Reports of officers
Introductions
Residents Who Made a Difference in 2013
2013 Accomplishments
2013/2014 Financial Update
Reports of committees
Architectural Control Committee
Election of Directors, if applicable
Unfinished/New business
Projects
City of Manchester Officials
Discussion Items
Q&A
Home Owner Comments
Adjourn

3. Countrylane Woods II Proof of Notice of Mtg.
Post Card Notice
Newsletter
Web Site (Posted 1/6/14)

4. Countrylane Woods II Reading of Minutes of Preceding Meeting
CLWII Homeowners Association
Agenda/Meeting Minutes, March 5, 2013
Directors in Attendance: K. Brown, L. Lee, M. Ritchie, E. Ruegg, K. Payne
H/O in attendance: 20 Guests: (Ottenad & Willson)
Meeting held at Manchester Police Facility
Meeting called to order at 7:05 p.m. and adjourned at 8:25 p.m.
1. Proof of Notice of Meeting
2. Reading of minutes of preceding meeting (March, 2012).
Lynn Lee read the minutes of the 2012 corporate meeting. Minutes were
accepted and approved.
Reports of Officers - Introduction of Directors/Trustees included Eric Ruegg, President; Mike Ritchie, Treasurer; Lynn Lee, Secretary; Keith Brown, 1st Vice President; Ken Payne, 2nd Vice President

5. Countrylane Woods II Reading of Minutes of Preceding Meeting
-Residents who made a difference in 2012 included
Renee Fronabarger, Easter Egg Hunt
Todd & Monica Brown Family, BBQ Fundraiser for National Night Out
Eleanor Lyons, Ice Cream Treats for National Night Out
Joel Kray, Karen Dunne, Kathy Rayfield, Eric Nestel, Mary Dippold, Architectural Control Committee
Carol Weber- Newsletter
Lynn Lee- Clubhouse Rental
Keith Brown- Website, , Corp. Presentation 5 5

6. Countrylane Woods II Reading of Minutes of Preceding Meeting
2012 Accomplishments
Common Ground – Cleaned up common ground area east of Huntington View, north side of Big Bend
Pool – Contracted for construction of 2 new lifeguard stands. Also moved “Z” pool stand location. No violations were issued by St. Louis County at our pools for the entire 2012 season.
Clubhouse – Installed front porch awning. Completed Great Room remodel and purchase of furniture. Resurfaced parking lot. 6 6

7. Countrylane Woods II Reading of Minutes of Preceding Meeting
-Financial Update - A financial overview was given by Treasurer, Mike Ritchie. He reviewed CLWII’s income and expenses and detailed the financial management and the budget processes for the upcoming year.
Type/Activity
Explanation
Operating Inc.
Assessments, Clubhouse rental, Ads
Non-Operating Inc.
Interest/Dividends –Banks, CDs, Money Market
Operating Expenses
Mandatory-Mtce, pool, clubhouse, common ground
Project Expenses
Not mandatory for mtce. & operation of facilities
Objectives
Fiscal Planning, Match Inc. to Exp., Manage Money
Manage Income
Operating Income + Interest/Dividends
Manage Expenses
Operating Expense + Project Expense

8. Countrylane Woods II Reading of Minutes of Preceding Meeting
Account Type
Bal. A/O 12/31/11
Bal. A/O 12/31/12
Checking
$ 46,916
$ 48,687
Money Market
$139,611
$139,904
Total
$186,527
$188,591
Inc vs. Exp.
2012 Budget
2012 Actual
2013 Budget
Operating Income
$136,640
$140,300
$138,325
Interest Income $ $ $
Total Income
$137,040
$140,611
$138,625
Total Expenses
$134,315
$138,546
$135,395

9. Countrylane Woods II Reading of Minutes of Preceding Meeting
Establish tennis court repair account with $15,000-$20,000 from checking account
Add $2,485 from $5.00 increase in 2013 assessment per household to the TC acct.
At end of 2013 add any additional monies of Income-Expense to the TC account.
Establish a TC Committee to determin costs of repair.

10. Countrylane Woods II Reading of Minutes of Preceding Meeting
5. Reports of Committees:
Architectural Control Committee
-Joel Kray, Chairperson, thanked all the members of the ACC for their hours spent in reviewing and approving homeowner remodeling and replacement requests. Members include Karen Kenny, Eric Nestel, Mary Dippold, and Kathy Rayfield.
-55 applications were submitted in 2012 with a total of 69 applications approved. Letters written to homeowners regarding compliant colors on cedar terrace homes. Approvals consisted of: 33 color samples, with 7 colors denied; 9 siding projects (2 T1-11, 2 cement/fiber, 5 LP SmartSide); 7 doors painted; 12 decks either replaced, torn down or repaired; 6 doors, 4 windows, 1 gutter; 6 special projects (5 approved, 1 not approved). Subdivision now furnishing a 1’x1’ siding sample for submission of paint color for approval.
-A reminder was given about trim painting on cedar terrace homes
-An additional reminder was given to the benefits for getting approval of projects before any external remodeling work is done.
-Age of cedar terrace homes will cause an increase in upkeep at the years progress.

