1. Site Evaluation Questionnaire Training July 15th, 2013 Crowne Plaza Rosemont, IL

2. Introductions Name Name Title Title School School Level of Experience with Questionnaires Level of Experience with Questionnaires

3. What are we covering today? Site Evaluation Questionnaire Site Evaluation Questionnaire Textual Questions Textual Questions Data Entry Data Entry Reports and Attachments Reports and Attachments Updates or Changes Updates or Changes Preparing and Sending the Materials Preparing and Sending the Materials Annual Questionnaire for 2013 – 2014 Annual Questionnaire for 2013 – 2014 Q&A Q&A

4. Site Evaluation Questionnaire Only completed by schools that are scheduled for a sabbatical site visit, schools applying for provisional status, or provisionally approved schools on specific years (Years 2, 4, and 5) Only completed by schools that are scheduled for a sabbatical site visit, schools applying for provisional status, or provisionally approved schools on specific years (Years 2, 4, and 5) Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in Years 1 and 3 Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in Years 1 and 3 Combination of data pulled from up to 3 years of Annual Questionnaires, and data entered directly into the SEQ and responses to textual questions. Combination of data pulled from up to 3 years of Annual Questionnaires, and data entered directly into the SEQ and responses to textual questions.

5. Site Evaluation Questionnaire Made up of 3 parts Made up of 3 parts Textual Questions Textual Questions Data Entry Data Entry Reports and Attachments Reports and Attachments Completed and printed using standard word processing Completed and printed using standard word processing A Word Version can be downloaded from the Questionnaire Website A Word Version can be downloaded from the Questionnaire Website

6. Site Evaluation Questionnaire Textual Questions Made up of 10 different sections: Made up of 10 different sections: 1. History of the Law School and University 2. Self Study 3. Program of Legal Education 4. Faculty 5. Students 6. Administration 7. Information Resources – Law Library 8. Computer Technology and Information Delivery 9. Law School Finances and University Support 10. Facilities

7. Site Evaluation Questionnaire Textual Questions The majority of textual questions are tied directly to a Standard or an Interpretation The majority of textual questions are tied directly to a Standard or an Interpretation For those questions not tied directly to a Standard or an Interpretation, the information gathered is vital to the site team For those questions not tied directly to a Standard or an Interpretation, the information gathered is vital to the site team

8. Site Evaluation Questionnaire Textual Questions New and modified questions. New and modified questions. NOTE: Some questions will not apply to your school. It is ok to answer N/A. NOTE: Some questions will not apply to your school. It is ok to answer N/A.

9. Site Evaluation Questionnaire Data Entry Additional information to supplement data from the Annual Questionnaires Additional information to supplement data from the Annual Questionnaires Feeds a number of reports needed by the Site Visit team Feeds a number of reports needed by the Site Visit team MUST be filled out using the ABAQuest website MUST be filled out using the ABAQuest website ABAQuest will be updated for 2013 in early January ABAQuest will be updated for 2013 in early January There is a link on the Questionnaire webpage for ABAQuest There is a link on the Questionnaire webpage for ABAQuest www.abaquestionnaire.org www.abaquestionnaire.org

10. Site Evaluation Questionnaire Data Entry

11. Logging into ABAQuest Logging into ABAQuest Each school has an Administrator ID Each school has an Administrator ID Can set up other ids and levels of access Can set up other ids and levels of access Only ID that can do final submission of Annual Questionnaire Only ID that can do final submission of Annual Questionnaire Ids can have Ids can have Full Read/Write access to all sections of the AQ and the SEQ (default setting) Full Read/Write access to all sections of the AQ and the SEQ (default setting) Read/Write access to specific sections of the AQ and the SEQ Read/Write access to specific sections of the AQ and the SEQ

12. Site Evaluation Questionnaire Data Entry Made up of 6 Sections Made up of 6 Sections 1. Courses 2. Students 3. Staff 4. Fiscal 5. University Income and Expense 6. Bar Passage

