Florida Enterprise GIS Workgroup Collaborating and sharing to empower and enhance GIS services and resources statewide Sara Wander, GISP GIS Analyst Florida Department of Environmental Protection Richard Butgereit, GISP GIS Administrator Florida Division of Emergency Management

Background Agency for State Technology has organized an Enterprise Geographic Information Systems Work Group May 28 th – introductory meeting held this year Collaboration and interest from multiple state agencies The charter was drafted and signed in July, 2015

Workgroup Purpose and Justification The purpose of this workgroup is to be the collaborative vehicle employed by the Florida Geographic Information Systems (GIS) community to advance enterprise strategies and coordination through a unified voice. Florida has a significant investment and utilization of GIS supported by information technology professionals. Informal communication and coordination have been achieved through multi-jurisdictional and multi-sector regional user groups, sharing data to support emergency management, and an effective GIS managers meeting between water management districts and state agencies involved in water resources and framework data layers including hydrography, transportation, elevation, cadastral, and orthoimagery. This workgroup seeks to formalize and further these efforts.

The Scope Develop and implement a business plan that advances the alignment of current GIS strategies toward a Florida enterprise service orientation and provide additional GIS services Identify opportunities for enterprise cost and operational efficiencies associated with GIS * improve collaboration and information sharing Promote the benefits that GIS can provide to agencies not currently using GIS As appropriate, pursue any budgetary needs through the annual appropriations process As appropriate, pursue statutory language or administrative rule

Business Plan Subgroup Business Plan Subgroup: This subgroup will develop an enterprise GIS business plan including drafting a Schedule IV-B provided by the Executive Office of the Governor’s Office of Policy and Budget. Business plan under development Background and strategic needs assessment Business need and objectives Current processes Recommended business solution Success criteria

Data Coordination and Awareness Subgroup This subgroup is responsible for identifying custodians of GIS data, collecting GIS information from participating agencies and partners, building a sustainable GIS catalog and meta data repository, developing a statewide data sharing policy for GIS, promoting conformance with evolving open data standards, creating a Florida GIS web site with links to all available statewide GIS information, and promoting data collection and funding opportunities like USGS 3DEP. Working to promote and format a statewide Open Data Portal with voluntary participation from the local and statewide agencies that have ArcGIS Online organization accounts.

GIS Policies, Standards and Guidelines Subgroup This subgroup is responsible for establishing procedures, standards and stewardship practices for effective maintenance of state, regional, and local geographic data. Not really very active yet as a stand-alone group Dependent upon some successes in other work groups before can really be effective

Technical Advisory Subgroup This subgroup is responsible for inventory of platforms and licensing, determine feasibility of statewide enterprise licensing opportunities, and identifying opportunities for enterprise training Working on survey instrument to help build business case Licensing, maintenance, hardware, storage, bandwidth Position descriptions; knowledge, skills, and abilities Training

What’s Next? GIS Statewide initiative Information coming to myflorida.com Enterprise licensing, training, and policy and procedures for state agencies Outreach regarding vibrant statewide GIS community and resources Open data and GIS data downloads Mapping websites, services, and applications Tie into existing metadata inventories

We Want Your Assistance and Input Please let us know if you’d like to join the monthly workgroup meetings or subgroup meetings (available with Go To Meeting and Conference calls as well). Let us know if you have an existing, or plan on having an Open Data Portal that you would like to see incorporated on the Statewide Open Data Portal Provide feedback/ideas/suggestions about these efforts moving forward Sara Wander, GISP GIS Analyst Florida Department of Environmental Protection Richard Butgereit, GISP GIS Administrator Florida Division of Emergency Management