0. Regional Superintendents Meetings

1. Agenda Discussion Topics Introduction OMES Vision, Mission & Goals
Partnership & Collaboration
Open Range
Statewide Contracts
Open Discussion

2. Who is OMES-IS

3. OMES IS Vision
We are one, unified state IT resource – promoting collaboration, innovation and operational excellence while striving to provide quality services and become trusted advisers through strategic alliances and by contributing to the development of a more effective government for our citizens.

4. OMES IS Mission & Goals
To partner with State of Oklahoma agencies and affiliates to deliver quality, cost effective and secure information technology services.
Goals/Values:
Drive business innovation through technology.
Promote collaboration across state entities.
Utilize all government resources effectively and efficiently.

5. Partnership & Collaboration Initiatives

6. Affiliate Partner
Any governmental entity specified as a political subdivision of the State.
Examples:
Cities
Counties
K-12 districts
Higher Education Institutes
Tribes
Hospitals

7. Partnership Approach OMES IS Should:
Add value to every interaction with our agencies and affiliates
Quickly adapt to the needs of our partners
Provide quality, innovative and secure solutions
Communicate meaningfully with our partners
This will allow us to ultimately transform IS’s role from a regulator to that of a trusted advisor for our partners.

8. Collaboration Approach
Hospital Association
Public Safety/First Net
Tribal Organization
Chickasaw Nation
Choctaw Nation
Cherokee Nation

9. OpenRange

10. OpenRange Concept
Oklahoma has a rich heritage in ranching. OpenRange was our first contemporary ranching practice and allowed livestock to roam and graze freely – only confined by natural barriers. It gave rise to spring and fall roundups, when cowboys from various ranches combined efforts to gather the animals, sort them by brand and herd them back to their respective territories.
The practice of open range ranching avoided artificial obstacles, encouraged collaboration and produced strong, resilient animals capable of surviving the harshest of environments. This practice epitomizes the goals for shared information technology services in the State of Oklahoma.
The program is intended to facilitate communication with and educate state agencies and affiliates of availability of shared information technology contracts and services.

11. Key Players Account Executive
This position serves as the advocate for affiliates by developing and maintaining relationships with executive leadership and ensuring the services provided align with organization goals.
Technology Advisory Council
Collaboration of entities that meet to advise on new service offerings, learn about new contracts and help guide the direction of the OpenRange program.
Strategic Alliance Management- SAM
The team supports the partnerships between the Office of Management and Enterprise Services (OMES) and the quality vendors that provide goods and services to the state.

12. Service Catalog

13. OMES-IS Services Disaster Recovery/ Record Storage Security services
E-Rate Service
Voice Services
Network infrastructure

14. Storage (Hosted and Cloud)
The Hosted Storage service includes services for storing data in the State Datacenter providing 24x7 access, backup, and recovery.
The Cloud Storage service includes services associated with utilizing the Microsoft StoreSimple hybrid Cloud storage and includes cloud backup in the Microsoft Government cloud environment.

15. Security Services Penetration test pilot program Union Public Schools
Oklahoma City Public Schools
What other services would benefit school districts?
Employee Cyber Security Awareness Training
Cyber Warn Integration
Security Audit
Anti-Virus
Disaster Recovery

16. E-rate Current Contract
OMES has partnered with Funds For Learning to provide Oklahoma schools and libraries with no cost E-rate support services, including:
Access to a help desk for assistance with common E-rate questions.
Live and prerecorded online E-rate training sessions.
Annual Workshops and Training
Upcoming Statewide Contract- IT Advisory

17. Voice Services What voice services would benefit school districts?
Hosted Voice Services
Conference Phone

18. Statewide Contracts

19. Statewide Contracts
SW Computer equipment, PC’s, Laptops, Tablets, Chromebooks
Dell
Apple HP
SW 1010 Microsoft, Adobe & SAP /Crystal Reports Software and Services-SHI
SW 1034X Xerox Managed Print Service
SW1047 Professional Development Software
SW1048 Surveillance Equipment & Services

20. Get Involved

21. Outreach
Site Visits
Collaboration with Central Purchasing to include non-IT contracts as part of outreach
K-12, Cities and Counties
Account Executive Meeting Document
Needs Analysis Client Perspective
Top Three Concerns
Top Issues IS can assist with
Issues IS should follow up on
Meeting Rating

22. Outreach cont. Conferences IT Area Meetings Association Meetings
2015: 10 events
2016: 12 events
IT Area Meetings
IT Roundtables: 12
Association Meetings
Executive Director Meetings: 14
Affiliate Site Visits: 80

23. References Open Range website www.openrange.ok.gov
David Rose Account Executive
Shauna Cole Program Manger
Glenda Caudle Strategic Alliance Manager

24. Questions? David Rose David.rose@omes.ok.gov 405-521-2513 office
cell
OMES.OK.GOV • 3115 N. Lincoln Blvd., Oklahoma City, OK •

25. How can we help with your Technology Demands?

26. Education Super highway - NGA Grant
K-12 Broadband Project
Education Super highway - NGA Grant

27. Why Broadband Speeds Matter
Digital learning has the power to dramatically transform K-12 education in the state of Oklahoma
More Efficient
Personalized Education Paths
Increase Course Availability – especially important in rural schools
Preparing students for the tech enabled workforce they will enter
Adequate Broadband Connections are the foundation that all Digital Learning are built on

