1. FINANCIAL MANAGEMENT AUTOMATING FINANCE 24 AUGUST 2012 10:30 PRESENTED BY:Scott Watson Wing Financial Analyst swatson@capnhq.gov

2. Intuit PaymentNetwork Intuit PaymentNetwork Intuit PaymentNetwork Accounts are set up by a Wing Financial Analyst Accounts are set up by a Wing Financial Analyst https://ipn.intuit.com/ https://ipn.intuit.com/ https://ipn.intuit.com/ Created as an inexpensive way for small businesses to receive payments electronically Created as an inexpensive way for small businesses to receive payments electronically Provides payment links on QuickBooks Invoices Provides payment links on QuickBooks Invoices

3. Intuit PaymentNetwork Receiving Payments Receiving Payments Bank to Bank Transfers Bank to Bank Transfers $0.50 per transaction to receive payments $0.50 per transaction to receive payments Credit Cards Credit Cards 3.25% of the transaction amount 3.25% of the transaction amount E-commerce Buttons E-commerce Buttons Custom Web Payment Links Custom Web Payment Links

4. Intuit PaymentNetwork Bank Transfers to Wing Initial limits on bank transfers received Initial limits on bank transfers received $500.00 Daily Limit $500.00 Daily Limit $1000.00 Monthly Limit $1000.00 Monthly Limit Limits may be increased as needed Limits may be increased as needed Next step: $2,500 Daily Limit Next step: $2,500 Daily Limit Next step: $5,000 Monthly Limit Next step: $5,000 Monthly Limit

5. Intuit PaymentNetwork Intuit PaymentNetwork Process Intuit PaymentNetwork Process Wing creates and emails an invoice Wing creates and emails an invoice Once received, members click a payment link on the emailed invoice Once received, members click a payment link on the emailed invoice

6. Intuit PaymentNetwork Invoice recipients will then: Invoice recipients will then: Confirm or re-enter amount Confirm or re-enter amount Enter email address Enter email address Address used for payment confirmation only Address used for payment confirmation only Enter personal banking information Enter personal banking information Bank payments less than $5,000 are usually funded in 1-2 business days. Larger payments are usually funded within 3-5 business days Bank payments less than $5,000 are usually funded in 1-2 business days. Larger payments are usually funded within 3-5 business days Automatically records payments in QuickBooks

7. Intuit PaymentNetwork A member may choose: A member may choose: To set up their own personal account with Intuit To set up their own personal account with Intuit Allows for fast payment of subsequent invoices Allows for fast payment of subsequent invoices No personal financial data is kept by CAP No personal financial data is kept by CAP Bank Industry Data Encryption Bank Industry Data Encryption Same company used for tax filings Same company used for tax filings 240,000 merchants use Intuit’s credit card processing services 240,000 merchants use Intuit’s credit card processing services Processes over 116 million transactions per year Processes over 116 million transactions per year Make a one-time payment Make a one-time payment

8. Intuit PaymentNetwork Accepting Credit Cards: Accepting Credit Cards: Must be turned on through the PaymentNetwork Must be turned on through the PaymentNetwork Creates a “Payment Method” option Creates a “Payment Method” option Credit Card Credit Card Bank Account Bank Account

9. Intuit PaymentNetwork Transaction fees are 3.25% of the transaction amount Transaction fees are 3.25% of the transaction amount Funds are usually remitted to your bank within 3-5 business days Funds are usually remitted to your bank within 3-5 business days

10. Intuit PaymentNetwork E-commerce Buttons E-commerce Buttons Create multiple buttons Create multiple buttons Single button / Multiple amounts Single button / Multiple amounts On the Intuit PaymentNetwork On the Intuit PaymentNetwork Choose a color and tagline Choose a color and tagline The PaymentNetwork generates the HTML code that you copy to your website The PaymentNetwork generates the HTML code that you copy to your website Customizable Customizable Use your wing logo and create your own tagline Use your wing logo and create your own tagline

