Subawards Transitioning to Ariba Update Aron Knapp Associate Director, Systems and Operations Office of Sponsored Programs

Where are we one month since go- live (11/10)! Subrecipient Enablement PAS PO Transitioning New POs and MODs Learning and outreach

Subrecipient Enablement Progress and challenges 129 enabled as of 12/09/2014 ◦ out of >700 (will send list) Large volume subs outreach: ◦ 7 of the large volume subs are enabled Other outreach ◦ Resending invites from Ariba (TRRs) ◦ Send (no ‘S’) updated contact info

PAS PO Transitioning Progress and challenges 108 active PO’s transitioned as of 12/10 ◦ Out of approx. 800 (will send list) Active list of transitioning POs changes nightly. Tracking department opt-ins is proving to be difficult. Luckily, the remedy is not: ◦ Accept the OSP draft, update as necessary and submit back to OSP for approval ◦ Iterating quickly through edge cases

New POs and Mods Progress and challenges New POs are being logged and beginning to be assigned into existing workloads Mods on Active BPOs – easy! ◦ If an active BPO is in place, the modification process is simple:  click ‘change’, enter updated scope, dates, amounts, etc.,  Attach supporting documents  Submit to OSP for execution

Additional Resources 2 Project Assistants join us Monday. ◦ Accelerate PO transitioning and Subrecipient Enablement ◦ Take over troubleshooting once ready Learning, Comms and Outreach Specialist, Mara, onboarded 11/17

Learning and Outreach 4-tiered communication and training plan in development 1.Web updates 2.Training on processes unique to subaward management, for example: ◦ Foreign/Domestic specific sessions ◦ Process Flow(s) & Astra roles ◦ Step by step instructions & compliance implications ◦ Q&A 3.Continued MRAM communications 4.Updated subaward management courses (including subrecipient monitoring), and eLearning

Learning and Outreach Ariba/Subawards working group working weekly through downstream processes: ◦ Advances ◦ Invoicing exceptions ◦ Rejecting Invoices Informing web and training content

Questions? (no ‘s’)