By Kathy Barber

A.It is kind of like a tablecloth, but you put it on a bed. B. It is a computer program that performs math calculations and can help people organize information. C. It is a sheet you spread out before you lay on it.

 Your teacher’s Grade Book  Your Reading Record  A Calendar  Your mom’s checkbook  An inventory of your video games  Now let me show you a couple of spreadsheets I use here at school. School ScheduleWeek 1 AR Participation

Column C Row 2 Cell A2 stands for column A, row 2. Each column is identified by a letter such as A, B or C. Columns are vertical (up and down). Each row is identified by a number such as 1, 2 or 3. Rows are horizontal (side to side). When a column and a row form a rectangle, it is called a cell.

 Whatever you type in a cell, appears in the formula bar.  To move from cell to cell (across from left to right), you  can use the TAB button!  To move up and down, just use your arrow keys!

 What’s the difference between a row and a column? Rows are labeled by numbers and are horizontal. Columns are labeled by letters and are vertical.  What is a cell? What shape is a cell? A cell is the point a row and column meet. It is a rectangular shape.  How can you move across on a row? You use the tab key to move across a row.  How do you move down to the next cell in a column? You use the arrow keys to move down a column.

 Let’s vote on our favorite French Fries!  Someone go to the board to gather the data.  Your choices are: McDonald’s, Wendy’s, or Burger King.  Count how many students chose each restaurant and write it on the board.  Now open your laptop.  Open Excel.  Go to Start-Programs-Microsoft Office-Excel.  In Cell A1-Type: Restaurant  Stop---hint time….

 When you create a new spreadsheet to enter data, you can easily adjust column widths to display the data. Double click on the line that separates the columns to make the column expand to fit your text. Use this when your words won’t fit!

 Double-click the line between the columns, so the word will fit.  In Cell B1- Type: How Many  Double-click the line between the columns again.  In Cell A2-Type: McDonald’s  In Cell B2-Type: How many people voted for McDonald’s.  In Cell A3-Type: Wendy’s  In Cell B3-Type: How many people voted for Wendy’s.  In Cell A4-Type: Burger King and then put the data for the Burger King vote in Cell B4.

Click and hold here, then drag your mouse to highlight everything you typed. Then change the size of the font to 20. Now Double click the lines between the columns so your words will fit.

1. Click and drag to highlight your Words again. Make sure you are in the cell that gives the number of votes for Burger King. 2. Click on Insert Pull down to Chart.

2. Click on each bar to change its color. 3.Click on words to change their size. 1. Click on Title to change it. 4. You can click on the bars and then click “add data labels” to get these numbers.

2. Click and drag to highlight the area that you have created. 3. Choose: File-Page Set up-Landscape. Then Choose print preview. If it looks right, then print! 1. Type your name In Cell A12.

 Open Excel  Beginning in cell A1-Type the name of one person at your table. Push enter.  In cell A2-Type another persons name. Push enter.  Keep typing until you get everyone’s name typed.

Click and drag to highlight your names. Then change the font size.

See this tool? This is the tool that Will sort your information Either in alphabetical (Ascending) Or backwards alphabetically (Descending). It will sort numbers too!

 Ascending means: A to Z  Descending means: Z to A  Practice sorting your names both ways.  Now let’s type our spelling words and sort them.

 We are going to keep a spreadsheet on our laptops of our reading log.  Open Excel  At cell A1-Type Date  In Cell B1-Type Title  In Cell C1-Type Points  Skip row 2.  Now look at your Reading Log.  Create a spreadsheet that matches your Reading Log.

Once you get all your Dates, Titles, and Points Typed, skip several rows then Type “Total Points.

Then click in the cell that is under your points and beside the words “total points”. Next click on the drop Down arrow beside the funny little Icon called: Auto Sum. Pull down to choose: Sum.

When you see this. Push enter. Now you should see a total of all your points!

An Excel spreadsheet is the only Microsoft Office product that can do math! When you add number together you get a “sum”. Your teacher would use the “Average” to get a grade for your report card. We will learn more about this later.