1. NES Portal - Tutorial http://www.portal.scot.nhs.uk

2. Tutorial Split into Two Sections Account Creation & Login Application Form Guide Trainee Application Form

3. Account Creation If you have not already registered you are required to create an account before you can login.

4. Account Creation Steps:  Click “Sign Up”  Complete the form You should tick “Dentistry” and “Other – Student”. Leave GDC Number field blank – do not click the verify button Note the password field format: 8 characters including one “special” character. It is case sensitive.  Click “Create Account” The system sends you and email You need to open this and click the link to verify the account  The account is now active and you can log in

5. Account Creation

6. ■ Postcode lookup software to pre-populate your address ■ Mobile Phone Number not mandatory ■ Password field – follow instructions and use the video help offered ■ If the system tells you its not happy with any of the data input it will be highlighted in Red

7. Account Login  Email address is your username and must be unique to you.  Do not use one that you cannot access after you leave Dental School  Password is 8 characters and case sensitive  Once these fields are entered the login button will enable

8. Account Login Once Logged in  You will see a Main Menu on the left hand side of the screen  One menu option will read “Recruitment Forms” There will be a Trainer and Trainee folder – you should be opening the Trainee folder! You will see a link to a number of application forms:  DVT – this is for dentally qualified applicants only  DFT– this is for dentally qualified applicants only  LDFT– this is for dentally qualified applicants only  (HTVT – this is for HT qualified applicants only) Choose which one(s) from the top 3 listed you wish to complete – note you must complete and submit a separate one for each application route you wish to undertake. Take note of deadline dates; they often are different.

9. Vocational Training Application Forms Application Form Guide

10. General Notes (Application Form) The system will automatically lock your account after approx. 20 minutes of inactivity. Each form is broken down into tabs; each tab has a “save” button. Each time to press save all data on all tabs are saved. Data is not lost if you navigate away from a tab without saving first. However - you must save before logging out. Submission of the form cannot take place until all mandatory fields have been completed.

11. General Notes (Continued) Each Tab has an icon letting you know how complete it is.  Green means all required data is entered and saved  Red means we are still needing some information on this tab. When you complete the missing data the tab will turn green – but you still need to save Any field that needs completing will have a red icon next to it Once all tabs are green the submit button will become enabled

12. Trainee Application Form (Guide) Steps:  Access The Application Form(s) you wish to complete.  Complete form(s) – feel free to save and come back later – you do not need to complete the form in one visit  Upload Supporting Documentation  Submit Form(s)

13. Trainee Application Form – Intro Tab (under construction) The form(s) will open with an introduction tab – this just gives you more guidance such as we are giving you here Note that although there is a different form for each application route, they are all more or less the same. However data must be seen to be application specific so you will need to complete some areas again if you are applying for more than one route

14. Trainee Application Form – Personal Details Tab  Much of this data you will have given us when creating your account – this is just an opportunity to review it and change if required

15. Trainee Application Form – Identity and Immigration Status Tab  Depending on your status, the system will alert you to how much of this tab you need to complete

16. Trainee Application Form – Disability Tab  An optional Tab. Please complete if required

17. Trainee Application Form – Statement Tab (for LDFT and DFT routes only)  This tab will only be enabled and therefore only needs completed if you are applying for LDFT or DFT

18. Trainee Application Form – References Tab (for LDFT and DFT routes only)  This tab will only be enabled and therefore only needs completed if you are applying for LDFT or DFT  You need to add 3 references

19. Trainee Application Form – Supporting Docs Tab  Either click the Browse button to choose the file or if using Firefox, Opera or Chrome you can drag and drop the file into the top panel  Note this screenshot is from Trainer Application – Trainees require 11 docs to be uploaded.

20. Trainee Application Form – Declaration Tab (under construction) You will be asked to complete this tab before submission One question will ask you if you are happy to complete the Equal Opps form or not; if so it will be enabled for you and you will need to complete it before the form can be submitted

21. Trainee Application Form – Equal Opps Tab (under construction) You have a chance to complete this tab if you wish; if you declare you are happy to do so on the Declaration Tab it will be enabled and you will need to complete it before the form can be submitted

22. Technical Support If you have any technical queries regarding the application form, please email portal@nes.scot.nhs.ukportal@nes.scot.nhs.uk If you have any other issue or require help please email dental.recruitment@nes.scot.nhs.uk dental.recruitment@nes.scot.nhs.uk