1. Understanding Microsoft Excel
Lesson 1 – Microsoft Excel 2010

2. History of Excel, Part 1

3. History of Excel, Part 2

4. Learning Goals
The goal of this lesson is for students to successfully explore and describe the Excel window and to create a new worksheet. The student will learn to edit a worksheet, save the workbook and properly exit the program.

5. Learning Objectives
On completion of this lesson, students will be able to do the following:
Create a workbook
Understand Microsoft Excel window elements
Select cells
Enter text, numbers, and dates in a worksheet
Enter a range of data
Edit cell contents
Adjust the size of rows and columns
Align cell contents
Find and replace cell contents
Insert and delete cells, rows, and columns
Cut, copy, paste, and clear cells
Use additional paste techniques
Move between worksheets
Name and save a workbook
Open a workbook
Rename a worksheet
Preview and print a worksheet
Close a workbook and exit Excel

6. What is Excel?
Lets you put numbers into a spreadsheet so that you can do things such as calculations, graphs, and statistical analysis quickly.
Uses:
Logging my daily workouts
Creating a household budget
Calculating grades

7. Starting Excel What else??? Clicking on an Icon on the Desktop
Using the Start Menu

8. Spreadsheet Terms
Spreadsheet – The type of program that is used to perform calculations.
Worksheet – A blank page in a spreadsheet file.
Workbook – A collection of worksheets.

9. More Spreadsheet Terms
Name Box
Title Bar
Active Cell
Formula
Bar
Column Headers
Row Headers

10. Opening and Closing Worksheets
When you first open Excel, you see one blank worksheet.
The visible worksheet is actually part of a workbook that contains three sheets. (Sheet1, Sheet2, Sheet3).
Close a worksheet
Open a blank worksheet

11. Naming and Saving a Workbook
A filename and location should be assigned the first time a workbook is saved. Save often!!!
The file name can be up to 255 characters in length.
The / \ < > * ? " | : ; characters may not be used when naming a workbook.
Save a workbook for the first time using either the Save option in Backstage view or by clicking the Save icon on the Quick Access Toolbar.
Save it with a new name or new file type by clicking “Save As” in the Backstage view.

12. Templates What would be the benefit of using a template?
For spreadsheets that have already been set up for specific purposes, use a template
You can save spreadsheets that you create to use as templates later.
What would be the benefit of using a template?

13. How would you identify the cell range shown?
Selecting Cells
Cell ranges are identified by the first cell address and the last cell address, separated by a colon.
You can select 1 cell or a group of cells (a range).
Use the “select all” button to select all cells.
How would you identify the cell range shown?

14. Cell Selection, continued.
Select non-adjacent cells by holding down CTRL.
The “Name Box” shows the address of the active cell.
Click the row or column header to select an entire row or column.

15. Entering Data into a Worksheet
Text (sometimes called labels) – words or numbers that
won’t be used in math
Formula - a mathematical equation used to calculate a value.
Notice that anything typed in the active cell appears in the formula bar.
Numbers – Values that will be used in math

16. Cell Alignment
By default, text is left aligned and values are right aligned.
You can also adjust vertical alignment.

17. Row and Column Size Row height is measured in points.
A point is a unit of measurement that determines the height of a character.
A point is approximately 1/72 of an inch
How tall is 72 point font?
Excel’s default column width is 8.43 characters wide
A cell can contain up to 32,000 characters.

18. What if it Doesn’t Fit?
Non-formatted values (numbers) are shown in scientific notation.
Formatted numbers are replaced by ####.
Text spills over if there is room, cuts off if there isn’t.

19. Adjusting Row and Column Size
Mouse over the border between rows or columns until the cursor changes as shown.
To resize-
Hold down the left mouse button and drag to the desired size.
Double click to autofit the size to the cell’s contents.
Which do you prefer?
You can resize several rows or columns at once by selecting them all and the resizing using the same methods.

20. Entering a Range of Data
What is a range???
To enter data in a range more easily select the range and start typing.
Press “Enter” or “Tab” to move to the next cell in the range.

21. Numeric Data in a Spreadsheet
Consists of – Currency (money!)
Percentages
Decimals
Fractions
Exponents
Which are negative???

22. Entering Dates in a Worksheet
Dates can be entered using a combination of text and numbers, or just numbers.
Change the format on the Home tab in the Number group.
Regardless, dates are serial numbers and can added, subtracted, and used in other calculations.
When might you use dates in a calculation?

23. Editing Data in a Cell
Double click on a cell or click in a cell and then in the formula bar to edit its contents.
Use the “cancel” or the ESC key to cancel an entry before it is actually entered in the worksheet, restore the cell’s contents, and exit Edit mode.
You can click the Enter button or the Enter key to complete an entry.

24. Finding and Replacing Cell Contents
A worksheet contains more than 65,000 rows and 256 columns.
The Find and Replace option can quickly search a large worksheet and replace erroneous data with correct data.
A formula can be typed into a search string by choosing formulas in the Look In drop down option.
Data can be searched for by using a search string as well as matching the case of the data or matching the entire contents of the cell.

25. Inserting and Deleting Cells, Rows, and Columns
Insert or delete rows or columns by
Right clicking on the heading and choosing your option.
Using the Cell group on the Home tab.
New rows are inserted about the selected row, new columns to the left.

26. Cutting, Copying, Pasting, and Clearing Cells
Cutting data from a cell and pasting it to a new cell is actually moving the data.
Copying data from a cell and pasting into another location actually makes a duplicate of the data without affecting the original cell.
Contents can be removed from a cell without removing the cell formats.

27. Moving to a New Worksheet
Remember that each workbook is made up of three worksheets by default.
Click the Sheet Tabs at the bottom of the page to change the active worksheet.
You can move data between worksheets.

28. Renaming a Worksheet
Worksheets are named Sheet1, Sheet2, etc. by default, according to their location in the workbook.
Workbooks should be named appropriately based upon their contents.
Double-click the sheet tab and enter the new sheet tab name to rename the sheet.
You can change the tab color by right clicking on the tab.

29. Previewing and Printing a Worksheet
Viewing a spreadsheet prior to printing it is important to pinpoint errors in a worksheet.
Clicking anywhere on the preview will toggle the zoom.
An entire worksheet, a selected range in a worksheet, or an entire workbook can be printed.

30. Closing a Workbook and Quitting Excel
Closing the file and quitting Excel will keep the task bar uncluttered.
Closing a workbook window will not close the Excel window.
Close a workbook window by choosing Close found under the File Tab.
Close Excel by choosing Exit from the File Tab menu list.