Publications Coordinators – Create and Verify a Publication

2  Search for a Publication  Create a Publication  Select a Publication Category  Edit a Title  Add Bibliographic Details  Add Research Codes  Attach a Publication Document (PDF, URL, etc)  Add Authors  Assign an Owing Department  Verify a Publication Contents

3 Search for a Publication Before Creating Enter the title of the publication,. Use the % wildcard character to broaden the search Limit the search by year Other options to limit search

4 Create a Publication If your search returns no results, click on the ‘Create Publication’ Button

5 Select a Publication Category Select a category for your publication Refer to the Publications Classifications Guidelines for more information on Publication Categories Publications Classifications Guidelines

6 Edit a Title You can edit the title at any time before verifying

7 Edit a Title (Cont) Complete or alter title details.

8 Add Bibliographic Details – In this case, ISBN Number, Edition and Publisher Enter all relevant bibliographic details Contact the Research Office if the Publisher does not appearResearch Office

9 Add Research Codes Add in the Research Codes Click for more information on FOR & SEO CodesFORSEO At least one FOR and one SEO code must be entered

10 Attach Publication Attach a pdf version of the publication or link to an external website

11 Attach Publication (Cont) Insert a brief description of what is being attached Select the attachment option Locate the file on your computer or server See Publication FAQ’s for more information on attachments

12 Add Authors Enter all the authors listed on the paper You need to identify whether an author is from UoM or external

13 Adding a University of Melbourne Author Ensure you assign the correct department for each UoM author

14 Adding an External Author Add external author details as shown Link to an employee record if the author commenced at UoM after the publication date

15 Save the Publication Save the publication by clicking on the save button You can save the publication at any time

16 Assign an Owning Department Assign an owning department Choose your department as the owning department

17 Submit the Publication Click on the Verify button Click on the Submit button to send the publication to your Publications Coordinator

18  Contact the Research Office  Tel:  Further Help