BOSS™ Delivery Model 3/25/15 Leah Reid Education Services RootWorks.com

Learning Objectives Today we will: Review BOSS Delivery System methods Learn the technology and tools Identify the firm and client roles within the BOSS workflow RootWorks.com

BOSSTM (Back Office Support System) BOSSTM is the RootWorks’ model for providing outsourced bookkeeping and accounting services to clients. To ensure that client work is done efficiently, the technology we use for each client is standardized as much as possible. RootWorks.com

Two Core Principles #2 Offer an environment that drives client collaboration #1 Leverage a paperless workflow

BOSS Delivery System RootWorks.com

BOSS™ Daily Model Workflow Bill Pay Payroll Monthly Reconciliation Financial Statements

Bill Pay Technology Goal: Paperless Workflow Accomplished by using: Bill.com SmartVault Note: Both Bill.com and SmartVault integrate with QB Desktop and QBO

Bill.com & SmartVault Workflow Client Office: Secretary Scans Bills Uploads scanned document(s) to SV Inbox Accounting Firm: Bookkeeper Attaches scanned document to bill using SV add-in Selects ‘Pay Online’ –OR- Prints paper check Accounting Firm: Client Manager Reconciles bank rec Produces financials Bill.com Client Office: Secretary Scans Bills Uploads scanned document(s) to SV Inbox Accounting Firm: Bookkeeper Attaches scanned document, codes GL accounts to bill Bill paid by Bill.com per due date and method selected Manual or automatic ‘Sync’ Accounting Firm: Client Manager Reconciles bank account Produces financials RootWorks.com

Polling Question

BOSS™ Daily Model Workflow Bill Pay Payroll Monthly Reconciliation Financial Statements

Payroll Technology Goal: Increase firm efficiencies with batch processing Accomplished by using: Accounting CS Payroll

Payroll Workflow Client sends payroll hours Manual, import (TimeRack, remote payroll, Excel) Payroll processor prints payroll checks* Direct deposit (InterceptEFT), paycard WebEE: checkstubs Payroll processor pays payroll taxes Federal: InterceptEFT State/Local: Per state requirements

Payroll Tax Form Processing Performed by Firm 941/940 Register as a reporting agent Electronically file W2 Sign up at SSA website Create file for upload on SSA website 1099 Sign up through IRS Fire System Create file for upload on IRS website

Payroll Journal Entry* Client Manager Mark option for payroll checks not to post to GL in ACS Enter payroll journal entry into QB/QBO as summary JE This is possible because employees are using direct deposit and paycards

BOSS™ Daily Model Workflow Bill Pay Payroll Monthly Reconciliation Financial Statements

Monthly Reconciliation Technology Goal: Provide client collaboration as needed and reduce time spent on reconciliation by client manager Accomplished by using: Hosted QB Desktop and QBO

Monthly Reconciliation Workflow Bill pay services: Process kicked off with paperless workflow Digital invoice linked to bill and coded by bookkeeper Monthly reconciliation time is reduced Client manager performs bank rec(s) Note: QBO Bank feeds download automatically Auto match and bank feed rules

Polling Question

BOSS™ Daily Model Workflow Bill Pay Payroll Monthly Reconciliation Financial Statements

Financial Statements Technology Goal: Provide clients with professional, high quality financials using efficient tools and paperless delivery Accomplished by using: Accounting CS FileCabinetCS NetClientCS Portals

Financial Statements Workflow Client Manager: Exports trial balance from QB Desktop/QBO Monthly/ Quarterly basis Import trial balance into ACS Print financial statements to FileCabinetCS Push financial statements to client portals from FileCabinetCS

Polling Question

Additional Questions? Email Coaching@rootworks.com Thank you! Additional Questions? Email Coaching@rootworks.com