1. Program Policy Committee
Report

2. Program Policy Committee Report
Mandate
Develop, implement and oversee SSO’s governance and compliance program
Review the status of SSO’s compliance with applicable laws and regulations
Review the status of SSO’s compliance with its By-laws and board policies
Review each of SSO’s By-laws and board policies at least every three years and recommend changes, as required
June 23, 2018
Program Policy Committee Report

3. Ontario Sport Recognition Policy
Sets out mandatory requirements that all PSO/MSOs must meet in order to be recognized by the Government of Ontario
Ensures PSO/MSOs meet high standards in governance, administration and programming
Positions Ontario as best-in-class PSO/MSO jurisdiction
June 23, 2018
Program Policy Committee Report

4. Program Policy Committee Report
Overview of Approach
Mandatory requirements
Administration / Governance
Not-for-profit, elected board of directors, by-laws, operational & financial policies, multi-year strategic plan and annual operational plan, budget & financial review engagement report / audit, insurance, annual general meetings, etc.
Policies
Approved by board of directors and posted on website
June 23, 2018
Program Policy Committee Report

5. Program Policy Committee Report
Sport Recognition
SSO application for Sport Recognition submitted October 2016
Application viewed by Ministry as “extremely thorough and comprehensive”
SSO granted Ontario Sport Recognition effective April 1, 2017
As a recognized sport, SSO was allowed to apply for Ontario Amateur Sport Fund (OASF) grant
SSO granted annual funding allocation of up to $357,402 over 2 years
June 23, 2018
Program Policy Committee Report

6. Activities April 2017 – March 2018
Revisions to the SSO By-laws (Sept. 2017)
Clarification on role of Nominations Committee
Regional representation
Director affiliation (one director per Member)
Term limits (directors to serve terms of 3 years to a maximum of 3 consecutive terms)
Follows current best practices on term limits for not-for-profit boards
June 23, 2018
Program Policy Committee Report

7. Program Policy Committee Report
Activities (cont’d)
Governance webinars (March 2018)
Ontario Not-for profit Corporations Act
Employment Standards Act
Co-hosted with Sport Law & Strategy Group
June 23, 2018
Program Policy Committee Report

8. Program Policy Committee Report
Activities (cont’d)
Participation in Enhancing Sport-specific Concussion Policies Project Team
Hosted by Ontario Physical & Health Education Association (OPHEA) and the Coaches Association of Ontario (CAC)
Goal is to enhance sport-specific concussion management policies & protocols
Ruth Belcher & Laura Steacy participated
SSO policy & guidelines viewed as among the most comprehensive of any amateur sport in Ontario
June 23, 2018
Program Policy Committee Report

9. Program Policy Committee Report
Activities (cont’d)
Further enhancement of Concussion Resources page on SSO website:
SSO Concussion Policy (revised Jan. 2018) to meet requirements of Rowan’s Law (Concussion Safety), 2018
SSO Concussion Policy Template for Clubs (new)
SSO Synchro Specific Concussion Guidelines (revised Jan. 2018) including:
Removal-from-sport Protocol
Return-to-sport Protocol
Return to Synchro Concussion Progress Tracker
Helpful concussion resources
All documents developed in collaboration with OSSC coach Laura Steacy & her colleagues at the University of Toronto Concussion Lab
June 23, 2018
Program Policy Committee Report

10. Program Policy Committee Report
Activities (cont’d)
Online Injury Tracker Form
In collaboration with the Sunnybrook Office for Injury Prevention
SSO has customized Sunnybrook’s Play Safe Injury Tracker, a web-enabled surveillance platform for sport injury
Released September 2017
Generates reports, including at club level
Helps SSO and clubs better monitor, respond and prevent injuries, including concussion injuries
Fully supported by SSO’s insurance provider
We now have a full season of data to review with reporting to clubs by September 2018
June 23, 2018
Program Policy Committee Report

11. Program Policy Committee Report
Activities (cont’d)
New policies:
Social Media Policy (April 2018)
Revised policies:
Privacy Policy (July 2017)
Selection Policy (Dec. 2017)
Other documents:
Sanction Information & Forms (new online form and handbook)
June 23, 2018
Program Policy Committee Report

12. Program Policy Committee Report
Activities
Sport organizations increasingly assessed against specific governance requirements as a condition of public funding
Current focus on requirements related to harassment & abuse in sport
SSO has implemented Respect in Sport
“Conduct Suite”
Revised Code of Conduct & Ethics and Conflict of Interest policies
New approach to dispute resolution including ADR
Enhance education on how to address harassment & abuse
June 23, 2018
Program Policy Committee Report

13. Thank you
Questions?