Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. 1 by Mary Anne Poatsy, Keith Mulbery, Lynn Hogan, Amy Rutledge, Cyndi Krebs, Eric Cameron, Rebecca Lawson Introduction to Excel

A spreadsheet is an electronic file used to organize related data and perform calculations. Example- Microsoft excel. 2 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A worksheet is a single spreadsheet that contains, formulas, values, text, and graphical representations of data. Each worksheet is identified by a sheet tab A workbook is a file containing related worksheets. By default, new workbooks have one worksheet. 3 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

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Worksheet rows lie horizontally and are numbered from 1 to 1,048,576. Worksheet columns lie vertically and are labeled from A to Z. Successive groups of 26 columns are labeled AA to AZ, BA to BZ, etc. A cell is the intersection of a row and column A cell address or cell reference names a cell and it is made up from the column letter and row number. The active cell is the current cell. 7 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

8 Text is any combination of letters, numbers, symbols, and spaces not used in calculations.

9 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. Values are numbers that represent a quantity or a measurable amount.

10 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. You can enter dates and times in a variety of formats in cells, such as 9/1/2016; 9/1/16; September 1, 2016; or 1-Sep-16. You can also enter times, such as 1:30 PM or 13:30.

Formulas are combinations of cell addresses, math operations, values and/or functions A formula begins with the equal sign (=) – Examples: =A1+A2 =C2*5 11 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

12 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. OperationCommon SymbolSymbol in Excel Addition++ Subtraction-- MultiplicationX* Division÷/ Exponentiation^^ The formula is displayed in the Formula Bar when the cell is selected. The following table shows what mathematical keys to use when entering formulas in Excel.

It is best to use cell addresses in formulas versus actual data – If cell A1 contains the value 5 and you need to add B1 to this value, use =A1+B1 versus =5+B1 If the data changes, Excel will recalculate the result 13 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Auto Fill enables you to copy the contents of a cell or cell range to continue a series using the fill handle. The fill handle is the small green square in the bottom right corner of an active cell 14 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

The default worksheet name Sheet1 does not describe the contents of the worksheet. You should rename worksheet tabs to reflect the sheet contents. To rename a worksheet, do one of the following: Double-click a sheet tab, type the new name, and then press Enter. OR Right-click the sheet tab, select Rename from the shortcut menu,type the new sheet name, and then press Enter. 15 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

To insert a new worksheet, do one of the following: Click New sheet to the right of the last worksheet tab. Click the Insert arrow—either to the right or below Insert—in the Cells group on the HOME tab and select Insert Sheet. Right-click any sheet tab, select Insert from the shortcut menu, click Worksheet in the Insert dialog box, and then click OK. Press Shift+F Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

To delete a worksheet in a workbook, do one of the following: Click the Delete arrow—either to the right or below Delete—in the Cells group on the HOME tab and select Delete Sheet. Right-click any sheet tab and select Delete from the shortcut menu 17 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

Moving a worksheet changes its order among sheet tabs. To move a worksheet, Drag the sheet to its new location. Or Right-click the sheet tab you want to move and select Move or Copy (Reorder) to display the dialog box. 18 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

To insert a new column or row, do one of the following: Click in the column or row for which you want to insert a new column to the left or a new row above, respectively. Click the Insert arrow in the Cells group on the HOME tab and select Insert Sheet Columns or Insert Sheet Rows. OR Right-click the column (letter) or row (number) heading for which you want to insert a new column to the left or a new row above, respectively, and select Insert from the shortcut menu. 19 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

20 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. To delete a column or row, do one of the following: Click the column or row heading for the column or row you want to delete, then click Delete in the Cells group on the HOME tab. Right-click the column letter or row number for the column or row you want to delete and select Delete from the shortcut menu.

21 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. To delete a cell or cells, Select the cell(s), click the Delete arrow in the Cells group, and then select Delete Cells to display the Delete dialog box, then Click the appropriate option to shift cells left or up and click OK.

22 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall. To widen a column to accommodate the longest label or value in a column, do one of the following: Position the pointer on the vertical border between the current column heading and the next column heading. When the pointer displays as a two-headed arrow, double click the border. Drag the vertical border to the left to decrease the column width or to the right to increase the column width.

You can adjust the row height in a way similar to how you change column width by double- clicking the border between row numbers 23 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

A range is a group of adjacent or contiguous cell. Two cell addresses separated by a colon ( : ) represents a range. To select a range, drag from the upper left cell to the lower right cell. 24 Copyright © 2014 Pearson Education, Inc. Publishing as Prentice Hall.

The following table lists methods you can use to select ranges, including nonadjacent ranges. 25