1. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US EOC MATH & BIOLOGY 2015-16 Test Coordinator and Proctor Training Type your school name and date here KSD Assessment Office Team April 2016 For complete information, please refer to the Test Administration Manual (TAM)—EOC (in English) For complete information, please refer to the Test Administration Manual (TAM)—EOC (in English)

2. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 2 OBJECTIVES OF TRAINING 1.Goal – Successful And Positive Test Administration For All Students with Zero Irregularities 2.Test Administration Schedule 3.Student Participation – Who is required/not required to test? 4.Tools, Supports, and Accommodations for EOC Math and Biology 5.Review Who Does What (District, School, Teacher) 6.Checklists and Reminders – Before, During, and After Testing 7.Providing a Secure Testing Environment 8.Help, Support, and Online Resources

3. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 3 TESTING SCHEDULE EOC TAM, 13

4. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 4 Student Participation All students, including students with IEPS, English Language Learners, and ELLs with IEPS, should participate in an EOC exam. Accommodations are available for all students in special education, students with a 504 plan and ELLs with disabilities Supports are available for ELL students Students with IEPs, may, in accordance with their plan: o Take the EOC, with or without accommodations, or o Take the EOC-Basic, with or without accommodations  Note: a Level 2 score will count as passing for graduation purposes but not for accountability. Students with a 504 plan are not eligible for EOC-Basic. EOC TAM, 9

5. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 5 Which students are required to take EOC exams? Required to participate: Grades 10 - 12 who have not met the mathematics assessment graduation requirement. Classes of 2017 and beyond and have completed a biology course and but have not yet met standard. Not required to participate: Previously passed an EOC exam or met the mathematics or science graduation requirement using a CAA Option. For math, students in the graduating class of 2019 or beyond. For biology, students in the graduating class of 2016 or earlier. Taking the WA-AIM (about 1% of the student population). EOC TAM, 10

6. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 6 Allowed Tools and Manipulatives for EOC Assessments EOC MathEOC Biology Ruler/Straightedge May use ruler or straightedge, May not use protractor May use ruler or straightedge, May not use protractor Calculator Allowed, maximum graphing calculator with similar functionalities to a TI-84. Braille or talking calculator as an accommodation. Only a four-function calculator is needed but any approved calculator is allowed. Braille or talking calculator as an accommodation. GlossaryState-issued glossaries allowed PencilUse only number 2 HighlighterNot allowedNot Allowed Scratch PaperPlain, yellow and lined, graph paper Not Allowed Formula SheetNot allowedNA AbacusOnly as an accommodationNA Multiplication Table Only as an accommodationNA EOC TAM, 11

7. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 7 A quick guide for tools, supports, and accommodations for the EOC is available on the Assessment Office website, along with the EOC Calculator Policy: EOC Tools Supports Accommodations EOC Supports & Accommodations Template EOC Calculator Policy EOC TAM, 12-13 Links to Resources:

8. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 8 Mark Non-Embedded Math Supports and Accommodations in TIDE for EOC Math (Algebra and Geometry) as apply to the student

9. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 9 Mark Non-Embedded Science Supports and Accommodations in TIDE for EOC Biology, as apply to the student

10. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 10 To find EOC Supports in TIDE, scroll down to Non-Embedded Designated Supports, then to Mathematics and Science. To find EOC Accommodations, scroll down further to Non-Embedded Accommodations, then to Mathematics and Science. Non-Embedded Designated Supports Non-Embedded Accommodations

11. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 11 RoleResponsibilities District Coordinator (Highest level of responsibility) General oversight for all assessment operational activities in their district and schools School Test Coordinators (SCs), Test Administrators (TAs) and District Administrators (DAs) into TIDE Ensures that the DAs, SCs, and TAs are trained in SBA test administration, security policies, and procedures Monitors testing progress during the testing window and ensures student participation Reports test security incidents to the state via the appeals process and notifies the OSPI State Test Coordinator. District Administrator (Supports District Coordinator) Supports the DC in the responsibility for all assessment operations in their district and schools Supports the DC in adding SCs and TAs into TIDE Supports the DC to ensure that the SCs and TAs are trained regarding the SBA test administration, security policies, and procedures Supports the DC in reviewing testing schedules and procedures for the schools Reports test security incidents to the state via the appeals process and notifies OSPI. Responsibilities of the District Assessment Coordinator (DC) and District Assessment Administrators (DA)

12. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 12 RoleResponsibilities School Test Coordinator (Oversees at School Level) General oversight of all assessment activities at their school Supervises TAs and makes sure that they receive training Coordinates with TAs so they can administer all assessments Enters and/or verifies test settings for students Creates school test schedules and procedures for approval by the DC Works with technology staff to ensure that secure browsers are installed and technical issues are resolved Monitors testing progress during the testing window and ensures all students participate, as appropriate Addresses testing problems, as needed Addresses and reports all test security incidents consistent with SBA, state, and district policies. Test Administrator (Proctor) Completes SBA training and reviews all SBA policy and documents before test administration. Reviews student data before testing so that student receives the correct test, and appropriate supports and accommodations. Administers and proctors the SBA Reports all potential data errors and test security incidents to the SC and DC, following SBA state and district policies. Responsibilities of the School Test Coordinator (TC) and Test Administrator (TA)

13. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 13 Test Administration Manual TAM—End of Course Online (in English) TA Scripts and Student Directions EOC Mathematics Single Session Administration EOC Biology Single Session Administration

14. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 14 Preparing for an EOC Assessment Students should have some practice with the types of questions on the EOC assessments before testing. * Before test administration, the TA should make sure each student has: A test booklet At least two sharpened No. 2 pencils Calculators (EOC Calculator Policy).EOC Calculator Policy Glossaries of Non-Mathematics or Non-Science Terms Tools (ruler or straightedge) For Math EOCs only: Blank or lined scratch paper and graph paper * Resources include: o EOC Sample Test Booklet EOC Sample Test Booklet o EOC Teacher Sample Booklet Companion Materials EOC Teacher Sample Booklet Companion Materials o Mathematics End of Course Exams Mathematics End of Course Exams EOC TAM, 9

15. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 15 Establishing Appropriate Testing Conditions SCs and TAs determine the testing option(s) and environment based on the number of students for each test and estimated time needed for completion. Testing students in classroom-sized groups is preferable to reduce test anxiety for the students and help the TA monitor the test. The test administration must be conducted in a secure environment. Follow your school’s Test Security and Building Plan to maintain a quiet environment, keep in mind that some students will finish before others. If students leave the testing room as soon as they finish, tell them the procedures for leaving so they don’t disrupt others and where to report after they leave. Before releasing students, collect and account for all testing materials provided to students. If students remain in the testing room until the end of the session, they may engage in quiet activities, such as reading a book, after they finish the test. Follow your school’s Test Security and Building Plan for students who need additional time to complete the test, if moving to a new location. EOC TAM, 5-8

16. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 16 Before Testing Checklist Attend all required training sessions, review the Test Administration Manual and Directions for Administration. Make sure you have your TIDE user name and password. Review your school’s Test Security and Building Plan to ensure that test materials are secure before, during, or after the test. Get the testing schedule and seating arrangement from the SC, including plan for students who need additional time (per IEP or 504 plan). Provide a positive test taking environment. Maintain confidentiality concerning secure assessment content at all times -- especially i mportant if you will be scribing or reading aloud. EOC TAM, 17

17. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 17 Before Testing Checklist (Cont.) Review the tools, supports and accommodations that apply to the EOC and their restrictions. Remove or cover any materials on walls or white boards in the testing location that could assist students with questions Ensure that all students will have a comfortable and adequate workspace. Verify workspaces are arranged according to the seating plan. Post a Testing—Do Not Disturb sign. Make sure that you have all the necessary assessment materials. If materials are needed, tell your SC right away. EOC TAM, 17

18. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 18 During Testing Ensure at least one trained TA is in the testing room at all times. Ensure the accuracy of student information on test booklets before distributing the pre-identified booklets to students. Confirm that calculators have allowed features. Do not allow any calculator or that is not approved or that has prohibited features. See ( EOC Calculator Policy). EOC Calculator Policy Provide all required tools, supports, and accommodations. Actively monitor students, once testing has begun, to ensure students are engaged with the assessment, work independently, and maintain security of test content. Account for ancillary materials distributed during the testing session. Provide breaks as permitted. Additional breaks may be provided based on students’ needs and TA judgment. Document and report any testing incidences or irregularities to your SC/DC. Test Irregularity Form - Individual (3/2 2016) Test Irregularity Form - Group (3/2/2016) (See Test Security section of this PPT.) Document and give your SC any information regarding absences and accommodations. EOC TAM, 17-18

19. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 19 During Testing (Cont.) You may answer student questions but never assist students with test items. No test items may be read to any student for any content area, unless as specified in the Guidelines on Tools, Supports, & Accommodations student IEP or 504 plan. Maintain a natural classroom atmosphere during the test administration. Before each test begins, encourage students to do their best If a student asks for help on a question say: I can’t help you with your test Always try your best. Read the question again Think about what the question is asking you to do Use your pencil to underline key words in your test question Follow the script exactly each time a test is administered. All directions that you need to read out loud are shown by the word “SAY” and are in boxes. Read the directions exactly as they are written, using a natural tone and manner. If the you do make a mistake in reading a direction, stop and say, “I made a mistake. Listen again.” Then re-read the directions. EOC TAM, 19

20. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 20 Reporting a Perceived Error on a Test 1. During the assessment, make note of the perceived error. Include: subject, grade, test booklet form, and test question number. 2. Instruct students to do their best and complete that section of the assessment. Do not attempt to provide a remedy. If needed, OSPI will provide a remedy for all students in the state. 3. Complete a Test Question Ambiguity form: Test AMBIGUITY FormTest AMBIGUITY Form Deliver the completed form to your school and/or district test coordinator with your secure test materials. The District Test Coordinator will alert OSPI. Do not copy the problem, share with colleagues, or transmit this information through any device with cellular, messaging, or wireless capabilities (e.g., cell phones, pagers, iPods, Tablets, other web- enabled devices, photo technology). EOC TAM, 15

21. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 21 After Testing Collect and account for test materials (e.g., booklets, accommodated forms, and ancillary material) before excusing students from the testing location. Immediately report any missing materials according to the school’s Test Security and Building Plan. Notation of missing materials must be included on the Test Security Assurance Form. Return all used and unused test booklets, accommodated forms and ancillary materials to the SC immediately after each testing session is completed. Ancillary materials provided during the testing session are considered secure. Return all Rosters to the SC. Complete a Test Security Assurance Form. The completed form must include an explanation of boxes checked “no” and notation of any missing materials. Sign and submit the report, along with your secure testing materials, to your SC, as required by OSPI. Retain a copy for your records. EOC TAM, 18

22. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 22 Final Processing Steps for Test Administrators Only a trained Test Administrator may monitor students and handle secure test materials. Collect and account for all student test booklets, scratch/graph paper, calculators, and glossaries. o If students have completed testing, clear all calculators before they exit the testing room. If students need more time, keep glossaries, scratch/graph paper, and calculators with the student test booklets inside the front cover. Do not clear calculators for students needing more time until they have completed testing Students who need more time may remain in the same testing room or move to another location to finish the assessment. o For students remaining in the same room, redistribute testing materials -- students should continue with the assessment. o For students who move, go to the new location, redistribute test materials and have students continue with the test. When testing is completed, promptly return all materials to your SC according to your school’s Test Security and Building Plan. EOC TAM, 25

23. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 23 TEST SECURITY

24. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 24 Provide a Secure Environment Before and During Testing Instructional materials removed or covered Instructional materials must be removed or covered, including information that might assist students in answering questions such as maps, formulas, and definitions. Student seating Seat students so they cannot see each other’s work, or provide tabletop partitions. Signage Place a “TESTING—DO NOT DISTURB” sign on the door and/or hallways Quiet environment Provide a quiet environment. No talking or other distractions that could compromise testing. Student supervision Actively supervise students. Students may not have access to cell phones, iPods, cameras, electronic translators, or similar equipment. Access to allowable resources only Students may only access and use resources that are permitted for each specific test or portion of a test. Access to Assessments Only students who are testing may view items. Students who are not testing or unauthorized adults must not be in the room during testing. TAs may have limited exposure to PT items in the course of giving the assessments. TAs and other staff may not review or analyze any items. Do not create answer keys No form or type of answer key may be developed for test items. Secure browser, only Only use student interface and secure browser to administer SBA. EOC TAM, 6-8

25. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 25 Ensuring Test Security All test items and materials are secure and must be handled appropriately. Any difference or irregularity in test administration must be reported as a test incident to ensure the validity of the assessment results. State assessments must be administered by trained staff members under the general supervision of the school assessment coordinator. Volunteers may not administer or assist in the administration of any state assessments, or assist with handling secure test material. Volunteers may assist in the supervision of students who need a break or have completed testing. All test content including, test booklets and accommodated forms are confidential and must not be reviewed except as necessary for test administration. EOC TAM, 5

26. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 26 Security Reminders The student test booklets are secure. Maintaining the security of all test materials is crucial to obtaining valid and reliable results. Test materials must be kept in a secure locked area, except during actual test administration. It is the responsibility of all individuals who administer the test to follow security procedures according to the approved Test Security and Building Plan and state policy. EOC TAM, 8

27. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 27 Test Security Incidents: Improprieties, Irregularities, and Breaches Type Definition Impropriety An unusual circumstance that has a low impact on the individual or group of students who are testing and has a low to no risk of potentially affecting student performance on the test, test security, or test validity. These circumstances can be corrected and contained at the local level. An impropriety is reported to the District Test Coordinator (DC) and School Test Coordinator (SC) immediately and entered into the appeals module of TIDE if required. Irregularity An unusual circumstance that impacts an individual or group of students who are testing and may potentially affect student performance on the test, test security, or test validity. These circumstances can be corrected at the local level. An irregularity must be reported to the DC and SC immediately and entered into the appeals module of TIDE for resolution (should an appeal be required). Breach An event that poses a threat to the validity of the test. Examples may include such situations as a release of secure materials or a security/system risk. These circumstances have external implications for the Consortium and may result in a Consortium decision to remove the test item(s) from the available secure bank. A breach incident must be reported to the DC and SC immediately and entered in TIDE for resolution (should an appeal be required). EOC TAM, 72

28. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 28 2015/ 2016 Security Reports, Training logs, and Irregularity Reports for Test Coordinators and Proctors DESCRIPTION of REPORTS Security Reports - Description Emergency Med Form Modified Test Schedule Non Standard Accommodation Form Security Assurance all School Staff Security Assurance DISTRICT Security Report School Test Irregularity Form - Individual (updated 3/2 2016) Test Irregularity Form - Group (updated 3/2/2016) Test Materials ALT Pickup Test Material Variance Form Test AMBIGUITY Form

29. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US For Assistance 29 When you have questions: Test Proctors: Contact your School Assessment Coordinator School Assessment Coordinator: Contacts the District Assessment Coordinator 7080 (Office) District Assessment Coordinator: Contacts OSPI. OSPI will refer calls from school staff to their District Assessment Coordinator.

30. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 30 THANK YOU! QUESTIONS?

31. SUCCESSFULLY PREPARING ALL STUDENTS FOR THEIR FUTURES 12033 SE 256 TH STREET, KENT, WA 98030 | WWW.KENT.K12.WA.US 31 ONLINE RESOURCES FOR END OF COURSE MATH AND BIOLOGY WCAP Portal Guidelines on Tools, Supports, and Accommodations Assessment Office Website:  Assessment Home Page Assessment Home Page  End of Course Assessments End of Course Assessments OSPI Math EOC Mathematics/EndofCourse.aspx