1. Campus Activities & Programs
Please contact the business office about all matters through this only moving forward:
Catering Orders
Student Travel Changes
SGA Allocations

2. Student Club Catering Orders
All registered student groups must place catering orders through the business office located in CAP (EUC 256).
front desk staff can assist you as well.
All orders must be placed 4 weeks prior to the event
All payment for orders must be identified prior to placement
Cash
Student Account
SGA Allocations
Payment must be received 7 days before event to avoid cancellations.

3. Student Club Catering Orders
How to place the order…..
In Person - Can come into the CAP office and an office assistant will help place the order
Use the Google Form - The link can be ed to you and will be available on the weekly shout outs.
Orders can be ed to
To access the menu groups can go thru the UNCG Catering Page
Please do not create a separate account it will be canceled.
AGAIN all student groups must place orders through the CAP office.

4. Student Travel
The University Travel office has added some new stipulations to Travel in regards to non-employee travel.
Travel must fall into one of 2 categories
Business related
School related.
In order to be deemed business related the following information is needed:
The student travel is to enhance the visibility of University programs to its peers, and future or current customers;
The student deposited funds to UNCG to pay the total cost of the trip; or
The student travel is for the purpose of other similar activities that relate to services supported by the university (detail description required).

5. Student Travel (cont’d)
Due to this new regulation all travel must be pre-approved by the Travel office before it occurs.
If a student group is traveling they must meet with their CAP office event consultant at least 6-8 weeks before the travel is to occur.
Your Event Consultant in the CAP office are as follows (Please make note of your person)
Greek Letters
Curtis
Club Sports
Erik
A-D
Kim
E-F
Candice G
Vinny
H-O
Meredith
P, Greek Councils, FSA
Antoinette
Q-Z
Jeff

6. Student travel (cont’d)
Meeting with your event consultant allows them to assist you in the completion of the TRV-S form.
This form must be submitted and approved before any other steps can be taken.
How this change will affect you
If you are seeking SGA allocations the determination of this form will let your group know if they are eligible to apply for allocations.
Business related - eligible
School related - ineligible
If the travel is determined to be school related the funds will be sent through the financial aid office and issued as a scholarship.
This scholarship (reimbursement) will be considered taxable for income tax purposes.

7. Student Travel (Cont’d)
Once the TRV-S Form has been approved the group can continue on as before in regards to the travel.
Complete travel waivers with the CAP office event consultant
Complete the TRV-1 form for reimbursement if needed
Remember to keep all receipts for reimbursements. (must be legible and original)
Please include a flyer about your conference event to confirm dates and place the travel occurred.
Gas and mileage are 2 different reimbursements, if you supply a gas receipt you will be reimbursed for the gas purchased and not mileage
In regards to SGA allocations
Once TRV-S form approved you can submit your application to the SGA finance committee for travel allocation approval.

8. SGA Allocations
The allocation process has changed significantly this year.
The new structure will be comprised of five categories:
New Group Funding Grant,
General Funding Budget requests,
Group Travel Requests,
Special Funding Requests,

9. SGA Allocations cont’d
New Group funding
$150 to cover startup expenses
These funds will be transferred into a CAP office student account for your groups use
You are considered a new group if :
you are registered and approved
you have been active for less than a year.
For groups that have been inactive and are reforming you are considered a new group if:
You have been inactive for more than a year.
There is an application on Google forms that will be found on the SGA website for your group to apply

10. SGA Allocations cont’d
General funding requests ( Biggest change to the process)
ONLY two funding periods which will occur at the start of each semester
No fall Special or Spring Special periods
Groups must submit a budget request with written justification
They should take into consideration what they spent in the previous semesters
Must also have available back up documentation for proof if requested.
General funding will cover items such as
Supplies,
equipment,
promotional materials (with SGA seal),
catering.
SGA will still impose the partial funding model funding up to 75% of the proposed total budget and holding the student group responsible for 25% at the minimum.

11. SGA Allocations cont’d
Group Travel
still allocated on a case by case basis,
applications would be due at a minimum of up to 6 weeks in advance of the travel.
All student groups must follow state guidelines as they pertain to travel;
money allocated will cover registration, hotel, and transportation costs.
Meals are not included in the allocated fees.

12. SGA Allocations cont’d
Club Sports
SGA has generously transferred $30,000 to be dedicated to the intramural club sports.
All club sport groups need to see Erik Unger on how to gain access to these funds.

13. SGA Allocations cont’d
Special Funding Requests
THe UNC Association of Student Governments provides funds to registered campus organizations within the UNC system
to provide innovative programs/projects/events.
Each request is limited to a maximum of $3,000 and must have your organization's advisor's approval prior to submission.
Go to the ASG Funding Opportunities page for more information about request requirements.

14. SGA Allocations cont’d
As this is a new process there will be a few bumps
Such as the fact that the meetings have not occurred yet and information has not been fully disseminated for this process.
Please Note that we are working on finalizing the applications and meeting dates for this process. The first step is to get the SGA senate to full quorum for voting purposes. As such in the next week or so you should begin to see and hear more information about this process.