1. 2015 Site Evaluation Questionnaire Training July 17, 2015 Conrad Chicago Hotel Chicago, IL

2. Introductions Name Title School Level of Experience with Questionnaires

3. Agenda Site Evaluation Questionnaire Overview Transition to the New Standards Site Evaluation Questionnaire Textual Questions Data Entry Reports and Attachments Preparing and Sending the Materials 2015 Annual Questionnaire Q&A

4. Transition to the New Standards The Comprehensive Review of the Standards and Implementation of the New Standards New Standards apply to site visits beginning in the 2015-2016 cycle, except: Standard 301(b) and Standard 302. Learning Outcomes Standard 303. Curriculum Standard 304. Experiential learning requirement Standard 314. Assessment of student learning Standard 315. Evaluation of program of legal education, learning outcomes, and assessment methods These Standards will be applied beginning in 2016-2017. Supplemental request for information in 2015-2016 regarding school’s progress in implementing these Standards.

5. New Standards of Particular Interest Standard 204. Self Study Interpretation 503-3. Non-LSAT Admissions Standard 310. Determination of Credit Hours for Coursework

6. Guidance Memos Transition to and Implementation of the New Standards and Rules of Procedure for Approval of Law Schools (August 2014) Standard 204: Self Study (January 2015) Standards 303: Curriculum and 304: Simulation Courses and Law Clinics (regarding experiential learning) (March 2015) Standards 301, 302, 314, 315: Learning Outcomes (June 2015) Standard 503 and Interpretation 503-3: Admission Test (January 2015) Bachelor’s Degree/JD Programs (January 2015) Standard 510: Student Complaints Implicating Compliance with the Standards (March 2015) Standard 509: Required Disclosures (July 2014)

7. Site Evaluation Questionnaire

8.  Only completed by schools that are scheduled for a sabbatical site visit, schools applying for provisional status, or provisionally approved schools on specific years (Years 2, 4, and 5)  Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in Years 1 and 3  Combination of data pulled from up to 3 years of Annual Questionnaires, and data entered directly into the SEQ and responses to textual questions.

9. Site Evaluation Questionnaire  Made up of 3 parts ◦ Textual Questions ◦ Data Entry ◦ Reports and Attachments  Completed and printed using standard word processing  A Word Version can be downloaded from the Questionnaire Website

10. Site Evaluation Questionnaire Textual Questions Made up of 10 different sections: 1.History of the Law School and University 2.Self Study 3.Program of Legal Education 4.Faculty 5.Students 6.Administration 7.Information Resources – Law Library 8.Computer Technology and Information Delivery 9.Law School Finances and University Support 10. Facilities

11. Site Evaluation Questionnaire Changes and Implications Bill Adams – Deputy Managing Director Scott Norberg – Accreditation Project Director for Data Policy and Collection Revised Standards Future implications 2016-2017 SEQ

12. Site Evaluation Questionnaire Textual Questions  All of textual questions are tied directly to a Standard or an Interpretation  NOTE: Some questions will not apply to your school. It is ok to answer N/A.

13. Site Evaluation Questionnaire Data Entry  Additional information to supplement data from the Annual Questionnaires  Feeds a number of reports needed by the Site Visit team  MUST be filled out using the ABAQuest website ◦ ABAQuest will be updated for 2016 in early January ◦ There is a link on the Questionnaire webpage for ABAQuest ◦ www.abaquestionnaire.org

14. Site Evaluation Questionnaire Data Entry

18. Logging into ABAQuest Each school has an Administrator ID Can set up other ids and levels of access Only ID that can do final submission of Annual Questionnaire Ids can have Full Read/Write access to all sections of the AQ and the SEQ (default setting) Read/Write access to specific sections of the AQ and the SEQ

19. Site Evaluation Questionnaire Changes Home screen (visit/submission deadline date)

20. Site Evaluation Questionnaire Changes School Information section (“Page Complete” buttons and new section)

21. Site Evaluation Questionnaire Changes SEQ Reports (“Preliminary Data” watermark)

22. Site Evaluation Questionnaire Changes Admin section (submitting SEQ and DSP)

23. Site Evaluation Questionnaire Data Entry Made up of 6 Sections 1.Courses 2.Students 3.Staff 4.Fiscal 5.University Income and Expense 6.Bar Passage

24. Site Evaluation Questionnaire Data Entry Courses Calendar Year (Spring, Summer, Fall) Screen will list all full-time and part-time teaching resources that have been entered into the Profiles section of the Annual Questionnaire

25. Site Evaluation Questionnaire Data Entry To add a course for a teaching resource Select a faculty member name Click on “ADD COURSE” Enter at least required data (fields indicated with “*”) Course Title Term Credit Hours Students Click “SUBMIT”

26. Site Evaluation Questionnaire Data Entry

27. To edit an existing course Select a faculty member name Select a course from drop down box Make change to course details Click “SUBMIT” To delete an existing course Select a faculty member name Select a course from drop down box Click “DELETE” Confirm Delete

