Club Coach Webinar November 12, 2015 Doris Henn, DTM

The Club Coach

The Club Coach Not a member of the club & not yet familiar with the club or its members A counselor, a source of knowledge & a fountain of ideas A successful club coach will need all of their speaking, thinking and listening skills Hard work, determination & patience

What Does a Club Coach Do? Builds rapport with the club’s leaders & members Assesses the environment – observe, analyze and recommend solutions Develops a plan with goals for improvement Implements the plan & ensures that the changes are performed by the officers & members as much as possible Instills enthusiasm, loyalty and a sense of responsibility for the club’s future

Club Coach Program Requirements Appointed by the District Director or Club Growth Director Helps the club become a Distinguished Club Up to 2 coaches per club Lasts until June 30 of the current TM year – can be extended by 1 year

Club Coach Requirements Club Coach may not be a member of the club when appointed May join the club after being assigned Club must have 12 or less paid members Coach receives credit toward their ALS, a club coach pin and a certificate upon completion

What is a Club Coaching? Helping clubs with 12 members or less: Increase membership Plan and conduct effective meetings Train club executives Develop a Club Success Plan Become a Distinguished Club

Why are Clubs Rebuilt? Membership has dropped below 12 members Key leaders have left the club Meetings lack enthusiasm and fun

Develop an Action Plan

Build a Club Rescue Team Club Coach Club Executive Area Director Division Director

Club Coach Skills Patient Knowledgeable – be familiar with the Toastmasters program Friendly Dedicated Resourceful Creative Mentor

Club Coach Responsibilities Attend weekly club meetings Attend exec meetings Share examples of: Successful club meetings Best practices Useful resources (Brand Portal) Present speeches & education talks

What to Look for in the Club Dedicated members Core group Functioning club executive Regular meetings Location and time Fun meetings Organized Agenda

Available Resources Toastmasters Website Brand Portal Club Coach Guide Area & Division Director

Club Trouble Shooting Guide Use the Club Trouble Shooting Guide? Available at www.toastmasters.org/clubcoachguide

Moments of Truth Part of The Successful Club Series How to recognize and deal with situations critical to club success. A club self-evaluation tool. Includes a club evaluation chart, outline and PowerPoint presentation. 

Effective Members are: Sincere and want their club to be successful Willing to work together to solve the club’s problems Enthusiastic about Toastmasters and their club Expected to speak from manuals Supportive of one another and take pride in each other’s accomplishments

Don’t Forget to Look at the Meeting Location! Club meeting time Location Is the parking lot well lit Does the club meet in the evening at a downtown location?

Public Relations Website: Facebook Meet up Guest Packages Free Toast Host Easy Speak Facebook Meet up www.meetup.com Guest Packages

Effective Meetings What are some of the characteristics of a good Meeting?

Effective Meetings are: Held in a convenient place and have a good environment Begin and end on time Fun and club programs are varied and dynamic Speakers are well prepared & deliver each speech to the best of their ability Evaluations build self esteem & offer positive direction for improvement

Develop an Effective Club Executive What are some of the important steps to developing a good Executive?

Effective Club Executive The key to effective leadership in your Toastmasters group

Effective Club Executive Officers: Perform their tasks diligently Thoroughly understand their roles & responsibilities Use the Distinguished Club Program/Club Success Plan as a tool for planning & goal setting

7/7 Club Officers Trained – 2 times per year Properly trained officers: Efficient & effective club meetings Promote & advertise the club Welcome guests & initiate new members Keep the club records up to date

Marketing the Club – From Guest to Member Important factors you can implement to help guests become members?

Recipe for Success: Guests are warmly received and made to feel welcome Guests receive a follow up invitation to attend the next meeting Most guests who attend meetings eventually join the Club New members are enthusiastically welcomed and given special attention & support

What are some of the ideas that have worked well in your club? Theme Meetings What are some of the ideas that have worked well in your club?

Invite a Friend – Theme Meetings Favorite treats Sub meetings Scary Stories Tall Tale Contest Backwards Meeting Impromptu Speeches

Plan for Fun…… Have a Blast with the past – invite Einstein to a meeting Judge & Jury – mock trial Backwards meeting

A Fun Group is a Thriving Group

Attract New Members by Holding an Open House/Demo Meeting Posters and resources available on Toastmasters International http://www.toastmasters.org/logos

Open House Showcase Advertising Guest List Demo Meeting Open House Agenda Report Results to District

Speechcraft

Benefits of Speechcraft Participants learn basic Toastmasters skills Table Topics Speeches (5 to 6 speeches) How to Introduce a Speaker How to Evaluate a Speech Speechcraft Advisors mentor the Participant

Benefits of Speechcraft Builds strong clubs Develops Mentor/Mentee relationships Gives opportunities to present Educational speeches Coordinator earns credit toward ACG Membership building tool