28. Federal E-Rate Program Changes
$150 perHistoric opportunity to fund fiber builds for schools
We only have 18 months
Requires a 15% match
student for Wi-Fi Network Buildouts
Pays up to 90% for broadband connections and technology needs

29. The Objectives Fiber to Every School
Only 78% of Oklahoma schools have fiber based connections
All Districts Meet 2018 Bandwidth Standard
Only 3% of Oklahoma Districts meet the FCC Mbps per student bandwidth standard
Wi-Fi in every classroom
Only 66% of Oklahoma districts used their E-Rate budget for WiFi access
Make Broadband Affordable
Only 3% of Oklahoma schools pay less than $3 per Mbps for their broadband connections

30. The Team

31. Potential Industry Partnerships

32. The Path Ahead Each objective has a specific set of steps
Work for each objective is conducted in parallel by school district
Districts are prioritized and worked in order
Each organization on the team has a specific sets of responsibilities for each objective
Meeting one objective makes the other objectives possible – i.e. getting a school fiber is necessary to meet bandwidth standard, which is needed for and higher bandwidth brings cost per Mbps down

33. Fiber Objective Steps Fiber to Every School
Only 78% of Oklahoma schools have fiber based connections
Step
Owner
Status
Project Announcement and Governor Support
OKWorks
PENDING
Prioritize List of Schools without Fiber
OMES
COMPLETE
Complete Analysis of Fiber Build Cost to existing State Fiber
IN PROCESS
Contact Schools and Local Broadband Providers to discuss options
SDE & Ed-Superway
NOT STARTED
Assist Schools with completing plan and filing for E-Rate build funding

34. Example of Fiber Build Analysis
Existing State Fiber
Proposed School Fiber

35. Another Example of Fiber Build Analysis
Existing State Fiber
Proposed School Fiber

36. Bandwidth Standard Objective Steps
All Districts Meet 2018 Bandwidth Standard
Only 3% of Oklahoma Districts meet the FCC Mbps per student bandwidth standard
Step
Owner
Status
Project Announcement and Governor Support
OKWorks
PENDING
Work with schools to determine options and needs
OMES
IN PROCESS
Work with local broadband providers to provide solutions
SDE & Ed-Superway
NOT STARTED
Assist schools with completing plan and filing for E-Rate bid appropriately

37. Wi-Fi Objective Steps Wi-Fi in every classroom Step Owner Status
Only 66% of Oklahoma districts used their E-Rate budget for WiFi access
Step
Owner
Status
Project Announcement and Governor Support
OKWorks
PENDING
Create Service Catalog for Wi-Fi Services
OMES
IN PROCESS
Work with schools to determine options and needs
NOT STARTED
Assist schools with completing plan and filing for E-Rate bid appropriately

38. Affordable Broadband Objective Steps
Make Broadband Affordable
Only 3% of Oklahoma schools pay less than $3 per Mbps for their broadband connections
Step
Owner
Status
Project Announcement and Governor Support
OKWorks
PENDING
Prioritize List of Schools that DO NOT meet goal
EdSuperHiWay
IN PROCESS
Contact Schools and Local Broadband Providers to discuss options
SDE & EdSuperHiWay
NOT STARTED
Assist Schools with completing plan and filing for E-Rate build funding
OMES

39. Transparency Portal to Track Progress
OMES will stand up a transparency portal to make progress easily trackable by parents, school officials, and state leaders
Portal will be aligned to the objectives and will be searchable by district
News, updates and success stories will be prominently featured
This entire program is optional so the transparency portal will provide incentive for districts to participate

40. Questions? Dustin Crossfield dustin.crossfield@omes.ok.gov
Director – technology Services

41. Based on the information provided to us at past round tables, some of the areas that we are looking at:
E-rate/OUSF Services
Network Infrastructure and Network Management
Wireless and Managed Internal Broadband Services
Storage (Hosted and Cloud)
Equipment (PCs, Tablets, Etc)
Security Services
Voice Services
OpenRange can help you to meet the increasing demands on your schools' limited technology resources. OpenRange can provide access to affordable, quality services.

42. Connect and Learn
The Oklahoma Connect and Learn Initiative aims to transform education in Oklahoma by personalizing every student’s learning plan to increase access to upper level courses and concurrent enrollment. The initiative is a voluntary program that will work with school districts to use existing funding efficiently and effectively to maximize opportunities to bring high speed broadband and digital learning opportunities to school districts across the state.

43. Connect and Learn Upcoming Statewide Contracts
The Oklahoma Connect and Learn team will work with school districts and local telecommunication service providers to focus on achieving the initiative objectives of:
Providing every school district with fiber based connections,
77% of schools are connected to fiber
Empowering all school districts to meet the broadband objective of 1.5Mbps per student,
Establishing Wi-Fi in every classroom and
66% of schools have applied for E-rate funds
Enhancing the affordability with a cost of less than $3 per Mbps per student.
97% of schools are paying more
Upcoming Statewide Contracts
Managed Internal Broadband Services
Telecom

44. Technology Assistance Program
The Technology Assistance Program (TAP) is a program developed by the Office of Management and Enterprise Services -Information Services (OMES-IS). The programs goal is to prepare public schools for long-term robust support of the States technology initiatives.
The program goal will be achieved by providing no cost network design services to K-12 public schools that might not otherwise have the resources to achieve their educational goals.
Phase one was deemed the survey phase.
Phase two consisted of site visits.
Phase three used the technical reports of the site assessments to provide consultation with the schools.
49 Districts and 105 sites

45. Open Discussion and Questions