1. 2017 Annual Questionnaire Training
July 11, 2017
The Intercontinental Hotel
Chicago, IL

2. 2017 Annual Questionnaire Training
Introductions:
Bill Adams - Deputy Managing Director
Ken Williams - Data Specialist
Becky Stretch - Accreditation Counsel
Andrew Crane – Program Specialist

3. Agenda 2017 Annual Questionnaire ABAQuest web-based application
Background
Updates/Changes to Annual Questionnaire
Changes to Online System
ABAQuest web-based application
Functionality
Reports
Important Deadlines
For access to the online Standards and Rules -
Q&A

4. Annual Questionnaire
Required of every approved or provisionally approved law school, and law schools seeking provisional approval
Requirement of the Department of Education
Critical part of Accreditation Process

5. Annual Questionnaire
Downloadable editable copies of each part of the Annual Questionnaire can be found on the Questionnaire webpage
Then click on Questionnaires
Can also find
Links to ABAQuest and Major Change Questionnaires
Upcoming events
All Questionnaires with deadlines
Dean’s signature pages
Training Materials

6. Annual Questionnaire Data Reporting Take-off reports
Section website Legal Education Statistics
Ad Hoc data requests
Data download for Site Visit reports
Interim Monitoring

7. Annual Questionnaire (AQ)
Made up of 7 Parts
School Information
Admissions & Enrollment
Non-JD Enrollment
Scholarships
Faculty Profiles
Fiscal Information
Foreign Programs

8. Updates/Changes to the AQ
Due date - October 15th moving forward
Significant changes to AQ/SEQ
Elimination of the online SEQ
Part 1 General Information
Elimination of Bar Passage from AQ. New standalone Bar Passage Questionnaire
Part 2 Admissions & Enrollment
Part 3 New Non-JD Enrollment section replaces Library Information
Part 5 Faculty Profiles

9. ABAQuest
Background
Contains the Annual, Bar Passage, and Employment Questionnaires.
Reporting systems: 509 Standard Report System, Employment Summary Report System, Take Off Reporting System, Interim Monitoring, SEQ reports
While the website will have scheduled, announced maintenance, the website is accessible 24/7 from any computer with an internet connection

10. ABAQuest Functionality User Ids and Levels of Access
Each school will have an Admin user ID and password
Has full read/write access to all portions of the questionnaires
Only Admin user ID can create/update user ids
Only Admin user ID can submit finalized Annual Questionnaire
Create New User IDs
Required fields
User ID
Password
Name
Address
Status indicator
Active vs. Inactive

11. ABAQuest Level(s) of Access
Default access is no write/read access to all sections of the Annual and Site Evaluation Questionnaires
Write – can edit any data element and can lock/unlock pages
Read – can view any page, but cannot edit
Levels of access can be mixed and matched
If no level is selected, there is NO access to that section

12. AQ – Home Page

13. AQ – Part I School Information

14. AQ – Part 1 School Information

15. AQ – Part I School Information

16. AQ – Part I School Information

17. AQ – Part I School Information

18. Bar Passage
Where a graduate took the bar examination twice in one administration (e.g., twice in February 2015 or twice in July 2015), the graduate shall be reported as having passed the bar if the graduate passed the exam in either or both of the jurisdictions, provided that the school is reporting bar pass results for a jurisdiction in which the graduate passed.  If the graduate failed the bar exam in both jurisdictions, the graduate shall be reported once as not having passed, again provided that the school is reporting bar pass results for a jurisdiction in which the graduate did not pass.  To reiterate, a graduate is counted as one passer even if the graduate passed the exam in both jurisdictions.

19. Bar Passage Bar Exam Outcomes Number of Takers Reported as Pass, Pass
1 Passer*
Pass, Fail
Fail, Fail
0 Passers**
* provided that the school is reporting bar pass results for a jurisdiction in which the graduate passed.
** provided that the school is reporting bar pass results for a jurisdiction in which the graduate did not pass

20. Bar Passage
Reporting on Graduates who take the Bar Examination in a UBE Jurisdiction
A graduate who takes the bar examination in a UBE jurisdiction is counted as a first-time taker in the jurisdiction where the examination was taken.  The graduate must be reported as having passed or failed as a first-time taker in that jurisdiction.  If a second UBE jurisdiction accepts the score of a graduate who failed in the first jurisdiction, that graduate is not considered a first-time taker in the second jurisdiction but can be counted as a passer for reporting ultimate bar passage results.

21. Bar Passage Bar Passage Questionnaire for Standard 509
Note: At its meeting in June 2017, the Council of the Section of Legal Education and Admissions to the Bar approved a new Bar Passage Questionnaire. Bar Passage information will no longer be collected in the Annual Questionnaire. By moving the bar passage data collection to a different questionnaire, the Council will get more timely collection of data. In the first year, the Council will collect information for both 2016 and [The 2016 data would have been collected in the 2017 AQ.] Thereafter, we will collect one year of information each year. Until sufficient data has been collected using the new Bar Passage Questionnaire, data can be pulled from prior Annual Questionnaires to complete the reports.
The new Bar Passage Questionnaire collects both first-time and ultimate bar passage information for purposes of Standard 509, Consumer Information. The information on first-time bar passage is the same as what is currently requested in the Annual Questionnaire. For ultimate bar passage, the questionnaire follows graduates by calendar year of graduation and asks for information about the number who passed the bar examination within one year after graduation and within two years after graduation.

22. Bar Passage

23. Bar Passage

24. AQ – Part II Admissions & Enrollment

25. AQ – Part II Admissions & Enrollment

26. AQ – Part II Admissions & Enrollment

27. AQ – Part II Admissions & Enrollment

28. AQ – Part II Admissions & Enrollment
Provide information for all students enrolled at the Law School as of October 6, 2017. 
The breakdown of credits earned is based on the minimum of 83 credits required for graduation in Standard 311(a). If the Law School requires a different number of credits for graduation, indicate the appropriate breakdown based on the school’s required number of credits under “Other breakdown if different.” This breakdown based on credits earned replaces the use in prior Annual Questionnaires of the terms “JD1,” “JD2,”” JD3,” and “JD4.” 
Include any students enrolled in a semester abroad program administered by the Law School. Include students who are visiting the Law School as well as joint-degree students. 
Do not include students from the Law School who are visiting another law school or participating in a semester abroad program that another law school administers.
Enrollment figures as of October 5, 2017:
Enrollment based on credits earned
0-14 [Other breakdown if different _______]
15-28 [Other breakdown if different _______]
29-56 [Other breakdown if different _______]
57 or more [Other breakdown if different _______]

29. AQ – Part II Matriculant Upload

30. AQ – Part II Matriculant Upload

31. AQ – Part III Non-JD Program

32. AQ – Part III Non-JD Program

33. AQ – Part III Non-JD Program

34. AQ – Part 3 Non-JD Program

35. AQ – Part IV Standard 509 Conditional Scholarships

36. AQ – Part V Profiles

37. AQ – Part V Profiles Full Time Faculty Members
Non-Full Time Faculty Members
Full Time Faculty Recruitment

38. AQ – Part V Profiles
1a. Full-time faculty members of the law school during the 2016 academic year.
Name
Race/Ethnicity
Men;Women;Other/Not reported
Status
Tenured
Tenure-Track
On Presumptively Renewable Contract
Type:
Clinical
Legal writing
Other
Length of contract
≥5 years
≥3 years and less than 5 years
≥1 year and less than 3 years
On track to a Presumptively Renewable Contract
Type
On contract that does not lead to a Presumptively Renewable Contract
Type: Clinical
Visitor
Course Title
Credit Hours
Enrollment
Is this course part of the first one-third of a student’s coursework Yes/No

39. Full Time Faculty Recruitment
AQ – Part V Profiles
Full Time Faculty Recruitment
Provide details on recruiting during the most recently completed academic year for faculty members to begin their appointments in the current academic year.
Entry-Level Tenure Track
Lateral
Tenure Track
Tenure
Contract T M W O Mn
AALS Initial Interviews
Campus or Other Initial Interviews
Total Initial Interviews
Final Campus Interviews
Offers
Acceptance

40. AQ – Part VI Operating Expenditures
This section has been eliminated. However, schools undergoing a site visit will be required to submit expenditures information for the current and past two years.
Once you click the “Move Next” button you should have access to the section

41. AQ – Part VI Operating Expenditures

42. AQ – Part VII Foreign Programs

43. AQ – Part VII Foreign Programs

44. ABAQuest
Reports
The icon prints the entire part of the AQ (e.g., if you click on while in Part I you will print all of Part I)
The icon will only print the section you are in (e.g., if you click on while in Tuition of Part I you will print the Tuition section)

45. Things to remember The Annual Questionnaire is due October 15, 2017
Totals
Sub Totals are in RED
Grand Totals are in BOLDED RED
Once all parts of the AQ are complete the Administrative representative and Dean from your school will review the data and submit the AQ in the “Admin” section of the site

46. Self Study Standard 204. SELF STUDY
Before each site evaluation visit the law school shall prepare a self study comprising (a) a completed site evaluation questionnaire, and (b) a law school self assessment that includes (1) a statement of the law school’s mission and of its educational objectives in support of that mission, (2) an evaluation of the educational quality of the law school’s program of legal education, including a description of the program’s strengths and weaknesses, and (3) a description of the school’s continuing efforts to improve the educational quality of its program.

