GSG Grants Workshop February 3, 2016

GSG Grants Workshop 2 GSG grants fund graduate students’ research and professional development Graduate students in all disciplines may apply Eligibility Requirements: – Graduate Student Activity Fee – Department’s GSG Senator: 75% attendance at GSG Senate Meetings

GSG Grants Workshop 3 GSG funds up to $850 per cycle Spring Application Cycle – Deadline is February 12 th at 4pm – Includes the summer session Fall Application Cycle – Deadline will be in early October 2016 Reimbursement of expenses incurred during previous application cycle

GSG Grants Workshop 4 Travel to Present – Expenses to travel to and present at a conference or professional meeting – Only one individual funded per presentation Degree Related – Professional development or networking opportunity – Research supplies (including undergraduates) – Travel expenses to a conference if not presenting

GSG Grants Workshop 5 The application includes: Abstract: 2 typed pages, double-spaced, 12 pt Times New Roman font, 1” margins Itemized Budget Budget Explanation Submit a single pdf that includes your abstract, budget, and budget explanation

GSG Grants Workshop 6 FOLLOW INSTRUCTIONS CAREFULLY! – Deductions are strictly applied – Late submissions are not accepted Essay-based rather than merit-based format – Clarity, sentence structure, and spelling Follow the examples on the GSG’s website

GSG Grants Workshop 7 Copy of itemized budget example available on GSG Grants website:

GSG Grants Workshop 8 Seek assistance from: – Your advisor or graduate coordinator – Other graduate students in your department – The Writing Center at 402 Neville Hall Website: Tel: (207) Paige Mitchell works with international students – GSG Grants Officer

9 Applications are anonymously reviewed Interdisciplinary panel of graduate students – Write to an educated general audience unfamiliar with the merits of your work – Eliminate jargon and technical or colloquial language  Personal and University benefits Grants awarded at 100%, 75%, and 50% of the amounts requested – Consider alternative sources of funding (required!)

GSG Grants Workshop 10 Awardees must submit all original receipts with a typed, dated, and signed report by deadline specified in the application Proof of presentation required for travel-to- present category – Conference itinerary or web listing – Submit proof of presentation and original receipts as soon as possible after the conference

GSG Grants Workshop 11 Funds can only be used for specific items approved in the application budget – Small changes may be approved by the Grants Officer Misused or unused GSG funds must be returned to the grants officer with: – Letter of explanation – Check payable to: Graduate Student Government

GSG Grants Workshop 12 GSG will award up to $600 per year to clubs and organizations that promote graduate students’ professional development. – Guest speakers in relevant field – Networking opportunities GSG does not fund social events. – Beer and pizza parties – Bowling night

GSG Grants Workshop 13 Clubs seeking recognition submit an application to the GSG Senate for approval. – Briefly describe the purpose of the club and its role in the academic community – Include a copy of the budget with an explanation of events/expenses to be covered by GSG funds – Names of GSG Senator, Executive Committee, Contact Person, and Club members – More information included on the website. Stay tuned for a Senate Vote on new and more concrete instructions for Club/Organization Grant applications. Clubs must apply for funding each year

Clubs and Organizations Clubs that receive funding must submit an annual report that includes: – Names of Executive Committee and GSG senator – Outline of the activities conducted – List of expenses with original receipts – Stay tuned for a Senate vote on new and more concrete expense report guidelines Clubs and organizations receiving GSG funding must have their own club-specific bank accounts!

GSG Grants Workshop 15 If alcohol is in the budget, clubs must submit a typed statement detailing the steps taken to ensure responsible and safe behavior. Funds are not dispersed until the department’s GSG senator confirms that the club meets the GSG mission to facilitate and encourage educational, professional, and research activities of graduate students.

– AcroYoga Club – Chemical Engineering Graduate Student Club – Clinical Psychology Diversity Committee – Communication and Journalism Graduate Student Association – English Graduate Students’ Association – Forestry Graduate Student Club – Graduate Business Association – Graduate Earth Sciences Club – Graduate Society of Women Engineers – Institute of Electrical and Electronics Engineers – Intermedia Student Association – History Graduate Student Association – Marine Science Club – Marine Science Professional Development Club – National Association of Women MBA’s – National Society of Black Engineers – Student Development Association – Student Organization for Society and Natural Resources – UMaine Fish Club – UMaine Food Systems Alliance – UMaine Women in Academia GSG Grants Workshop 16

GSG Grants Workshop 17 Graduate Student Government Attn: Grants Officer University of Maine 5755 Stodder Hall Orono, Maine, Website: