1. Accounting Intelligence

2. Presenter Information
Mike Hunter, CPA
Managing Partner of APTUS Business Services, LLC
Over 20 years of experience providing tax, accounting, and business consulting to small businesses and individuals
Member of the American Institute of CPA’s, Michigan Association of CPA’s, Ohio Society of CPA, and Society for Financial Professionals

3. Have you ever used this?

4. Technology & Accounting
Most accounting platforms today are internet based
All the banks today have online access
All credit cards companies today have online access
Any bill you have can now be paid electronically
Invoices are now sent by many businesses electronically and they receive payment electronically

5. Transaction Automation
We now have the capability to upload hundreds if not thousands of transactions data into our accounting system in seconds
You no longer have to enter transactions entirely manually into the accounting software
Accounting systems and applications today have built in artificial intelligence

6. Banking Today
Most banks are capable of connecting your account(s) directly to the accounting software i.e. QuickBooks
In QuickBooks, the transactions are downloaded into a holding screen where you can review the transactions and either match them with information already entered in software or add the transaction
Allows for easier reconciling of your monthly accounting

7. Invoicing & Accounts Receivable
The quicker you send invoices, the faster you get paid
Accounting software can send invoice electronically and in an option for automatically sending
Send reminders and statements electronically

8. Invoicing & Accounts Receivable
Tracking invoices and collection of customer balances
Prepare estimates and send electronically
Calculating and managing sales tax properly

9. Bills & Accounts Payable
Enter bills into accounting software with due dates and payment information
Knowing when bills are due at a click of a button can help manage your business cash flow
Making payments electronically to save time and cost
Us of an electronic bill payment software allows for a more automated process and control

10. API Application programming interface
In computer programming, an application programming interface is a set of subroutine definitions, communication protocols, and tools for building software
Accounting software today are using thousands of APIs

11. API Software Integration
There are third party programs that can be integrated with accounting software to transfer information timely and accurately
Example: a CRM that specializes in your Industry, project management, and bill payment
QuickBooks online has several “Apps”

12. Expense Capture and Billing
Capture receipts electronically and in many cases have the information automatically fill in the details right into the accounting software
Link certain expenses to a client or customer accounts to allow for easier invoicing of these reimbursable expenses
Employees can complete expense reports and be reimbursed electronically

13. Mileage Tracking
Mileage can be automatically tracked with GPS location
Mobile apps like Expensify and MileIQ have these features
Information is tracked continuously and then reports can be generated to record the information or submit for reimbursement

14. Payroll Processing
Capabilities to integrate payroll with accounting software
Track time and reimbursed expenses
Run your payroll with the click of a button and have all your payroll and taxes paid electronically

15. Real Time Accounting
With a regular rhythm of transactions being recorded in the accounting software, accounting today can be done in real time
Allows for greater transparency and accuracy of a businesses financial information
Better management cash flow

16. Reporting Dashboard view of financial reporting
Customize reports, invoices, bills and software to fit your needs to how you want to run your business
Build reports that produce your KPIs (key performance indicators)

17. Tax Planning and Reporting
Now with accurate financial information you can better plan for taxes
Some software will even help you with estimating your taxes
Accounting software can be set up to import information into tax software

18. Thank You!
Questions?