Copyright © 2014 by The University of Kansas Capturing What People Say: Tips for Recording a Meeting.

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Presentation transcript:

Copyright © 2014 by The University of Kansas Capturing What People Say: Tips for Recording a Meeting.

Copyright © 2014 by The University of Kansas Why record the meeting? Let people know they've been heard. Provide a historical record. Provide information to people who were not there. Help keep everyone on track.

Copyright © 2014 by The University of Kansas Recording options: Not record the meeting. Written notes or minutes. Tape -- audio or video. Record key points visibly.

Copyright © 2014 by The University of Kansas When should you record a meeting: When is recording less necessary? Conditions favoring written notes Conditions favoring taping Conditions favoring visible recording Advantages of visible recording: People are less likely to repeat themselves Provides a visible running record. Helps with brainstorming.

Copyright © 2014 by The University of Kansas Finding the best person for the job: Experience recording. Knowledge of group affairs. Clear handwriting. The ability to work with the facilitator.

Copyright © 2014 by The University of Kansas The facilitator can be the recorder if: The material is simple. The discussion is slow. No skilled recorder is available.

Copyright © 2014 by The University of Kansas How do you record meetings? Have the proper tools. Work effectively with the group. Deciding what to record. Recording most effectively.

Copyright © 2014 by The University of Kansas Follow up: What do you do with what you have recorded?