Module 3 SIPAAA PLANNING: An Overview Office of Local School Council Relations 125 S. Clark Street, 5th Floor Chicago, IL P F

School Improvement Planning Objectives: As a result of this session, LSC members should be able to: -Understand the importance of the vision & mission of the SIPAAA & Budget -Understand the importance of collaboration in school planning & monitoring plans -Critique & monitor their SIPAAA & Budget 2

School Improvement Planning The Illinois School Code requires each Illinois public school to develop a plan, called the school improvement plan, to improve the quality of the education provided by the school. 3

The School Improvement Plan for Advancing Academic Achievement A two-year strategic plan for improvement supported by the school’s discretionary funds (revised in the second year as needed) Identifies the school’s strengths, concerns, and priority areas for improvement Developed by a SIPAAA Team and stakeholders and approved by the Local School Council 4

Purposes of School Improvement Plan  Identify School Needs  Integrate Programs & Funds  Increase Student Performance 5

Purposes of School Improvement Plan  Align Plan to State Goals & Local Standards  Publicize Timeline for Activities & Budget  Increase Community Support 6

Legal Requirements SIPAAA must include:  Results of State Tests  Attendance, truancy, mobility, retention, expulsion, graduation & dropout rates  Measurable goals  Professional development activities  Fundamental learning areas  Analysis of student achievement 7

Key Players / Stakeholders in SIPAAA Planning Process The Principal The LSC The SIPAAA Team SIPAAA Team Working Groups Other Stakeholders: Parents Students All Staff Community 8

Steps in the SIPAAA Process 1. Gather input from faculty and other stakeholders 2. Review the School Vision and Mission Statements and revise as necessary 9

Steps in the SIPAAA Process 3. Analyze the school’s data There are two types of data to be analyzed: Outcome Data Process Data 10

Steps in The SIPAAA Process Outcome data is organized around the School Scorecard categories: Student Outcomes Academic Progress Student Connection School Characteristics 11

Steps in The SIPAAA Process Process data is organized around the 5 Fundamentals for School Success: Instruction Instructional Leadership Professional Capacity Learning Climate Family and Community Involvement 12

Steps in The SIPAAA Process 4. Identify Categories of Work for Your School Using the Findings from the Analysis of Outcome and Process Data 5.Decide which Categories will be Areas of Focus / Priorities for the School (Schools may designate up to 4 Priorities) 6.Decide on Target Outcomes and Indicators of Success / Key Performance Indicators for each Category of Work 13

Steps in The SIPAAA Process 7. Decide on the monitoring process for each Category of Work 8. Decide on activities to carry out each Category of Work 9. Budget funds for each activity as needed 14

Planning Calendar The SIPAAA & budget are written in the spring for implementation during the next school year using recommendations from various sources The SIPAAA Team & the LSC begin monitoring the plan in the fall The report of the SIPAAA Team will contain suggestions for improvement in future plans 15

Internal Review Serves as the annual needs assessment for the school improvement plan Focuses on three major areas: 1.Teaching & Learning 2. Student Learning Progress & Achievement 3. The School As A Learning Community 16

Principal’s Role in Internal Review Process Attend Training on Quality Assurance Determine the Size of the SIPAAA Team: 6-12( recommended) people for a small school As many as 20 people (recommended) for a large school Assemble and Chair the SIPAAA Team Map Out Review Process & Timelines 17

LSC’s Role In Internal Review Process  Serve on LSC SIPAAA Committee Serve on the SIPAAA Team Serve on SIPAAA Team Working Groups Attend Internal Review Training 18

Teaching & Learning Focus Learning Environment Instructional Strategies Learning Processes Student Responses 19

Student Learning, Progress, And Achievement Focus Curriculum Design & Alignment Student Work Assessment Systems (tests) 20

The School As A Learning Community A.Mission & Shared Vision B.Leadership & Administration C.Organizational Structure D.Professional Development E.Community Participation in the School 21

Sections of the SIPAAA SIPAAA Team Involvement Mission & Vision Outcome Analysis- Measurable results at the end of a learning period Process Analysis- Information about the everyday actions and behaviors of students, staff, and families 22

Sections of the SIPAAA Categories & Priorities Activities- specific actions that will contribute to the achievement of the target outcomes for each category of work Other plans included on the Oracle SIPAAA tool: Fund Compliance, Capital Outlay, Technology Plan, Parent Plan, Attendance Plan and Advanced Placement Plan (HS only) 23

