United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of Post Enumeration Surveys Pres. 3

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES  Judicious planning for the PES is critical in order to yield reliable results  Planning of PES should be: Preceded by a clear and unambiguous statement of objectives as this facilitates to articulate planning of PES activities Synchronized with planning for the census Start early and adequate resources devoted to it as part of overall census programme

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.)  Adequate financial allotment: Without sufficient funds the PES would be poorly implemented and therefore may not produce better results than the census. This would defeat the whole purpose of evaluating a census  Other resources: There is need to have requisite number of specialist staff such as survey methodologists; demographers; data processing and computer programmers

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.)  Secondment of personnel to the census effort is an option some countries may take in order to beef up the availability of personnel with requisite skills to the PES effort  Procurement or leasing of equipment, e.g. vehicles transporting material and use for transporting supervisors, bicycles, in some countries, are used by enumerators as they go round collecting data from respondents, computers, software facilitate data processing etc.

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.)  Technical planning - It is necessary to have sub- technical teams to work on the sample design; plan for the implementation of the PES; the design of a Dual System of Estimation plan, matching and the reconciliation exercise  It is, therefore, necessary to develop a plausible survey pan with adequate budgetary and manpower requirements clearly spelt out

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.)  Commitment to the philosophy of a PES: it is very critical to have the top management of a statistical/census office committed to the philosophy of the PES, so that they can plan for resources and support its efficient implementation  Establishment of an independent unit: It is advisable that an independent PES planning and implementation unit is established. This also enhances the operational independence between the census and PES

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Elements of planning a PES  Preparatory activities  Data collection related activities  Matching  Reconciliation  Data processing  Estimation of coverage and content error  Report preparation and dissemination

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Preparatory activities: (i) Compilation of EA maps (ii) Plan for sample design & estimation procedures (iii) Drafting of questionnaire (iv) Drafting field manuals (v) Development of matching and reconciliation visits rules (vi) Production of a tabulation & analytical plans (vii) Conducting of a Pilot - test (viii) Finalization of questionnaires, enumerator’s and supervisor’s manuals. Modification, if need be, to the design of the PES

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Data collection related activities (i) Conducting publicity campaigns (ii) Recruitment and training of field staff (iii) The actual PES data collection Matching (i) Development of matching manual (ii) Initial matching (iii) Final matching after reconciliation

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Reconciliation (i) Developing instructions for field reconciliation visits (iii) training of enumerators and supervisors (iv) Carrying out reconciliation visits (v) Final decisions on unresolved cases with respect to final status Data processing (i) Selection or development of computer programmes for data processing, tabulation & estimation (ii) Recruitment and training of data processing staff (iii) Carrying out data entry, editing and tabulation

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Estimation of coverage and content error (i) Estimation of coverage error (ii) Estimation of content error Report preparation and dissemination (i) Analysis of PES results including producing and interpretation of sampling errors for key variables (ii) Preparation of PES analytical report (iii) Dissemination of results

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.)  Budgeting items:  Professional staff  Field staff  Office staff – linked to PES  Equipment and other material  Transport  Printing

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Professional staff (i) PES Director/Manger (ii) Sampling statistician and/ survey methodologist (iii) Data processor (iv) Data analyst Field Staff (i) Enumerators and Supervisors (including field staff to carry out reconciliation) (ii) Drivers

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Office staff for the PES (i) Matching clerks (ii) Matching supervisors (iii) Data entry staff (iv) Data entry supervisors Transport (i) Vehicles (ii) Petrol (ii) Bicycles

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Equipment and other material (i) Microcomputers (ii) Field supplies (iii) Office supplies Printing and reproduction (i) Questionnaires (ii) Manuals and quality assurance forms (iii) EA maps (iv) Publicity material & publication of reports

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Publicity campaign  Critical to encourage active participation of respondents  Advance publicity is necessary as it prepares for cooperation from prospective respondents  The objective is to obtain high response rates and thereby reducing non-response errors

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Planning of PES (contd.) Different types of publicity  Different approached may be used depending on prevailing circumstances  An assortment may include radio, television, newspapers, posters and focus group meetings  Arrange meetings of local opinion leaders to present objectives of the PES so that people could be persuaded to cooperate with the enumerators and to provide to them the required information

United Nations Regional Workshop on the 2010 World Programme on Population and Housing Censuses: Census Evaluation and Post Enumeration Surveys, Asunción, Paraguay, 3-7 August 2009 Thank You!