Copyright 2010, The World Bank Group. All Rights Reserved. Statistical Work Plan Development Section A 1
Copyright 2010, The World Bank Group. All Rights Reserved. What Is a Work Plan? A work plan is a carefully written document which includes specifications for carrying out plans, schedules and deadlines. 2
Copyright 2010, The World Bank Group. All Rights Reserved. Reasons for Detailed Work Plans 1.Identify all the necessary tasks 2.Determine time needed for the project 3.Group tasks in a meaningful way for management 4.Identify internal products that are needed by parts of the project 5.Identify items that accurately monitor progress 6.Recognize areas where difficulties may arise 3
Copyright 2010, The World Bank Group. All Rights Reserved. Components of a Work Plan Specific project activities Staff responsible Time required Financial resources Units of achievement/outputs Time goals 4
Copyright 2010, The World Bank Group. All Rights Reserved. Example of a Work plan: Refer to example work plan Note format of work plan, with work broken down into objectives, activities and tasks Includes: –Clear identification numbers –Responsibility assignments –Starting dates and duration –Outputs for each task 5
Copyright 2010, The World Bank Group. All Rights Reserved. Resources Skills, talents, and a cooperative effort of a team of people Facilities, equipment, and materials Information systems and techniques Money 6
Copyright 2010, The World Bank Group. All Rights Reserved. Determining Staff Required Identify who is available to work on the project and how much time they have available to work on the project Assign the most appropriate person to each task Determine the number of people required to complete the project according to schedule Allocate each person’s time to a specific task Determine if everyone’s workload is reasonable and acceptable 7
Copyright 2010, The World Bank Group. All Rights Reserved. Determining Equipment, Facilities, and Supplies Type required Quantity required When needed How to acquire 8
Copyright 2010, The World Bank Group. All Rights Reserved. Resource Constraints: People Other responsibilities in addition to your project Background or experience required to accomplish task Factors which affect work ethic Production level is limited by ability 9
Copyright 2010, The World Bank Group. All Rights Reserved. Resource Constraints: Equipment Limited space Necessary requirements Competing for equipment resources Rapid change of technology 10
Copyright 2010, The World Bank Group. All Rights Reserved. Major Considerations of Project Management Time Money Quality 11
Copyright 2010, The World Bank Group. All Rights Reserved. Time and Cost Versus Quality Increased number of survey questions = increased time and cost Increased quality = increased time and cost Increased sample size = increased time and cost Increased user consultation = increased time and cost 12
Copyright 2010, The World Bank Group. All Rights Reserved. Work Breakdown Structure A checklist of all the work that must be accomplished to meet the project objectives as outlined in the scope statement 13
Copyright 2010, The World Bank Group. All Rights Reserved. Example of Vertical Tree Work Breakdown Structure 14 Census/Survey Preparation Census Decree Census Committee Census Plan and Budget Census Tabulations Questionnaire development Census Methodology Procedural manuals Operational/Logistical plans Data Collection Recruitment Training Enumeration Follow-up Check-in at storage facility Coding Recruitment Training Assignment Coding Verification Return to storage Data Entry Recruitment Training Assignment Keying Verification Return to storage
Copyright 2010, The World Bank Group. All Rights Reserved. Week 1Week 2Week 3Week 4 WBS Including Time and Resources Similar to a PERT diagram Hire 100 Supervisors Train 100 Supervisors Hire 1,000 Enumerators 100 Supervisors to train 1,000 Enumerators Supervisors and Enumerators go to their enumeration areas 15
Copyright 2010, The World Bank Group. All Rights Reserved. Information Required for Staffing Job description for each position Requirements of person filling position Cost 16
Copyright 2010, The World Bank Group. All Rights Reserved. Staffing Form Worksheet 17 WBS CodeWork Load Prod Rate Person Days # Persons # Days Start Date End Date
Copyright 2010, The World Bank Group. All Rights Reserved. Resource Estimates Use staffing information to estimate quantities of necessary materials, where applicable List all required resources for each activity/task Identify which resources are already available and those that need to be acquired Identify all procurement that will be done by other agencies 18
Copyright 2010, The World Bank Group. All Rights Reserved. Knowledge Review Answer the questions in the notes section with either a true or false This quiz is a review of major ideas that have been presented in this section whether directly or indirectly 19
Copyright 2010, The World Bank Group. All Rights Reserved. Summary A detailed work plan is based upon the project scope statement Lists of activities should be elaborated with knowledgeable staff Work breakdown structures can help organize and visualize the project Estimates of staff and resources are based on past experience, workload estimates and knowledgeable experts 20