Florida International University HR Liaisons Meeting June 18, 2009

AGENDA 4/10 Summer Schedule Reminder Performance Excellence Process Updates & Announcements

4/10 Summer Schedule Reminder

4/10 SUMMER SCHEDULE Effective Dates: June 19, July 31, 2009 Hours of Operation: 8:00 a.m. - 6:30 p.m. Department heads are responsible for maintaining coverage in their respective areas during core operating hours.

4/10 SUMMER SCHEDULE

 Non-exempt employees will continue to report their “in and out” times on a daily basis. Any leave reported must complete the 10-hour-day summer schedule  Exempt employees will report leave used in accordance with the 10-hour-day summer schedule – Vacation, sick or comp day – report 10 hour  July 4 th Holiday – reflected in Timesaver on July 31, 2009

4/10 SUMMER SCHEDULE Exempt Employees  Exempt employees will reflect 8 hours daily in Timesaver  Employees will report 10 hours of leave for each day off and the system will adjust accordingly to reflect their total standard hours

EXCEPTIONS TO 4/10 SUMMER SCHEDULE  Approval required by Dean or Vice President in collaboration with the Vice President of Human Resources  Hourly employees will report time worked; Monday through Friday  Vacation or Sick days will be reported in 8-hour increments  July 4th holiday – reflected in Timesaver on July 3rd, 2009  Employees WILL NOT have a holiday pay code “34” populated for July 31st, 2009

4/10 SUMMER SCHEDULE Timesaver Schedule  Employees must approve their time/leave entries by 5:00 P.M. on the Wednesday of Payroll Closing week  Time Approvers must sign-off by 2:00 P.M. on the Thursday of Payroll Closing week

4/10 SUMMER SCHEDULE QUESTIONS?

Performance Excellence Process (PEP)

PERFORMANCE EXCELLENCE PROCESS Updates New PEP Policy approved by BOT on June 12, 2009 New PEP Policy New tool applies to non-bargaining Administrative & Staff employees ONLY Performance Assessments are due in DHR by end of August 2009 PEP Website Process at a glance Performance Assessment and Planning document PEP “Readiness” Training Employee & Manager Toolkits Frequently Asked Questions

PERFORMANCE EXCELLENCE PROCESS QUESTIONS?

Updates & Announcements

UPDATES & ANNOUNCEMENTS Moving & Relocation Temporary and Student Employment Services -Ana Jimenez -Daniel Tapia Office of EOP -Bennie’s Retirement Party -New EOP Director

UPDATES & ANNOUNCEMENTS QUESTIONS?