13. Site Evaluation Questionnaire Data Entry Courses Courses Calendar Year (Spring, Summer, Fall) Calendar Year (Spring, Summer, Fall) Screen will list all full-time and part-time teaching resources that have been entered into the Profiles section of the Annual Questionnaire Screen will list all full-time and part-time teaching resources that have been entered into the Profiles section of the Annual Questionnaire

14. Site Evaluation Questionnaire Data Entry To add a course for a teaching resource To add a course for a teaching resource Select a faculty member name Select a faculty member name Click on ADD COURSE Click on ADD COURSE Enter at least required data (fields indicated with *) Enter at least required data (fields indicated with *) Course Title Course Title Term Term Credit Hours Credit Hours Students Students Click SUBMIT Click SUBMIT

15. Site Evaluation Questionnaire Data Entry

16. To edit an existing course To edit an existing course Select a faculty member name Select a faculty member name Select a course from drop down box Select a course from drop down box Make change to course details Make change to course details Click SUBMIT Click SUBMIT To delete an existing course To delete an existing course Select a faculty member name Select a faculty member name Select a course from drop down box Select a course from drop down box Click DELETE Click DELETE Confirm Delete Confirm Delete

17. Site Evaluation Questionnaire Data Entry

18. Students Students Three type of students entered using this screen Three type of students entered using this screen Entering Students (JD1s) Entering Students (JD1s) Transfer Students Transfer Students Readmitted Students Readmitted Students All students entering, transferring, or readmitted during the current and prior academic year need to be included All students entering, transferring, or readmitted during the current and prior academic year need to be included An unique student number is required for each entry An unique student number is required for each entry Doesnt have to be SSN Doesnt have to be SSN

19. Site Evaluation Questionnaire Data Entry

21. Additional required fields for transfer students Additional required fields for transfer students Transfer Law School GPA Transfer Law School GPA Transfer Credit Hours Transfer Credit Hours Transfer Law School Transfer Law School Additional required fields for readmitted students Additional required fields for readmitted students Readmitted Law School GPA Readmitted Law School GPA First and Last Name are optional, but EXTREMELY helpful First and Last Name are optional, but EXTREMELY helpful

22. Site Evaluation Questionnaire Data Entry

28. Faculty Qualifications Faculty Qualifications Screen will list all staff that have been entered into the Profiles section of the current Annual Questionnaire Screen will list all staff that have been entered into the Profiles section of the current Annual Questionnaire Teaching Faculty, Administrators, and Librarians and Staff Holding Faculty Rank Teaching Faculty, Administrators, and Librarians and Staff Holding Faculty Rank - Information to be entered Law Degree School and Year Law Degree School and Year Years of Full Time Teaching Years of Full Time Teaching Years of Full Time Practice Years of Full Time Practice Additional Graduate Degrees, Schools, and Years Additional Graduate Degrees, Schools, and Years

29. Site Evaluation Questionnaire Data Entry

30. To add or edit staff information To add or edit staff information Select a staff name from the list Select a staff name from the list Enter data or change existing data Enter data or change existing data Click SUBMIT Click SUBMIT

31. Site Evaluation Questionnaire Data Entry

33. Fiscal (Current Budgeted Year) Fiscal (Current Budgeted Year) These are the same questions as the Fiscal Section (Part 6) of the Annual Questionnaire These are the same questions as the Fiscal Section (Part 6) of the Annual Questionnaire

34. Site Evaluation Questionnaire Data Entry

35. University Income and Expense University Income and Expense Current Budget Year and Last 2 Completed Fiscal Years Current Budget Year and Last 2 Completed Fiscal Years Not as detailed as the Fiscal Section, but extensive Not as detailed as the Fiscal Section, but extensive Independent law schools do not have to complete this section Independent law schools do not have to complete this section

36. Site Evaluation Questionnaire Data Entry

37. Bar Passage Bar Passage Have to enter first-time bar passage data for 2012, 2011, 2010, 2009, and 2008 Have to enter first-time bar passage data for 2012, 2011, 2010, 2009, and 2008 Based on Interpretation 301-6 Based on Interpretation 301-6 Data entry fields are the same as the current Annual Questionnaire Data entry fields are the same as the current Annual Questionnaire

