1. University of Wyoming Financial Reporting Initiative Update April 2016

2. DRAFT UNIVERSITY OF WYOMING Agenda 2 Phase 1 Findings: Key Themes and Observations Phase 2 Update Phase 3 Workstreams ERP and BI/Analytics RFP Status Update Updated Implementation Timeline

3. DRAFT UNIVERSITY OF WYOMING Phase 1 Findings: Key Themes and Observations 3 During Phase 1, Huron and the UW identified 6 key themes and observations which create challenges regarding reporting capabilities and contribute to the proliferation of “shadow” systems. Theme 1: Timing of data reporting Theme 1: Timing of data reporting Theme 2: Data detail level Theme 2: Data detail level Theme 3: Data aggregation / roll- up issues Theme 3: Data aggregation / roll- up issues Theme 4: Technology system integration(s) Theme 4: Technology system integration(s) Theme 5: Data access and governance Theme 5: Data access and governance Theme 6: Training and business process variability Theme 6: Training and business process variability Real-time financial data is unavailable or difficult to access; departments are only able to review their respective financial data once a month when PISTOL reports are posted. Current transaction level details maintained within PISTOL are insufficient; departments would like to track their expense and revenue detail at a more granular level. The current structure and organization of University data does not allow for “roll up” reporting at the department, school, or division level. Current Enterprise systems maintained at the University are not integrated in a way that provides individuals the ability to report comprehensive information from all available resources. Access to real-time financial data is restricted, with only select individuals across campus receiving permission to view and query financial data; it is also unclear how to gain access. Very minimal, if any, training is provided on the various technological systems across campus (e.g. PISTOL, HRMS, BANNER, etc.)

4. DRAFT UNIVERSITY OF WYOMING Phase 2 Scope 4 Workstream 1: Technology Evaluation and Implementation Costing o Synthesize trends, institutional priorities, and systems into a comprehensive vision for new systems infrastructure and roadmap for implementation o Assist campus leadership with the development of estimated resource requirements and related budget ranges for presentation o Develop a high-level post-Phase 2 work plan and implementation timeline, and establish a governance and project management structure Workstream 2: Business Process Cataloging and Mapping o Develop straw-man inventory of processes through Huron’s experience and interviews already conducted o Identify processes that are unique to the University’s business environment and develop detailed process maps o Identify constraints to current processes and their attendant causes (e.g., State statute, University policy, School policy, existing practice, historical happenstance) Workstream 3: Organization and Data Governance o Assess existing data standards and data governance structures o Evaluate alternative organizational structures and governance responsibilities, and develop a future-state data governance model o Develop group charter and utilize the catalog of business processes to inform group strategy The three workstreams that comprised Phase 2 of this initiative are described below.

5. DRAFT UNIVERSITY OF WYOMING Phase 2 Timeline The phase 2 initiative began in November with a focus on a technology assessment, business process cataloging and mapping, and data governance. 5 Project Work Stream Week of: 11/211/911/1611/2311/3012/712/1412/2112/28 JanuaryFebruary March Workstream 1: Technology Assessment Option Development and Selection Initial Requirements Gathering and Documentation Initial Cost Estimation and System Decision Hierarchy Cost Refinement Workstream 2: Business Process Catalog and Mapping Interviews with Key Stakeholders Catalog Business Processes Unique Business Process Mapping Workstream 3: Data and Systems Governance Assess Existing Organizational and Governance Structures Evaluate Alternatives Future State Model Building Capacity and Transitioning

6. DRAFT UNIVERSITY OF WYOMING Phase 3 Workstreams Timeline The timelines for the four workstreams that comprise phase 3 are described below: 6 Project Work Stream Week of: JanuaryFebruaryMarch AprilMayJuneJuly Workstream 1: System Selection & RFP Assistance Workstream 2: Chart of Accounts Redesign Workstream 3: Project Planning & Reporting Strategy Workstream 4: Shared Services Visioning

7. DRAFT UNIVERSITY OF WYOMING Phase 3 Workstreams Huron has begun work on the following four workstreams in anticipation of the technology solution implementations scheduled to begin early July. 7 Workstream 1: System Selection RFP Assistance (February 2016 - May 2016) o Assist the University in aggregating RFP information and developing the tools required to select both ERP and BI/Analytics solution providers. Huron will assist in facilitating the selection process, but will no participate in actual vendor selection. o ERP RFPs are due on 3/29; BI/Analytics RFPs are due 4/14 Workstream 2: Chart of Accounts Redesign (March 2016 - July 2016) o Meet with key stakeholders to further understand pain points regarding the University’s current CoA o Develop requirements based on operational reporting requirements) o Assist the University in developing a new Chart of Accounts to be utilized within the new ERP solutions Workstream 3: Project Planning and Reporting Strategy (March 2016 – July 2016) o Develop a detailed implementation project plan o Create a BI/Analytics reporting strategy Workstream 4: Shared Services Visioning (March 2016 – June 2016) o Identify key pain points regarding service delivery and develop potential new service delivery models to utilize within the new technology environment

8. DRAFT UNIVERSITY OF WYOMING ERP and BI/Analytics RFP Status Update 8 All participating vendors seem to meet the high-level requirements for the University based on the high-level demonstrations conducted in February, and initial feedback provided by UW staff indicated that each vendor had strengths and weaknesses to be explored in greater detail o Detailed demonstrations scheduled for the week of April 25 th will clarify any specific gaps that may exist A selection committee has been established which represents a broad cross section of the University o The selection committee will begin to evaluate ERP vendor responses in mid-April and BI/Analytics vendor responses late-April In addition to functionality, vendors will be evaluated on a variety of selection criteria: software functionality, reporting and analytic capability, software architecture and supporting tools, bidder strategic direction, user experience, total cost of ownership, training options, implementation partnership approach, support and commitment for and to the University of Wyoming, and ability to support a flexible licensing model The current process is on schedule for final selections to be made by the end of May The University of Wyoming has issued two RFPs to ensure that the operational and financial reporting needs and requirements are met; the University is currently on track with the established RFP timeline. TaskERP DateBI/Analytics Date RFP DevelopmentFebruaryFebruary – Early-March RFP ResponsesDue 3/29Due 4/14 DemonstrationsWeek of 4/25Week of 5/16 Vendor Selection Week of 5/23

9. DRAFT UNIVERSITY OF WYOMING Tentative Technology Implementation Timeline 9 Project Work Stream 36 Month FY16FY17 FY18FY19 Technology Assessment Software Selection Chart of Accounts & Planning Reporting and Business Intelligence Financials Human Capital Management Budgeting Grants Performance Improvement Projects System Go-Live Date Note: *Performance Improvement projects include Budget Redesign, Resource Optimization, and Shared Services Initiatives