1. What is project management?

2. Principles of Project Management or Five Task of the Project Management
Defining
Planning
Executing
Controlling
Closing

3. 1. Defining the Project
The most precisely the project is defined and understood, the better it will be managed.
Project manager and the client should discuss in details all aspects of the project and come to an agreement.

4. Defining the Project (cont….)
A good definition of project should be able to answer these five questions.
1. What is the problem or opportunity being addressed?
2. What is the goal of the project?
3. What objectives are necessary to achieve the goal?
4. How will we determine the success of the project?

5. Defining the Project (Cont…..)
5. What assumptions, risks & obstacles may affect the project success?
This definition phase clarifies the project scope.
Scope of the project changes with the changes occurring in the dynamic external business environment and changing requirements of the client.

6. PLANNING
A complete plan will clearly state what is to be done, why it is being done, who will do it, when it will be done, what resources will be needed, and what criteria must be met in order for the project to be declared complete and successful.

7. Planning (Cont….)
Project plan is indispensable and serves as a road map to execute the work.
Project plan is dynamic
It is a tool for decision making.
Planning reduces uncertainty.
It improves efficiency (Best use of resources i.e. through networking).

8. 3. Executing: (Organizing, Staffing and Leading)
Executing the project plan involves a number of steps.
Organizing people, identification of the specific resources for carrying out the work defined in the plan .
Scheduling workers to activities.
Scheduling activities to start and end dates.

9. 4. Controlling: Planning and controlling are interdependent.
Effective Monitoring system is to be established to monitor the progress regularly against the approved plan and update it accordingly.

10. Closing:
Project management usually tends to get on with the next project.
Several questions that should be answered at the closing time:
Did the project deliver exactly what the client said it would do?
Did the project do what project manager said it would do?

11. Closing (Cont….) Was the project completed according to the PLAN?
What useful Information collected for use in other projects?
How effective was the project management methodology and how efficiently the project team followed it?
Final evaluation of the project studies the above questions and determines efficiency and effectiveness of the project.

12. What is project management?
Project management is the application of knowledge, skills and Techniques to meet the project requirements.

13. Aim of project management
Project must be completed
Within given time
Within given costs
Up to satisfaction levels

14. Project Management Life Cycle
Five (5) Phases the Project Management:
There are five (5) Phases of Project Management and each phase has five (5) steps.
Scope the Project
Develop the project plan
Launch the plan
Monitor/Control project progress
Close out the project

15. 1. Scope the Project: 1.3 Define the Project Objectives.
1.1 State and elaborately define the problem or opportunity i.e. what is the basis/ Justification of initiation of the project?
1.2 Establish the project goal.
1.3 Define the Project Objectives.

16. Scope the Project (Cont…)
1.4 Identify the Success Criteria:
Specify clearly what the customer as well as the organization shall get out of the project?

17. Scope the Project (Cont…)
1.5 List Assumptions, Risks, Obstacles:
Identify and document factors which may affect the deliverable and other success criteria.
Bring these risks and unknown factors to the knowledge of senior management such as changes in external environment and its repercussion.
Analyze risks in each aspect with probabilities and impacts, such as financial, production, Market, Human Resources, Management etc.

18. 2. Develop the Project Plan
2.1 Identify project activities
2.2 Estimate the duration of each activity.
2.3 Determine/ calculate the resources
required.
2.4 Construct / analyze the project network (C.P.M).
2.5 Prepare the project proposal or PC-I.

19. 3. Launch the Plan(Implementation)
3.1 Recruit and organize the project Team. 3.2 Establish Team operating Rules. 3.3 Level project Resources. 3.4 Document work packages.

20. 4. Monitor / Control Project Progress:
4.1 Establish progress reporting system:
4.2 observing changes if made in the planning stage
4.4 Monitor project progress versus plan
4.4 Revise project plans.

21. 5. Close-out the Project Obtain client acceptance.
Complete project documentation.
Complete post-implementation audit.
Issue Final project Report.

22. Project Management Life Cycle
Definition
Planning
Implementation
Delivery/closing
Level of effort
1. Goals
2. Specifications
3. Scope
4. Responsibilities
5. Teams
1. WBS
2. Budgets
3. Resources
4. Risks
5. Schedule
1. Status reports
2. Change Orders
3. Quality Audits
4. Contingencies
1. Train user 2. Transfer documents 3. Release resources 4. Reassign staff 5. Lessons learned
© 2006 John Wiley and Sons, Inc.

23. Some info…. Must make a distinction between terms:
Program - an exceptionally large, long-range objective that is broken down into a set of projects
Task - set of activities comprising a project
Work Packages - division of tasks
Work Units - division of work packages
© 2006 John Wiley and Sons, Inc.