11. Countrylane Woods II Reading of Minutes of Preceding Meeting
6. Election of Directors
Keith Brown elected as trustee and corporate director/1st VP– Term expires 11/2015
Eric Ruegg elected as trustee and corporate director/President– Term expires 1/2016
Mike Ritchie elected as trustee and corporate director/Treasurer– Term expires 1/2016
Ken Payne elected as trustee and corporate director/2nd VP– Term expires 1/2016
Lynn Lee, current trustee with title change to corporate director/Secretary—Term expires 4/2014

12. Countrylane Woods II Reading of Minutes of Preceding Meeting
7. Unfinished/New Business:
Establish Tennis Court Repair Account
Establish a Tennis Court Committee to Determine the Cost to Repair the Courts-Volunteers requested
Install audio System at Clubhouse for Rental Use and For Pool Patrons
Simple Repair Work at Clubhouse
Channel B-$300,000 appropriated by City of Manchester for engineering study. North section first, South section second. Updates to follow.
Lawsuit Update
A recap was given of milestones from 2005 through 2011 plus appeals activity during The appeal was dismissed in Dec. of 2012 thus ending the lawsuit.
Costs of the suit were $97,000 of which CLW II paid $18,000 & Travelers paid $79,000.

13. Countrylane Woods II Reports of Officers-Introductions
Directors/Trustees
Eric Ruegg
Mike Ritchie
Keith Brown
Lynn Lee
Ken Payne

14. Countrylane Woods II Reports of Officers-Introductions Homeowners Who Make a Difference
Renee Fronabarger, Easter Egg Hunt
Todd & Monica Brown Family, Patty Allen BBQ for NNO
Eleanor Lyons, Ice Cream Treats for National Night Out
Rich Inman, Rick Phelps, John Malone, Keven Eberhardt, Mike Ritchie, Eric Ruegg NNO
Matt & Stephanie Hughes, NNO parking & picture taking
Joel Kray, Karen Dunne, Kathy Rayfield, Mary Dippold, Rosemary Wilder, Architectural Control Committee
Carol Weber- Newsletter
Lynn Lee- Clubhouse Rental, NNO
Keith Brown- Website, , Corp. Presentation, NNO

15. Countrylane Woods II Report of Officers- 2013 Accomplishments Common Ground
Had common ground area near Country Stone Ct. surveyed to resolve disputed property lines.
Had more posts placed along Country Stone Dr. to help thwart driving on common ground in winter.

16. Countrylane Woods II Report of Officers- 2013 Accomplishments Pool
Bought Additional & Replacement Pool Furniture-Chairs, Lounges, Side Tables, Umbrellas
No violations issued by St. Louis County at our pools for the entire 2013 swim season

17. Countrylane Woods II Report of Officers-2011 Accomplishments Clubhouse
Established Tennis Court Repair Fund of $22,413.97
Bundled communications services, added U-verse TV with wireless set-top box, increased broadband to 6Mb with AT&T and reduced overall costs.
Had tulips planted for curb appeal in the Spring
6 Mb
Office
Pool check-in
Wireless Set top box

18. Countrylane Woods II Report of Officers-2013/2014 Financial Update
Objectives
Provide Fiscal Planning & Controls
Match Total Expense = Total Income
Minimize or Eliminate Taxes
Manage Money Effectively
Interest Earned
Operating Income
Operating Expenses
Project Expenses

19. Countrylane Woods II Report of Officers-2013/2014 Financial Update
Operating Income
Assessments
Clubhouse Rental
Newsletter Ads
Non-Operating Income
Interest From Bank Accounts
Dividends From CDs & Money Market
Operating Expenses
Expenses mandatory for the maintenance and operation of pool, clubhouse, common grounds, and administration of the subdivision
Project Expenses
Expenses not mandatory for maintenance and operation of CLW II facilities 19

20. Countrylane Woods II Report of Officers-2013/2014 Financial Update
Manage Income
Total Income = Operating Income + Interest/Dividends
Operating Income is primarily affected by changes in the Assessment of Homes
Manage Expenses
Total Expense = Operating Expense + Project Expense

21. Countrylane Woods II Report of Officers-2013/2014 Finances
Plan for 2013
Establish Tennis Court Repair Account
Seed the Account with $15,000 to $20,00 from Current Checking Account
Add Approximately $2485 to the Account from the Approved $5.00 Increase in 2013 Assessment per Household
At the End of 2013 Add any Additional Money of Income – Expense to the Account
Establish a Tennis Court Committee to Determine the Cost to Repair the Courts

22. Countrylane Woods II Report of Officers-2013/2014 Financial Update Total Income-Expense Summary
2013 Budget
2013 Actual
2014 Budget
Total Operating Income
$138,325
$139,377
Interest Income
$300
$ 196
Total Income
$138,625
$139,573
Total Expenses
$135,395
$116,976
$138,185
Total Income - Expense
$3,230
$22,597
$440