38. Site Evaluation Questionnaire Data Entry

43. Site Evaluation Questionnaire Reports and Attachments Reports are related and receive data from: Reports are related and receive data from: The completed Annual Questionnaires for the current year and the 2 prior years The completed Annual Questionnaires for the current year and the 2 prior years The data entry section of the Site Evaluation Questionnaire The data entry section of the Site Evaluation Questionnaire Data is automatically pulled from multiple sources to complete the reports Data is automatically pulled from multiple sources to complete the reports

44. Site Evaluation Questionnaire Reports and Attachments

48. Attachments are related to the textual questions found in the Site Evaluation Questionnaire Attachments are related to the textual questions found in the Site Evaluation Questionnaire There are 3 types of attachments: There are 3 types of attachments: General – sent to all site visit members and the ABA General – sent to all site visit members and the ABA Supplementary – sent to site visit chair, specific member(s) of the team, and the ABA Supplementary – sent to site visit chair, specific member(s) of the team, and the ABA On-site – made available for team members during the visit. Copies are sent to the ABA. On-site – made available for team members during the visit. Copies are sent to the ABA.

49. Site Evaluation Questionnaire Preparing the Materials Textual Questions should go together Textual Questions should go together Put each of the 10 sections of the textual questions within their own tab with a table of contents at the beginning of the materials Put each of the 10 sections of the textual questions within their own tab with a table of contents at the beginning of the materials All reports and attachments should go together by section All reports and attachments should go together by section 3-ring binders are a good thing 3-ring binders are a good thing

50. Site Evaluation Questionnaire Sending the Materials All the materials are due 4-6 weeks before the site visit All the materials are due 4-6 weeks before the site visit Hard Copies Hard Copies 1 full set mailed to the ABA in Chicago 1 full set mailed to the ABA in Chicago 1 copy on DVD or flash drive 1 copy on DVD or flash drive 1 set to each Site Team member 1 set to each Site Team member 2 full sets to AALS (if applicable) 2 full sets to AALS (if applicable) At least 1 full set on-site for the Site Teams use At least 1 full set on-site for the Site Teams use Electronic Copies Electronic Copies There is no online data submission; however Site Team members might request an electronic copy of the Textual questions There is no online data submission; however Site Team members might request an electronic copy of the Textual questions

51. Site Evaluation Questionnaire Sending the Materials Mailing Address for the Office of the Consultant on Legal Education and Admissions to the Bar Mailing Address for the Office of the Consultant on Legal Education and Admissions to the Bar American Bar Association Section of Legal Education and Admissions to the Bar Attn: Site Visit Administrations 321 North Clark Street Chicago, IL 60654

52. Annual Questionnaire for 2013 – 2014 The Annual Questionnaire is due October 31, 2013 The Annual Questionnaire is due October 31, 2013 If you have a Fall 2013 visit, you are required to complete all of the Annual Questionnaire except for the October 6th enrollment prior to mailing the materials to the Site Team If you have a Fall 2013 visit, you are required to complete all of the Annual Questionnaire except for the October 6th enrollment prior to mailing the materials to the Site Team If the visit takes place after October 6th, the enrollment figures from October 6th should be made available to the Site Team members during the visit If the visit takes place after October 6th, the enrollment figures from October 6th should be made available to the Site Team members during the visit If the visit takes place before October 1, an enrollment as of date should be agreed upon by the school and the team chair and should be made available to the Site Team members. If the visit takes place before October 1, an enrollment as of date should be agreed upon by the school and the team chair and should be made available to the Site Team members.

53. Where can I get help? ABAQuestionnaire Listserve ABAQuestionnaire Listserve www.americanbar.org/legaled and click on Questionnaire link www.americanbar.org/legaled and click on Questionnaire link www.americanbar.org/legaled Contact Ken Williams at kenneth.williams@americanbar.org or 312.988.6739 Contact Ken Williams at kenneth.williams@americanbar.org or 312.988.6739 kenneth.williams@americanbar.org Contact Bojan Stankovic at bojan.stankovic@americanbar.org or 312/988-5303 Contact Bojan Stankovic at bojan.stankovic@americanbar.org or 312/988-5303 bojan.stankovic@americanbar.org