1 « Luxembourg, 18 April 2007 « Virtual Library of Official Statistics « Dissemination Working Group

2 Virtual Library of Official Statistics « Summary  Presentation  Phases of development  Future developments  Conclusions « «

3 Virtual Library of Official Statistics « The Virtual Library of Official Statistics offers two main facilities:  Virtual Archive – allows the access to publications issued by the National Statistical Institute (INE) between 1864 and  Bibliographic Catalogue – provides the identification of all statistical publications existing in INE although published by national and international institutions and by foreign organisations. « «

4 Virtual Library of Official Statistics « INE Website: « « Step 1: Entry to Virtual Library Direct link to Virtual Library :

5 Virtual Library of Official Statistics « Entry to Digital Archive « « Entry to Bibliographic Catalogue Step 2: Digital Archive

6 Virtual Library of Official Statistics « Theme (9) « « Sub-theme (30) Title Digital Archive Step 3:

7 Virtual Library of Official Statistics « Period / Year « « Volume Search Digital Archive Step 4:

8 Virtual Library of Official Statistics « If necessary, download and install a plug-in Sun JVM to visualize images in TIFF format. After the installation, choose the option “grant always” « « Digital Archive Step 5:

9 Virtual Library of Official Statistics « « « View tables from index Download selected images Digital Archive Step 6:

10 Virtual Library of Official Statistics « « « Viewer functionalities View entire book Digital Archive Step 7:

11 Virtual Library of Official Statistics « Another way to access Search facilities to publication titles and statistical tables « « Insert keyword Digital Archive

12 Virtual Library of Official Statistics « « « Results for the keyword entry Digital Archive

13 Virtual Library of Official Statistics « « « Bibliographic Catalogue Choose: All Author Title Search Access to the publication identification in the Bibliographic Catalogue

14 Virtual Library of Official Statistics « « « Results Bibliographic Catalogue

15 Virtual Library of Official Statistics « « « Digital Library - Development structure (3 phases):  Cataloguing  Digitalization  Interface Web It took two and a half year to complete the whole project. Total amount spent: €; 75% financed by the EU. Internal resources: 1 senior manager + 3 librarians. External resources: specialised outsourcing companies.

16 Virtual Library of Official Statistics « « « Around publications: monographs and nearly periodicals; publications in Portuguese language. The INE’s documentary assets includes: own editions and editions from delegated bodies, international organizations and other statistical institutes. To compose the Bibliographic Catalogue we bought the Winlib, a software solution for biblioteconomy. Cataloguing phase

17 Virtual Library of Official Statistics « « «  Identification and cataloguing of the whole documentary assets.  Indexation and linkage between tables in publications and respective images. Work accomplished by internal work group and specialised outsourcing. Cataloguing phase

18 Virtual Library of Official Statistics « Digitalization phase Portuguese works – INE’s own editions and delegated bodies’ editions (National Statistical System universe) from 1864 to 2000, meaning 1,5 million pages. Composition of images database – SQL Sever. 1 image – 1 file; the publication was reproduced in full (the blank pages were also included). TIFF format (Tagged Image File Format). Work carried out by external companies. « «

19 Virtual Library of Official Statistics « Interface Web phase development  Develop the Interface web to access the image database and the index associated.  Develop a customized viewer with specific functionalities to visualise the TIFF files. « «

20 Virtual Library of Official Statistics « Interface Web phase development The solution included the software MODUSArquivo WEB, composed by 3 components:  Capture chain/Indexation associated to a Scanner – allowing the digitalization and indexation of documents.  Archive server – information storage.  Customer – Interface component with the final user – browser Web. Work carried out by external companies « «

21 Virtual Library of Official Statistics « « « Technology infrastructure

22 Virtual Library of Official Statistics « « « Main Results  On-line access to nearly 1,5 million pages of statistical information published between 1864 and 2000, in Portuguese language.  Visitors at physical libraries: 90% are students; Before the implementing of the virtual library, the access to statistical data was solely available at INE Central Archives. After the launch of the on-line library there was a reduction of more than 50% of visitors.

23 Virtual Library of Official Statistics « Future improvements  Linkage to the INE’s new Portal (in progress); conclusion of the works planned for the end of 2nd Quarter  Search for unified solutions of archive, aiming the integration of both components (Catalogue and Archive) and also the integration of publications placed on the website in PDF format (since 2000).  The next goal is to have a single Virtual Library so that the user will find and visualize the whole statistical information – former and updated publications – in a sole environment.  Normalisation of the information tree structure.  Insertion of new search tools. « «

24 Virtual Library of Official Statistics « Conclusions  For the statistical institutes is a major importance the development of digital archive solutions in order to preserve documents from time deterioration.  It also important to take advantages of the search facilities and generalized access that new technologies offer.  The experience obtained, within the scope of this project, will enable the INE to share its know-how with other statistical institutes.  The co-operation in this domain, between the national statistical institutes and the Eurostat, is crucial in order to find the best solutions for the final user. « «

25 Virtual Library of Official Statistics « Thank you for your attention « «