Characteristics of Weak SIPAAAs Most SIPAAAs that are weak have these problems: Lack a flow from Vision to Plan to Budget Address symptoms rather than causes Are not focused on learning and/or priority goals Are too fragmented 24

Characteristics of Weak SIPAAAs Lack communication in the Development & Planning phases Are not coordinated effectively with the budget Lack parental & community support Items are not measured 25

School Improvement Planning Involves All Stakeholders Develops A Collective Vision Focuses on Common Goals Aligns the Implementation Plan & Budget to the Vision & Mission Establishes a process for monitoring success 26

School Improvement Planning Must be data driven Is based on objective data and information about: the learning community student body characteristics student achievement funds available for programs community resources available 27

Sources of the Necessary Data School Administration School level benchmarks, internal data tracking The Area Office Area Data Analyst Online Data Sources www. cps.edu (see School at a Glance section) Office of Performance: Illinois Interactive Report Card: Local observations/surveys/reports 28

Sources of Official School Data The Illinois School Report Card contains 1 year of data and is available for prior years The CPS School Progress Report provides data over time 29

The Principal’s Role Develops the Plan – establishes and Chairs the SIPAAA Team Consults with the LSC, School Staff, Parents, & Community on the Plan Implements the Plan 30

The LSC’s Role Consults with the principal on the priorities & development of the SIPAAA & Budget Holds Two (2) Public Hearings to gain input for the SIPAAA Approves the SIPAAA & Budget Monitors the implementation of the SIPAAA 31

Establishing a Shared Vision The Vision Statement: Communicates the shared image of ultimate success for the school; It is a “snapshot of success” 32

Establishing a Shared Vision The Vision Statement Should Address: What your learning community would like your school to be What your school will do for students What kind of experiences your learning community wants your students to have What all stakeholders believe about the school 33

Establishing a Shared Vision To establish a Vision Shared By All: Hold a community meeting(s) Hold a staff meeting(s) Hold a parent meeting(s) Ask each group to brainstorm a list of desires & wishes for your school Prioritize goals and look for common themes 34

Questions to Ask Stakeholders What’s important for our school? What’s worth knowing about our school? What do we want our students to know & be able to do? 35

Writing Your Vision Statement In writing the Vision Statement, make sure that it is: Simple Easy to Understand Energizing Agreed to by a Consensus of the Stakeholders 36

Remember... Stakeholders included in establishing a shared vision will work to support it Those left out probably will not support the vision Therefore, it is crucial to: Work to get a consensus among all Stakeholder Groups on a vision they can “Live With” 37

Establishing The School’s Mission The Mission Statement: Outlines the “what,” “how,” and “why” of your school’s purpose; It is the “map” to success for your school 38

Establishing The School’s Mission The mission should describe how your school community will work toward its vision Look at student data & the list of “Effective Schools Characteristics’’ What can your school do to move toward its own “vision” of success? 39

Work Through / Get Agreement Your Values Others’ Values The Organizational Values  Common Values  Priorities 40

Title I- (NCLB) Targets low income children Provides a parent component including involving & training parents to partner with the school in their children’s education 41

Levels of Parent Involvement 1. Support for Parenting Skills 2. School / Home Communication 3. Volunteering 4. Learning at Home 5. Decision-Making 6. Collaborating with the School Community 42

The SIPAAA & The School Budget See a copy of Budget Handbook for the Schools 43

The School Budget Is part of the SIPAAA Is a financial version of the plans described in your school’s SIPAAA Should be aligned to your Vision, Goals, & Work Plans 44

Lump Sum Budget CPS allocates a lump-sum budget to each school each school year The principal develops a budget plan in consultation with the LSC, the PPLC, & other staff that reflects the priorities of the SIPAAA and is consistent with law, Board policies, and State and CPS standards 45

The School Budget is A Financial Plan for the SIPAAA By law, the total local school community collaborates to prepare a financial plan that supports the SIPAAA Discretionary Funds are the focus of Local Budgetary Decisions 46

Sources of School Funds Local Real Estate Fund General State Aid Supplemental State Aid or “SGSA” NCLB Title I and other Titles 47

SIPAAA Planning Resources Additional SIPAAA Planning Resources are available at: 48

SIPAAA Planning Resources The Resources Available on the Site Include:  The “SIPAAA Planning Guide,” including a “SIPAAA Toolkit”  SIPAAA “Quick Guides”  Elementary and High School Indicators of Success  Information and Resources on the 5 Fundamentals for School Success 49