28. Site Evaluation Questionnaire Data Entry

29. Students Three type of students entered using this screen Entering Students (JD1s) Transfer Students Readmitted Students All students entering, transferring, or readmitted during the current and prior academic year need to be included An unique student number is required for each entry Doesn’t have to be SSN

30. Site Evaluation Questionnaire Data Entry

32. Additional required fields for transfer students Transfer Law School GPA Transfer Credit Hours Transfer Law School Additional required fields for readmitted students Readmitted Law School GPA First and Last Name are optional, but EXTREMELY helpful

33. Site Evaluation Questionnaire Data Entry

37. Faculty Qualifications Screen will list all staff that have been entered into the Profiles section of the current Annual Questionnaire Teaching Faculty, Administrators, and Librarians and Staff Holding Faculty Rank - Information to be entered Law Degree School and Year Years of Full Time Teaching Years of Full Time Practice Additional Graduate Degrees, Schools, and Years

38. Site Evaluation Questionnaire Data Entry

39. To add or edit staff information Select a staff name from the list Enter data or change existing data Click “SUBMIT”

40. Site Evaluation Questionnaire Data Entry

42. Fiscal (Current Budgeted Year) These are the same questions as the Fiscal Section (Part 6) of the Annual Questionnaire

43. Site Evaluation Questionnaire Data Entry

44. University Income and Expense Current Budget Year and Last 2 Completed Fiscal Years Not as detailed as the Fiscal Section, but extensive Independent law schools do not have to complete this section

45. Site Evaluation Questionnaire Data Entry

46. Bar Passage Have to enter first-time bar passage data for calendar year 2014, 2013, 2012, 2011, and 2010 Based on Interpretation 301-6 Data entry fields are the same as the current Annual Questionnaire

47. Site Evaluation Questionnaire Data Entry

48. Site Evaluation Questionnaire Reports and Attachments Reports are related and receive data from: The completed Annual Questionnaires for the current year and the 2 prior years The data entry section of the Site Evaluation Questionnaire Data is automatically pulled from multiple sources to complete the reports

49. Site Evaluation Questionnaire Reports and Attachments

50. Attachments are related to the textual questions found in the Site Evaluation Questionnaire There are 3 types of attachments: General – sent to all site visit members and the ABA Supplementary – sent to site visit chair, specific member(s) of the team, and the ABA On-site – made available for team members during the visit. Copies are sent to the ABA.

51. Site Evaluation Questionnaire Preparing the Materials Textual Questions should go together Put each of the 10 sections of the textual questions within their own tab with a table of contents at the beginning of the materials All reports and attachments should go together by section 3-ring binders are a good thing

52. Site Evaluation Questionnaire Sending the Materials All the materials are due 6 weeks before the site visit Hard Copies 1 full set mailed to the ABA in Chicago 1 copy on DVD or flash drive containing the following folders: I. History of the Law School and University II. Self-Study III. Program of Legal Education IV. Faculty V. Students VI. Administration VII. Library and Information Resources VIII. Computer Technology and Information Delivery IX. Law School Finances and University Support X. Facilities 1 set to each Site Team member 2 full sets to AALS (if applicable) At least 1 full set on-site for the Site Team’s use Electronic Copies There is no online data submission; however Site Team members might request an electronic copy of the Textual questions

53. Site Evaluation Questionnaire Sending the Materials  Mailing Address for the Office of the Consultant on Legal Education and Admissions to the Bar Legal Education and Admission to the Bar American Bar Association Attn: Site Visit Administrations 321 North Clark Street, Floor 21 Chicago, IL 60654

54. 2014-Annual Questionnaire The Annual Questionnaire is due October 15, 2015 If you have a Fall 2015 visit, you are required to complete all of the Annual Questionnaire except for the October 6th enrollment prior to mailing the materials to the Site Team If the visit takes place after October 6th, the enrollment figures from October 6th should be made available to the Site Team members during the visit If the visit takes place before October 1, an enrollment “as of date” should be agreed upon by the school and the team chair and should be made available to the Site Team members.

55. Where can I get help? ABAQuestionnaire Listserve www.americanbar.org/legaled and click on Questionnaire link www.americanbar.org/legaled Contact Ken Williams at kenneth.williams@americanbar.org or 312.988.6739kenneth.williams@americanbar.org Contact Bojan Stankovic at bojan.stankovic@americanbar.org or 312.988.5303bojan.stankovic@americanbar.org Access Questionnaires - http://www.americanbar.org/groups/legal_education/resourc es/questionnaire.html http://www.americanbar.org/groups/legal_education/resourc es/questionnaire.html To access the Standards online - http://www.americanbar.org/groups/legal_education/resourc es/standards.html http://www.americanbar.org/groups/legal_education/resourc es/standards.html To access the Guidance memos - http://www.americanbar.org/groups/legal_education/accredit ation/consultants_memos.html http://www.americanbar.org/groups/legal_education/accredit ation/consultants_memos.html