23. Countrylane Woods II Report of Officers-2013/2014 Finances
Plan for 2014
Add To Tennis Court Repair Account
Transfer Excess of $22,500 of Income Minus Expense for 2013 to Tennis Court Reserve
Add $2,400 to the Account from the Approved 2014 Assessment of $275 per Household
At the End of 2014 Add any Additional Money of Income Minus Expense to the Account
Establish the Tennis Court Committee to Determine the Cost to Repair the Courts

24. Countrylane Woods II Report of Officers-2013/2014 Financial Update Account Balances
12/31/12
12/31/13
Estimate 12/31/14
Checking
$46,916
$48,687
$23,932
Money Market
$139,611
$139,904
$140,359
Tennis Court $0
$22,412
$47,337
Total
$188,591
$211,188
$211,628

25. Countrylane Woods II Reports of Committees ACC Introductions
Architectural Control Committee
Mary Dippold
Karen Dunne
Joel Kray (Chairperson)
Kathy Rayfield
Rosemary Wilder

26. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2013
Total Number of Applications reviewed = 75
Breakdown of Approvals
Siding (9)
LP SmartSide 5, T , CertainTeed 1
Stain/ Paint Siding (22)
Cedar 4, Tan 6, Brown 5, Gray 4, Other 5

27. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2013-continued
Paint Doors (6)
Replace Doors (6)
Replace Windows (5)
Slider type 3, Casement type 2
Replace Gutters (2)
Replace Roofs (2)
Concrete Work (2)
Decks Replaced (6)
Build new 1, Repair 2, Use Composite material 3
Decks Stained (10) 27 27

28. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2013-continued
Fences Replaced / Added (6)
6 Wood
Fences New (2)
1 Wood, 1 Steel
Fence Stain Only (1)
Retaining Walls (7) Replaced Wood or Built New
6 Stone, 1 Wood
Other Projects (2)
Room Addition 1, Solar Panels on Roof 1 (Cancelled) 28 28

29. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2013-continued
Applications Not Approved (7)
5 Color, 2 Projects (8’ fence & Outdoor Shed-location & material)
Lettters Written to Homeowners (13)
6 Painted or Sided Home Without ACC Approval
3 Certified “10 Day Notice” letters sent as follow up
4 Other Homeowner Issues
Homes Repainted at Homeowners Expense, Violation of Subdivision Indentures (2) 29 29

30. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2013-continued
Effective 2011, the ACC required paint samples on a one foot square of material as on the home or to be used on the home. Indentures require wood tones of tan, brown, cedar, or shades of gray, but not another color with a little gray mixed in. The subdivision furnished the one foot square siding material on request. 30 30

31. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2013-continued
ACC Plans For 2014
Continue to remind homeowners that any trim around windows and doors cannot be painted white or black. Horizontal and corner trim must be the same color as the home.
Homes are getting older and in need of more upkeep
There are more home repair and improvement projects to review every year
Help preserve our neighborhood 31 31

32. Countrylane Woods II Reports of Committees
Architectural Control Committee
Summary of 2013-continued
ACC Plans For 2014-continued
Reminder to ALL Residents of Countrylane Woods II
A Review for Architectural Control Should be Completed for Any Exterior Home Repair or Improvement Project except planting trees and shrubs
This process is in place to prevent homeowners from making mistakes that may end up costing them time and money.
Please request permission in advance.
Projects done in violation of the subdivision indentures will need to be redone at the homeowner’s expense. 32 32

33. Countrylane Woods II Election of Directors, If Applicable
Keith Brown elected as trustee and corporate director/1st VP– Term expires 11/2015
Eric Ruegg elected as trustee and corporate director/President– Term expires 1/2016
Mike Ritchie elected as trustee and corporate director/Treasurer– Term expires 1/2016
Ken Payne elected as trustee and corporate director/2nd VP– Term expires 1/2016
Lynn Lee, current trustee with title change to corporate director/Secretary—Term expires 4/2014 33 33

34. Countrylane Woods II Unfinished/New Business
Projects
Establish a Tennis Court Committee to Determine the Cost to Repair The Courts-Volunteers Requested
Repair/Replace/Paint Playground Equipment
Install Audio Systems at Clubhouse For Rental Use and For Pool Patrons-Under review for 2014
Investigate Cost and Utilization of Flat Panel TV for Clubhouse
Simple repair work at clubhouse

35. Countrylane Woods II Unfinished/New Business
City of Manchester Officials
Mayor
David Willson
Chief of Police
Tim Walsh
Alderpersons
Mike Clement
Marilyn Ottenad

36. Countrylane Woods II Unfinished/New Business
Discussion Items
Design, Produce, and Mail a “Welcome Package” to New Homeowners
Ideas to bring more rentals to the clubhouse
Report vandalism to police when seen. In 2013-Furniture in pool & winter driving on common ground
Volunteers 36 36

37. Countrylane Woods II Homeowner Comments

38. Countrylane Woods II Adjourn38 38

39. Countrylane Woods II Homeowner’s Association, Inc.
Thanks for attending and
please drive home safely