11. Intuit PaymentNetwork Custom Pay Link Custom Pay Link Wing website Wing website Wing Facebook page Wing Facebook page Email Message Email Message WingConference2012 WingConference2012 https://ipn.intuit.com/pay/XXWingConference2012 https://ipn.intuit.com/pay/XXWingConference2012 Customizable Customizable Use your wing logo and create your own tagline Use your wing logo and create your own tagline

12. Intuit PaymentNetwork Create Quick Response Codes (QR Codes) to enable payment from mobile devices Create Quick Response Codes (QR Codes) to enable payment from mobile devices

13. Intuit PaymentNetwork Buttons and Links Buttons and Links Requires: Requires: Amount Amount Email address Email address Banking Information Banking Information Personal account Personal account One-time payment One-time payment

14. Intuit PaymentNetwork Optional: Optional: Bank Account Holder Information: Bank Account Holder Information: Personal Comment Personal Comment

15. Intuit PaymentNetwork Requesting Payment from the Network website Requesting Payment from the Network website Sent through email Sent through email Create contacts in your PaymentNetwork Address Book Create contacts in your PaymentNetwork Address Book Deposit into any account Deposit into any account Enter amount Enter amount Customizable Subject or Message Customizable Subject or Message Set as recurring Set as recurring

16. Intuit PaymentNetwork Weekly Monthly Every two weeks Discount for using the PaymentNetwork

17. Intuit PaymentNetwork Multiple Checking Accounts Multiple Checking Accounts Invoices Originated from QuickBooks Invoices Originated from QuickBooks E-commerce Buttons E-commerce Buttons Pay Links Pay Links Funds are deposited into the account established as the “Primary” account at the time the payment is made Funds are deposited into the account established as the “Primary” account at the time the payment is made Payment Requests from the PaymentNetwork Payment Requests from the PaymentNetwork Funds are deposited into the account established as the “Primary” account at the time the request is made Funds are deposited into the account established as the “Primary” account at the time the request is made

18. Intuit PaymentNetwork History and Status History and Status View Recent/All Activity View Recent/All Activity View Payments View Payments View Requests View Requests Track Status Track Status

19. Intuit PaymentNetwork Download Payments - “Payments” Only Download Payments - “Payments” Only

20. Intuit PaymentNetwork

21. . SmartVault SmartVault Provides online secure storage for financial documents that are accessible remotely through a website Provides online secure storage for financial documents that are accessible remotely through a website PowerPoint available on Capmembers.com website PowerPoint available on Capmembers.com website Ipad App Ipad App Browse, Search, View and Upload Documents Browse, Search, View and Upload Documents

22. . Secure web-based solution to sign and store documents Secure web-based solution to sign and store documents Iphone App Iphone App Allow on-the-go approval Allow on-the-go approval

23. Wing Pilot Finance Report Location Location WMIRS WMIRS Reports Section > “Wing Pilot Finance Report” Reports Section > “Wing Pilot Finance Report” Hours Fuel A Mission B Mission C Missions Wings Regions Run reports for one day or up to one year

24. Wing Pilot Finance Report

25. Bill Members for proficiency fuel charges placed on Wing AVcards Bill Members for proficiency fuel charges placed on Wing AVcards

26. Wing Pilot Finance Report Convert to.csv (Excel) Convert to.csv (Excel) Change rates Change rates Add formula: “Sortie Hrs Flown” * “AC Rate” Add formula: “Sortie Hrs Flown” * “AC Rate” Calculate new totals Calculate new totals Rates increased by $2.00

27. Wing Pilot Finance Report & QuickBooks Run your “Wing Pilot Finance Report” Run your “Wing Pilot Finance Report” Hours Hours Fuel Fuel Convert reports to Excel to change rates if need Convert reports to Excel to change rates if need Bill for member flying time and fuel Bill for member flying time and fuel Weekly or bi-weekly Weekly or bi-weekly Reconcile monthly Reconcile monthly Unpaid bills are recorded in Accounts Receivable Unpaid bills are recorded in Accounts Receivable

28. AUTOMATING FINANCE Questions? Scott Watson Wing Financial Analyst swatson@capnhq.gov