Speechcraft Award Ribbon Conduct a Speechcraft Program in Your Club and send the details to the District: Date # of Attendees # of New Members gained Note: Kits available for clubs with 15 or less members

Club Mentorship Program “The Mentoring Guide" Series Available at www.d42tm.org Magic of Mentoring Available at: http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2010/February/Mentoring.aspx "The Mentoring Guide" Series Past District Governor Mona Cooley and her team have created four training modules to assist clubs in developing a mentoring program to help members get the most out of the Toastmasters program.Module 1 - Promoting the Vision of a Club Mentoring Program This module describes how to help promote the vision of a mentoring program to the club. The module includes tools to generate interest in having a mentoring program and motivate members to participate. Module 2 - Implementing the Program This module describes how to implement a club mentoring program and tailor the program to meet the needs of the club's members. The module includes ideas on how to structure your program, the key steps to take in implementing a successful program, the types of mentors, tips to address common challenges and templates for record keeping. Module 3 - Training the mentors and mentees This module describes how to train mentors and mentees and tailor the training so that it is consistent with your mentoring program. The module includes information about the expectations of mentors and mentees so that each knows what mentoring is; what resources are available; and what his / her responsibilities are. A structured training program will ensure consistency in the mentoring process. Module 4 - Building the B.E.S.T. mentoring relationships This module describes how understanding and working through the four stages of mentoring relationships will bring out the B.E.S.T. in you. The module includes templates to aid discussion at each stage.

Mentoring Modules Module 1 - Promoting the Vision of a Club Mentoring Program Module 2 - Implementing the Program Module 3 - Training the mentors and mentees Module 4 - Building the B.E.S.T. mentoring relationships

Build Strong Clubs by Presenting Successful Club Series Educational Talks http://www.toastmasters.org/289DCD

Successful Club Series The series includes: Moments Of Truth (Item 290) Finding New Members For Your Club (Item 291) Evaluate To Motivate (Item 292) Closing The Sale (Item 293) Creating The Best Club Climate (Item 294) Meeting Roles And Responsibilities (Item 295) Mentoring (Item 296) Keeping The Commitment (Item 297) Going Beyond Our Club (Item 298) How To Be A Distinguished Club (Item 299) The Toastmasters Educational Program (Item 300) ACS & ALB

Develop Better Speakers By presenting Educational Talks from the Better Speaker Series http://www.toastmasters.org/269DCD

Better Speaker Series Beginning Your Speech (Item 270) Concluding Your Speech (Item 271) Controlling Your Fear (Item 272) Impromptu Speaking (Item 273) Selecting Your Topic (Item 274) Know Your Audience (Item 275) Organizing Your Speech (Item 276) Creating An Introduction (Item 277) Preparation And Practice (Item 278) Using Body Language (Item 279) ACS

Your Club Coach Goal Your goal is to help your assigned club to become a Distinguished Club before June 30 of the Toastmaster Year. Membership Requirement: Net gain of 5 new members

Distinguished Club Program 1. Two CCs 2. Two more CCs 3. One ACB, ACS, or ACG 4. One more ACB, ACS, or ACG 5. One CL, ALB, ALS, or DTM 6. One more CL, ALB, ALS, or DTM 7. Four new members 8. Four more new members 9. Minimum of four club officers trained during each of two training periods 10. One membership renewal report and one club officer list submitted on time In addition, your club must meet a membership requirement. At year-end (June 30) it must have: at least 20 members OR­ * a net growth of at least five new members Develop a Club Success Plan

Distinguished Club Wall Chart

Recognize Member Achievement Awards to help recognize Member Achievement: CC/CL CL/ALB Triple Crown Members Making a Difference

Triple Crown Award Sponsor 3 New Members Or Earn 3 Educational Awards

Members Making A Difference One award per club given to a person who has made a difference in their club by: Promoting the club Developing a Membership Building Contest Befriending guests & encouraging them to become members Sponsoring/Mentoring new members Planning an Open House Being friendly & supportive

Successful Club Coach Successfully Coach a Struggling Club to rebuild and become Distinguished before June 30, 2013 Earn your ALS Credit Earn “Where Leaders Are Made” pin

Remember you are not alone Develop a team of experienced Toastmasters that you can meet with to discuss an Action Plan Consider completing your HPL as part of your Club Coach experience Your Area Governor and Division Director are good resource people

Recruit Experienced Toastmasters Ask a “Sister” Club with experienced Members to help. Benefits: Guests see a club that has experienced Toastmasters performing the roles The Club Coaches are encouraged & the members are encouraged to have exciting meetings

Club Rescue Resources How To Rebuild a Toastmasters Club http://www.toastmasters.org/HowtoRebuildaToastmastersClub.aspx Membership Growth http://www.toastmasters.org/1159_MembershipGrowth Club Coach Weekly http://www.tmcoach.org/

Share your thoughts Questions?