1. Activating & Forming Clubs
Pre-season Information
General Club Information

2. Introduction
Club Director Meeting for the Season will be on 9/25 at 1PM at CR Kennedy HS you should attend if possible. If Unable to attend:
There will be PowerPoints on the website to view needed information.
Some of the PowerPoints will be required and will have questions to verify that you viewed them.
How presentation will benefit audience: Adult learners are more interested in a subject if they know how or why it is important to them.
Presenter’s level of expertise in the subject: Briefly state your credentials in this area, or explain why participants should listen to you.

3. Step One – Complete Club Activation Form
Complete the online Club Activation form by clicking on the link on the Club Directors page from the Juniors’ page of our website
If you are forming or combining clubs a unique name approved by the region must be selected. The club 5 digit code must be assigned by the region office.
The Information will be posted to the Iowa Region website.
Clubs will need to have a Current director before they can be added to the USAV Membership site drop down list.
Current means, Full member, cleared USAV Background Screening, signed Junior Personnel Code of Conduct and SafeSport training completed.

4. When to Activate
Clubs may be activated or reactivated at any time during the season. To have your name on the Drop Down Club Selection list activate before having members register with your club.
Returning clubs need to complete their club activation form by September 30th or their club will be inactivated and will not have access to their club member information.
Any out of region club wishing to become an Iowa club must receive permission from their Regional Commissioner.
Club not Activating for the season contact Carol so that we do not have to keep contacting you.
Contact Carol Anderson at or

5. Club Director Requirements

6. Club Directors must be Current
The following requirements for the Club Director must be completed BEFORE your club can become current for the Season.
Current Full member with a fee of $50.
Have a Signed Junior Personnel Code of Conduct signed during registration.
Background Screening must be current through Oct. 31, (Cleared)
Background screening are good for 2 years, if yours it not current it will cost $18.
The SafeSport training course is required. (This is a One time course required by the USOC and USAV.)

7. Club Director’s & Administrators Current By
All Club Directors and Administrators should be through all the registration and requirements to be current by Oct 28th.
USAV background screening if needed should be submitted by Oct 15th.
If you let your membership and requirements lapse you will lose access to your club members until all is completed.

8. Club Types, Teams & Forms

9. Clubs, Mega Club and Affiliated Clubs
One-Team Club. These clubs may NOT borrow players from any other club or team.
Multi-Team Club program. Used by school or groups that have several teams either in the same or different age groups. Advantages
The teams can share a practice facility, coaches, and share players for tournament teams (Note you can only play or coach on 1 team per tournament.)
It allows players within the club to progress to a higher classification as their skills improve.

10. Mega, Affiliated and Mega-Affiliated Clubs
Note a club cannot affiliate with clubs from other regions.
When clubs band together they may do so in 3 ways.
Mega Club- needs to fill out 1 club activation form
Allows players to play on their local school team and on Elite teams.
All teams must have the same 5 digit club code in their team code.
The clubs joining are called “main club” and “sub clubs”.
Affiliated Clubs-
Club Activation form completed by each Affiliated club with affiliated nomenclature in their name.
Allows teams to “borrow” players for Iowa region non-qualifying events only.
These clubs will be associated with the “main” club with an identifier in their name. Examples “QC” at the start of their name.
Mega- Affiliated Clubs – Examples- QC Iowa Rockets and QC Platform Elite
Club Activation form filled out by each Mega club & includes the Affiliated club nomenclature. Each of these club can borrow players for in region events because of the QC.
Each of these club also have “sub clubs” that have the same 5 digit club code so that they can borrow players from these sub clubs for Qualifying events.

11. Club Area Field on Activation Form
Areas are used to help players looking for clubs
The Metro Areas are:
Ames Metro
Cedar Rapids/Iowa City Metro
Cedar Falls/Waterloo Metro
Council Bluffs/ SW Iowa Metro
Des Moines Metro
Dubuque Metro
Durant & Muscatine
Quad Cities Metro
Sterling Area
The District Areas are:
North Central -ex: Clear Lake, Lake Mills.
North East -ex: Charles City, Fayette, West Union
North West -ex: Sheldon, Osage, Sioux City
South Central -ex: Pella, Oskaloosa
South East - ex: Burlington, Ft Madison

12. Team from Last Season inactivated Sept 30th
All Teams from the club season will be inactivated.
This prevents teams from having ineligible age or grade players on the team.
Starting November 2nd the teams can be rebuilt after the Region Office has verified names and codes.
DO NOT make new teams without contacting the Region Office.
Old teams from the same age group can be repurposed to save having a list of inactive teams cluttering you club list.
Junior Club Team Reporting Form link.

