Free chocolate and straight talk on facilities data integration ! Tim Hansel, Julie Stines, & Theresa Thompson.

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Presentation transcript:

Free chocolate and straight talk on facilities data integration ! Tim Hansel, Julie Stines, & Theresa Thompson

Facts (8 campuses): Students: 79,035 FTE 101,727 Headcount Faculty & Staff: 17,067 FTE Faculty &Staff/ 18,624 Headcount 825 Buildings 31,134,889 GSF building space 4,878 Acres $2,712,464,294 Operating Budget A bit about Indiana University

Facts and Figures – Square Feet Assignable Square Feet NumberGrossAcademic &AuxiliaryTotalAssignable ofSquareAdministrativeServiceAssignableTo Gross CampusBuildingsFeetActivitiesEnterprisesSquare FeetRatio Bloomington ,610,714 4,986,105 4,840,255 9,826,36063% IUPUI ,874,397 3,417,590 2,535,159 5,952,74960% East10 291, ,467 9, ,71760% Fort Wayne41 2,097, , ,495 1,440,11269% Kokomo13 575, ,999 73, ,04464% Northwest22 717, ,314 31, ,38166% South Bend61 1,314, , , ,72665% Southeast38 653, ,681 36, ,80565% Total/Avg Ratio825 31,134,889 10,969,584 8,537,310 19,506,89463%

CampusStudentFacultyStaffTotal Bloomington36,0652,1175,35643,538 East-Richmond1, ,854 IUPU-Fort Wayne4, ,691 IUPUI22,3212, ,789 Kokomo1, ,231 Northwest-Gary3, ,683 South Bend4, ,598 Southeast –New Albany4, ,810 Totals79,0355,85211,21596,194 Facts and Figures – Student/Faculty FTE

Major Projects in construction (system wide) $363 million Major Projects in planning and/or design $655 million Total$1.2 billion Each month we average 1,300 active projects in planning/design/construction (includes smaller in-house design/built projects) Planning and Construction (as of 7/2008)

Organizational Structure Vice President for Capital Projects and Facilities

FIMS- 10 years ago….. CAD/CAFM MMS GIS Creating a Facilities Information Management System “Breaking down the barriers”

“Breaking down the barriers” Our main barriers... Data People Technology

“Breaking down the barriers” FIMS Data Flow Process Team: Formed in July, 1994 CHARGE: Define facilities data flow and distribution to accommodate: One set of accurate base plans Archive of project files Link to room inventory Access for those who need it make it easy to use Expanded to include architects, engineers, physical plant staff

FIMS Vision Provide at the desktop graphic and textual information needed for the planning, design, construction, maintenance, or management, and safety of facilities and infrastructure.

FIMS …today PeopleSoft Student Information System Human Resources Kuali Financial Information System Capital Asset Management Pinnacle Telecommunications Onbase Document Management IU Real Estate Lease Management Electronic Procurement and Invoicing Center EH&S Risk Management/Fire Safety GIS BI M

Kuali Open Source Software 'When we say free, think free puppy not free beer.' Brad Wheeler, Indiana University

Focus shift Administrative Systems : Less about choosing one “do it all” software More about integrating/interfacing appropriate software IU data warehouse Data-still in silos Trend and need is toward modeling and using the data effectively across the “silos” for business intelligence and decision support. Projections and Forecasting

Business Intelligence What is your capacity?

Teaching Room Utilization

Anyone using this model?

CEFPI Space Model Council of Educational Facility Planners International

Our Current Facilities Toolbox  BIM (Revit / NavisWorks)  CAD (AutoCAD/AutoCAD Map 3D) / SketchUp  CAFM (FM:Systems - linked CAD + SQL Server database)  CMMS (FacilityMAX by AIM)  EDMS (OnBASE)  GIS (ESRI site license / SDE environment/ArcGIS Server)  GPS (CORS station at Bloomington campus)  Project Bidding – online planroom (  Project Collaboration (ProjectDox by Avolve)  Statewide Aerial Orthophotography and Pictometry obliques

CAD Master Library Central source for architectural base plan –Project start up Room number assignment

Facilities web front door

Serving our Customers

FM:Interact (CAFM)

Life Safety

Egress