HR Deadlines

Official HR Deadlines webraider.ttuhsc.edu webraider.ttuhsc.edu webraider.ttuhsc.edu Deadlines posted on HR Month at a Glance calendar Deadlines posted on HR Month at a Glance calendar

Payroll Schedule Semi–monthly Semi–monthly Non-exempt only Non-exempt only 1 – 15 th paid on 25 th 1 – 15 th paid on 25 th 16 th – EOM paid on 10 th 16 th – EOM paid on 10 th Monthly Monthly Exempt only Exempt only Paid on 1 st Paid on 1 st

Deadline - E-PAF and Multi- Purpose One Time Payment Form Semi-monthly Semi-monthly Two working days prior to pay period end date Two working days prior to pay period end date Monthly Monthly 18 th of each month 18 th of each month Due to weekends and holidays, ALWAYS check Month at a Glance Calendar for official due dates Due to weekends and holidays, ALWAYS check Month at a Glance Calendar for official due dates

Deadline Non-exempt Time Worked Web Time Entry Web Time Entry Time sheet approved by 6:00 CT on the second business day after the pay period end date. Time sheet approved by 6:00 CT on the second business day after the pay period end date. Correctional Managed Health Care Correctional Managed Health Care Time clock feed complete by 6:00 CT on second business day after the pay period end date Time clock feed complete by 6:00 CT on second business day after the pay period end date

Reclassification Effective Dates Reclassifications will be effective the first day of the pay period following the approval date. Reclassifications will be effective the first day of the pay period following the approval date. Example Example Exempt reclass approved 1/15 Exempt reclass approved 1/15 Effective Date 2/1 Effective Date 2/1

What if an employee does not get paid? Submit Manual Check Request Form by Friday 5:00 pm CT Submit Manual Check Request Form by Friday 5:00 pm CT Employee paid the following Friday Employee paid the following Friday Cannot be paid prior to normal pay date Cannot be paid prior to normal pay date

Example #1 Exempt Manual Check Request Employee Hired January 15 th Employee Hired January 15 th E-PAF received on January 23 th E-PAF received on January 23 th Department submits Manual Check Request Form on Friday January 30 th. Department submits Manual Check Request Form on Friday January 30 th. Employee will be paid on Friday, February 6 th. Employee will be paid on Friday, February 6 th.

Example #2 Exempt Manual Check Request Employee Hired January 15 th Employee Hired January 15 th E-PAF received on January 23 th E-PAF received on January 23 th Department submits Manual Check Request Form on Friday January 23 rd. Department submits Manual Check Request Form on Friday January 23 rd. Since the following Friday (January 29 th ) is prior to the employees normal pay date of February 1 st, the employee will be paid on Friday, February 6 th. Since the following Friday (January 29 th ) is prior to the employees normal pay date of February 1 st, the employee will be paid on Friday, February 6 th.

Example - Non-Exempt Manual Check Request Employee does not submit time worked for Pay Period January 1 – January 15 Employee does not submit time worked for Pay Period January 1 – January 15 Manual Check Request form submitted on Wednesday, January 21 st. Manual Check Request form submitted on Wednesday, January 21 st. Employee will be paid on Friday, January 30 th. Employee will be paid on Friday, January 30 th.

Web Leave Reporting Must be submitted and approved by 11:59 pm CT on the 15th day of the month following the month when the leave was taken Must be submitted and approved by 11:59 pm CT on the 15th day of the month following the month when the leave was taken Example – Leave report for December due by 11:59 pm CT on January 15. Example – Leave report for December due by 11:59 pm CT on January 15.