47. Self Study Part I. Site Evaluation Questionnaire [Standard 204(a)]
The Self Study is made up of two parts:
Part I. Site Evaluation Questionnaire [Standard 204(a)]
Narrative responses
Required supplementary materials
Part II. Law School Self Assessment [Standard 204(b)(1) – (b)(3)]

48. Self Study
Download the Word version of the Site Evaluation Questionnaire from the Questionnaire page of the Section’s website:
Complete the SEQ using Word, preferably using Arial 11 as the font.

49. Self Study The narrative portion of the SEQ has six parts:
Organization, Administration, Institutional Planning, and Finances – Questions 1 – 10
Program of Legal Education – Questions 11 – 38
Faculty – Questions 39 – 56
Students – Questions 57 – 75
Library and Information Resources – Questions 76 – 86
Facilities, Equipment, and Technology – Questions 87 – 90
The questions in the SEQ match the subject matter of the questions in the Site Report Template and in the Accreditation Committee’s Decision Letter, so please do not delete any questions. If a question is not relevant, simply say, “Not applicable.”

50. Self Study
Throughout the SEQ are references to required supplementary materials. There are three types of required supplementary materials – attachments, reports, and materials to be provided on-site.
Attachments include documents, policies, financial information, resumes, course information, and other materials submitted directly from the Law School.
Reports, with the exceptions noted in the Questionnaire, are generated by the ABAQuest system based on the data reported in the current and previous two Annual Questionnaires.
Materials to be provided on-site are materials that are difficult to duplicate and can be reviewed by site team members during the site visit. Where appropriate, materials can be provided in electronic format.

51. Self Study Part II: Law School Self Assessment
Part II of the Self Study is the Law School Self Assessment in which the Law School must prepare an analysis of the Law School’s program of legal education that covers the substance of the requirements of Standard 204 (b)(1) – (b)(3).
The Self Assessment can be in one or multiple documents so long as the Law School clearly indicates how it is fulfilling the requirements of each of the particular items required by the Standard. [See Managing Director’s Guidance Memo on Standard 204 dated January 2015, updated March 2017.]

52. Self Study
The Self Study must be received by the team members and the Managing Director’s Office at least six weeks prior to the site visit. If the Self Study materials are not complete, the site visit could be delayed or cancelled.
The Law School may begin work on the narrative portion of the SEQ as soon as the Council has approved the SEQ: Narrative Responses for the academic year of the Law School’s site visit. The approved SEQ for site visits held in the prior academic year may be used for preliminary work, but the narrative portion of the SEQ must be submitted using the template for the academic year in which the site visit will take place.
The Law School may begin work on the Self Assessment at any time. Most law schools begin work on the Self Assessment at least one year prior to the site visit. The Law School should begin work on the Self Assessment in sufficient time to prepare a probing and critical self assessment of the Law School.

53. Self Study
The Law School must submit to the Managing Director’s Office one copy of the Self Study on a flash drive and one hard copy of the Self Study. The hard copy of the materials should be placed in 3-ring binders and should not be bound.
The school should contact the site team chair to determine whether the members of the site team want only electronic copies of the materials, or both electronic and paper copies. A hard copy of the materials should be provided on-site for use by the site team.
The Dean’s Signature Page must be completed and uploaded on the Law School’s admin page in the ABAQuest system. A copy should also be included with the materials submitted to the Managing Director’s Office.
The Self Study – both thumb drives and hard copies – must be presented in the order indicated in the image below. Include each Attachment and each Report separately in the appropriate folder on the thumb drive. Do not include them as one large document. Reports should be provided in Word except for the few Reports that cannot be generated in the Quest system in Word.
Please make sure that the file path for each document on the thumb drive is not excessively long. The file path includes the file names as well as folders, etc.

54. Self Study

55. Self Study Address Office of the Managing Director
ABA Section of Legal Education and Admissions to the Bar
321 North Clark, Floor 21
Chicago, IL
Inquiries
Ken Williams, Data Specialist: or
ABA Section of Legal Education website:

56. Where can I get help? ABAQuestionnaire Listserve
and click on Questionnaire link
Contact Ken Williams at or
Access Questionnaires -
To access the Standards online -
To access the Guidance memos -

57. Thank you!