District 3310 Presidents-elect Training Seminar - Tsen Rotary International 19 th District 3310 Assembly PRESIDENT ELECTS TRAINING SEMINAR (PETS) Thursday, 16 April 2009

District 3310 Presidents-elect Training Seminar - Tsen Session 1 14:00 pm – 15:00 pm ROLES & RESPONSIBILITIES OF PRESIDENTS Facilitator: PP Ir.Tsen Kui Loi Resource Person: PDG Ir. John Cheah Kam Loong GROUP C Ball Room 2A - Level 7

LEARNING PYRAMID Facilitating discussion & assisting in finding answers to questions

District 3310 Presidents-elect Training Seminar Learning Objectives 1.Understand the role of Club President. 2.Identify how to prepare as President-Elect. 3.Implement the Club Leadership Plan (CLP)

Have you read your Club President's Manual? Do you bring it along with you?

Refer to Appendix 2 Use this sheet throughout the session.  List of Resources  Write down additional Resources, ideas to implement, contacts, and action steps for follow-up after the seminar.

LIST OF RESOURCES

District 3310 Presidents-elect Training Seminar Have you already served as your Club’s President?

District 3310 Presidents-elect Training Seminar Is your Club functioning effectively? Does your Club use any other criteria to evaluate its successes? EFFECTIVE CLUB

District 3310 Presidents-elect Training Seminar Effective Rotary Clubs?? 1)Sustain or increase their membership base 2)Implement successful projects that address the needs of their community and communities in other countries 3)Support The Rotary Foundation through both program participation and financial contributions 4)Develop leaders capable of serving in Rotary beyond the club level

District 3310 Presidents-elect Training Seminar - Tsen Effective Clubs are able to Sustain and Increase Membership Implement Successful Service Projects Support The Rotary Foundation Develop Leaders Beyond the Club Level Four Avenues of Service Club Leadership Plan (CLP)

District 3310 Presidents-elect Training Seminar - Tsen Ensure that the Club is functioning EFFECTIVELY Primary Role of Club President

District 3310 Presidents-elect Training Seminar Implement & continually evaluate Club Goals. Ensure each Committee has defined objectives. Preside at all meetings of your Club. Prepare for and encourage participation at Club and District meetings. Work with your Club and District Leaders. Foster continuity by working closely with Past & Incoming Club Leaders What are some of your responsibilities for your year as President?  Clip chart Responsibilities of President

District 3310 Presidents-elect Training Seminar Are there any other responsibilities you would like to add? How will you prepare to take office?

District 3310 Presidents-elect Training Seminar Preparing for Office  Review your club’s Long-Range Goals.  Set Club Annual Goals that support long-range goals (using Planning Guide for Effective Clubs).  Work with your Club and District, developing key relationships.  Ensure regular, consistent training.  Ensure Continuity in Leadership and Service Projects.

District 3310 Presidents-elect Training Seminar How will you ensure continuity & consistency with the current President and your successor?

District 3310 Presidents-elect Training Seminar Club Leadership Plan The Club Leadership Plan is the recommended administrative structure for Rotary clubs. The RI Board encourages Rotary clubs to use it to develop a leadership plan that will provide –Continuity in projects and decision making –Consensus for decision making and goal setting –A larger supply of well-trained leaders –Succession planning for club leadership

District 3310 Presidents-elect Training Seminar Club Leadership Plan (CLP)  The RI Board approved in Nov 2004 as the recommended administrative framework for all Rotary clubs.  The CLP is not mandatory  The CLP should be implemented in consultation with District Leaders and reviewed annually.  Refer to Chapter 1 of the Club President’s Manual for a detailed summary of the CLP. More details are integrated throughout the Club President’s Manual.  Additional resources on the CLP can also be found at  Throughout the seminar, the CLP will be discussed in greater detail.

Refer to Appendix 3 RI Board Policy & Club Committees for the CLP

District 3310 Presidents-elect Training Seminar How many of your Clubs have implemented the CLP? What were/will be your greatest challenges in implementing the plan? How did/could your club benefit from the CLP? If you have not implemented the plan, how will you begin to implement it? Who can support you in implementing the CLP?

District 3310 Presidents-elect Training Seminar Implementing the CLP To implement the plan, Current, Incoming & Past Club Leaders should –Make sure all club members feel involved and informed –Develop long-range goals –Set annual goals that support long-range goals –Communicate with the club and district –Ensure continuity in leadership –Customize the bylaws to reflect club operations –Provide regular fellowship opportunities –Actively involve all club members –Offer regular, consistent training The CLP is based on the BEST PRACTICES of Effective Rotary Clubs.

District 3310 Presidents-elect Training Seminar Questions Which of these Best Practices has your Club been doing Which of these Best Practices would benefit or strengthen your Club?

The Club Leadership Plan (CLP)

District 3310 Presidents-elect Training Seminar - Tsen REVIEW By now you should be able list down your action steps to be taken Understand the role of Club President. Identify how to prepare as President-Elect. Implement the Club Leadership Plan (CLP)

District 3310 Presidents-elect Training Seminar THANK YOU