1. HR FORUM FEBRUARY 17, 2009 11/24/2015 HR Forum 1 PAYROLL FORMS: WHY, WHEN, WHERE, WHAT, HOW

2. WHY? 11/24/2015 HR Forum 2 To process a onetime manual check request for an entire missed pay period, or missed days of a pay period. To request a “dock” from future pay when an employee has been overpaid To correct/adjust an exempt employee’s leave balance Request a One-time payment

3. WHEN? 11/24/2015 HR Forum 3 ASAP Manual check request: Forms received during any week (Mon-Fri) will be processed and paid on the following Friday. If check request is for a regularly scheduled pay period, the payment will not be made prior to the pay date for that pay period One-Time Payment form: Watch calendar deadlines.

4. WHERE ARE THE FORMS? http://www.depts.ttu.edu/payroll/forms.aspx http://www.ttuhsc.edu/hr/forms.aspx http://www.depts.ttu.edu/payroll/forms.aspx http://www.ttuhsc.edu/hr/forms.aspx 11/24/2015 HR Forum 4

5. WHAT…DO I NEED TO KNOW 11/24/2015 HR Forum 5 Department Org Employee Name Employee Tech ID, R _ _ _ _ _ _ _ _ Employee Position Number, H _ _ _ _ _  Suffix 00 COA = H FOAP, Fund, Orgn, Acct, Program Dates of work, leave involved, etc. Earnings Codes Clear comments

6. Earnings Codes 11/24/2015 HR Forum 6

7. Earnings Codes 11/24/2015 HR Forum 7

8. Earnings Codes 11/24/2015 HR Forum 8

9. MANUAL CHECK REQUEST FOR NON-EXEMPT MANUAL CHECK REQUEST FOR EXEMPT EXEMPT-MANUAL LEAVE ADJUSTMENT FORM 11/24/2015 HR Forum 9 HOW…TO COMPLETE THE FORMS

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15. Multipurpose One-Time Payment form Revisited What kind of payment am I processing? 11/24/2015 HR Forum 15 Additional Compensation – ADC: See OP 70.16: Additional Compensation paid to employees that are exempt from the Fair Labor Standard Act. This payment is for work performed outside of normal duties and outside the employee Home Department. This payment is for completion of a project or assignment. Payment is made upon completion of the project or assignment. Part A is still required. The One-Time Payment form replaces Part B.

16. Multipurpose One-Time Payment form 11/24/2015 HR Forum 16 Lump Sum Payment – LSP: A Lump Sum Payment is normally paid to a non-exempt employee who has completed a project or assignment that was performed outside of the Home Department and is paid at the completion of the project or assignment; or, was used by payroll to make-up underpayments. Cash Awards – AWD: See OP 72.03 Replaces Attachment B of the OP. Note: processing of this form will pay the award on the next regularly scheduled payroll.

17. Multipurpose One-Time Payment form 11/24/2015 HR Forum 17 Taxable Moving Expense – MOV: See OP 72.03: This One-Time Payment Form replaces attachment B from the OP. Documentation must be attached. Read OP instructions carefully. Other Taxable Benefits – OTB: See OP 72.03: The One-Time Payment Form replaces Attachment B from the OP. Documentation must be attached. Read OP instructions carefully.

18. Multipurpose One-Time Payment form 11/24/2015 HR Forum 18 Special Augmentation – SPA: HSC Schools’ Practice Plans provide for this type of pay augmentation. Departments should strictly adhere to the practice plan guidelines of their school. Be sure to provide reason/description in comment section.

19. 11/24/2015 HR Forum 19 Common errors on the form: Tech ID is the employee’s R number Pay status is either SM or MN Position is the employee’s Banner position number Suffix is usually 00

20. QUESTIONS? 11/24/2015 HR Forum 20 Thank you for participating in the HR Forum