13. Other Forms the Club Should Submit
Insurance Request forms to cover Clubs and facilities
The insurance certificates for last year’s clubs and facilities were ed out the 1st week of September.
If you need name changes or other facilities insured, fill out the Insurance Request form
Tryout Forms
Clubs need to fill out a Tryout form so the tryouts are sanctioned for insurance purposes. If it is Open tryout or closed tryout (invitation only) indicate on the form.

14. Other Forms the Club Could Submit
All needed forms will be found on the Forms page- Club Directors
Tournament Sanction Forms
Waiver forms for Grade or Gender Teams
Submit this form with player’s names and uniform numbers so they may be added as players to a Grade team because of age or gender.
League Only team rosters
Submit this form with league only player’s names and uniform numbers so they may be added as players to a League team.

15. Member Registration Section

16. Memberships Fees Complete List of Membership Fees http://www. iavbreg
Tryouts Options
$15 Oct/Nov Tryout membership $15- use this from 10/5-11/23/2016 for tryout dates only ($15 applies on upgrade to full membership)
$10 One Day membership- for a single day of tryouts ($10 applies on upgrade to full membership)
Full Season Options- no refunds if used for tryouts.
$30 Boys membership Junior Boys 9-18u.
$50 Full Junior Girls (12-18U) membership –playing on Tournament teams
$35 Junior Girls (12-18U) League membership- league only with no tournament play ($35 applies on upgrade to full membership)
$50 Full membership- Coaches, Club Director, Club Administrators and Team Reps
$30 Other membership- Parent, Chaperone (25 or older), Officials with teams, Paid officials, Tournament and Site Directors
$30 Girls 11U and younger- (must still be 11 or younger on August 31, 2017)
Free Boys and Girls 8 years old and younger- (must still be 8 or younger on August 31, 2017)

17. Junior Age Definitions Age Chart: http://iavbreg. org. previewyoursite
Iowa Age Level team all players must remain the age listed for the division up through August 31, (14u=14 years old on Aug 31, 2017)
No waivers will be given to teams competing in events that qualify a team for National Competition.
(No boys allowed on age level teams.)
Iowa Grade Level teams may have waivers for players that do not meet the age requirement so long as they are in the appropriate grade.
Boys may be waivered on to a girl’s grade level team only for teams 8th grade / 14u & younger teams.
Male Only – Players who were born on or after September 1, 2001 who neither have completed nor are in a grade higher than 8th grade during the current academic year are eligible to play in the 14 & Under division.

18. General Individual Registration Information
All your club participants need to be current before participating in any activity (tryout, practice, etc.).
All participants need to register themselves online. Have them bring their Membership Card or Registration Confirmation for proof of completion. Check to see that they selected your club.
This included Players, Club Directors, Team Representatives, Coaches, Chaperones, Referees, Scorers and Tourney/Site Directors.
If unable to complete online. Paper forms and fees should be collected by the club and submitted in one batch with a check for the batch. Submit collected forms within hours. The region office will have to enter so it may take a few days for them to appear in your club.

19. General Individual Registration Information
Adult’s working with junior programs cannot do a one day membership the day of the event since they need to clear the background screening prior to participating.
(Only exception would be if they can show proof they have a current USAV background screening, complete a paper copy of the membership form, completed a paper Junior Club Personnel Code of Ethics and have completed the SafeSport certification in a past season.
A current adult member is not eligible to work with a junior programs events without a current cleared USAV background screening.
Background screening do not start until the fees are paid.
Screenings can take one to two weeks to process.
Background screenings are good for two seasons.

20. Club Member Registration Help
If you don’t find members listed in your club- It helps if you give them the complete Club Name not the team name.
Check their confirmation to see if they chose your club or undecided.
If they have not renewed yet they may be in the club lapsed list.
If you checked their confirmations and they chose the wrong club contact the region office.
Registrar, Carol Anderson - or call
Medical Release form should be turned into the club.
Required for juniors and recommended for team staff to submit this form.
Have these at all practices and events.
Players may also want to keep a copy in their own gym bag, in case they are carpooling.

21. Electronic Signatures on Registrations
It is Required that adult members register themselves and that a parent/guardian registers a junior player.
It is required so that the membership waiver acceptance is legally binding.
The individual completing the registration for a junior player is representing that he/she has legal capacity and authority to act for and on behalf of the minor.
Coaches and Club Directors registering their players make the registration INVALID. If using a computer Lab:
Have Laptops or computer lab to help parents register at practices. (You MUST LOG OUT of one membership before starting a new membership.)
Make sure to start each registration from the Iowa Region Website so that memberships do not get intermixed.
When using the Online Signature the Adult applicant or Parent/Guardian of the junior applicant needs
The last 4 digits of their Social Security # or their Driver’s License or State ID number.
To activate the Electronic Signatures
registrants need to open and close the links to the membership forms and then click the acceptance boxes to complete the registration process.
Waiver & Release of Liability, Code of Conduct and Junior Club Personnel Code of Ethics (when required).

22. Sanctioned Junior League Members
League Players may use the League Only, No Tournaments membership fee ($35), staff must use the $50 Full Membership.
League only players are not eligible to participate in any tournament play.
Team names need to have ‘League’ or ‘League Only’ added to the end of their name.
Players must/will be placed on teams by the Region office. A League Only Team Waiver Form must be submitted including Names and Uniform numbers.

23. Staff Requirements

24. Coach Requirements
IMPACT -Before Being Place on a Roster: (Coaches Only need this course once but a review is helpful.)
All coaches (junior asst. coaches) also need to be IMPACT Part A certified in year 1 before being placed on a roster for in region events.
All coaches (junior asst. coaches) will need IMPACT Part B by year 2 or in the first year if they are playing out of region, at Qualifiers or National events.
SafeSport certification is needed for all coaches before interacting with junior athletes. (Coaches Only need this course once
USA Volleyball Junior Club Personnel Code of Ethics. Once the adult indicates they will be working with a junior club, officiating or directing at junior events, the form will populate in the electronic acceptance area for reading and signature.
If an adult member chooses to work with junior programs at a later date they will find a link to their form in their membership.
A USAV Background Screening is need for an adult (18 years old) when they are associated with a junior program or working junior events. The Screening must be passed and is good for 2 years. During the registration process this form will appear if you indicated you are working with junior programing.

25. Junior Age Assistant Coach Requirements
IMPACT -Before Being Place on a Roster: (Coaches Only need this course once but a review is helpful.)
All coaches (junior asst. coaches also) need to be IMPACT Part A certified in year 1 before being placed on a roster for in region events.
They will need IMPACT Part B by year 2 or in the first year if they are playing out of region, at Qualifiers or National events.
SafeSport certification is needed for all coaches before interacting with junior athletes. (Coaches Only need this course once)
Read & Sign USA Volleyball Junior Club Personnel Code of Ethics. Junior age assistant coaches will need to complete and submit a hard copy of the Personnel Code of Ethics
The form must signed by the junior aged coach as well as their parent/guardian
Submit to the Region Office 8170 Hickman Road Ste. 5, Clive, IA or FAX
A USAV Background Screening will be needed if/when a Junior Aged Assistant Coach becomes 18 years old. The junior will be able to go on line and complete the form in their USAV membership area.

26. Club Helper/Chaperon Requirements
All Chaperones must be 25 years of age or older.
USOC is requiring SafeSport certification for all adults working with junior clubs. (Only need this course once but a review is helpful.)
Read & Sign the USA Volleyball Junior Club Personnel Code of Ethics. Once the adult indicates they will be working with a junior club, officiating or directing at junior events, the form will populate in the electronic acceptance area for reading and signature.
If an adult member chooses to work with junior programs at a later date they will find a link to their form in their membership.
A USAV Background Screening is need for an adult (18 years old) when they are associated with a junior program or working junior events. The Screening must be passed and is good for 2 years. During the registration process this form will appear if you indicated you are working with junior programing.

27. Coaches, Junior Coaches & Team Staff Training
Course Requirements for Club Directors
Risk Management- Required to view the PowerPoint this season.
SafeSport- one time only
Course Requirements for all Coaches & Junior Assistant Coaches
Risk Management- Review of the PowerPoint is recommended.
IMPACT- one time only
Course Requirements for Team Staff Team Representative, Referee, Scorer, Chaperone, Administrator and Court & Drill Helpers
Risk Management- Review of the PowerPoint is recommended