Purpose of Volunteer Selection The primary purpose of volunteer screening is the protection of the youth enrolled in our programs, our volunteers and our organization through risk identification, policies, procedures, training, volunteer selection processes, screening and position descriptions.

10 Steps to Screening Ontario Hockey Federation 1.Job Design 2.Job Descriptions 3.Application Forms and Process 4.Recruitment 5.Interviews 6.Reference Checks 7.Police Record Checks 8.Orientation and Training 9.Supervision and Evaluation 10.Participant Follow-up

Timeline for Implementation  First meeting September 2004  Draft initial policy by February 2005  Communicate with Committees and Club February and March 2005  Communicate to Club and Volunteers April 2005  Club Approval April 2005

Timeline for Implementation  Design of Confidential Database and Filing System June 2005  Police Checks for Hockey House League Volunteers for 2005 Season  Police Checks for Soccer and Baseball for 2006 Season  Police Checks for Optimist Club members by June 2006  Monitor and Continue Program and Policy Development

Roles of the Optimist Club and Committees  Club Cooperate with committees Guide and assist as required Resolution Committee as needed Establish central policies Maintain confidential data base Risk assessment Funding for volunteer process  Committees Policy Compliance Procedure Development Organize and provide activity or service Volunteer Selection Operational control of the activity or service

Policy #1 - Roles  Role of the Club  Role of the Committee  Role of the Resolution Committee

Policy #2 – Code of Conduct  General Principals  Harassment and Abuse  Reporting  Receipt of Complaints  Action by the Committee

Policy #3 – Impact of Criminal Convictions  Purpose  Recognition of Duty of Care Police Records Check and Vulnerable Position Screening Check Past behaviour that is not of material relevance to the volunteer position Past behaviour that is of material relevance to the volunteer position Rights of the Committee to Select

Policy #4 – Volunteer Verification Team Process  Purpose  Composition of the Volunteer Verification Team  Role of the Volunteer Verification Team  Appeal Process

What is a Police Check? Fact and Fiction  Fact - Vulnerable Persons Volunteer Police Check is the correct name  Fiction – It is the most important part of volunteer selection  Fact – Use of this tool is an important part of an organizations risk management  Fiction – Use of this tool will guarantee that ‘no bad eggs’ enter our system  Fact – Our club will be stronger through more involvement with the committees  Fiction – This is not a club issue, leave it to each committee

Why Should the Club Become Involved?  Protection of the Club  Protection for Board Members  Enhanced Confidentiality for Volunteers  Cooperation with Committees  Potential New Members  Purpose for the Club  It’s the Right Thing to Do

Questions?