Introduction to MIS1 Copyright © by Jerry Post Introduction to MIS Appendix 13 Project Management

Introduction to MIS2 Appendix: Project Management  Projects  Goal  Need a well-defined goal  Good example: Put a man on the moon.  Bad example: Improve the IRS information systems.  Scope  Size and complexity of the project.  Match the management techniques to the project scope.  Schedule  Break project into tasks  Tasks depend on other tasks (you can’t paint a wall until it is built).  Tasks take time to complete (duration)  Tasks require resources.  Resources  Worker time is usually the most important to schedule.  Workrooms, machinery, and so on.

Introduction to MIS3 Project Management Steps  Define the project.  Create the plan.  Track and manage the project as it proceeds.  Close the project when the goal is achieved or the project is cancelled.

Introduction to MIS4 Microsoft Project  Specialized database  Tasks (start, duration, description, dependence)  Resources (costs, needs, assignments)  Specialized views of the data  Gantt ChartHighlight task duration.  PERT ChartHighlight task dependence.  CalendarShow scheduled tasks.  Task UsageShow assigned resources.  Tracking GanttCompare estimates to actual.  Task SheetDetailed task data.  Resource views  Resource GraphTrack resources over time.  Resource SheetDetailed resource data.  Resource UsageTasks assigned to resources.

Introduction to MIS5 Sample: Spring Forward Century Sunday, April 2, miles 50 miles 100 miles  Choose starting point  Legal paperwork  Establish routes  Create databases  Create promotional materials  Create commemorative shirts  Register riders  Organize volunteer groups  Advertise ride  Plan rest stops  Plan registration  Final clean up  Thank you notes  Write project notes Planning the ride After the ride Ride day is a separate project SpringForwardCentury.mpp Organize Spring Forward Century.mpp

Introduction to MIS6 Microsoft Project: Gantt Chart Organize Spring Forward Century.mpp

Introduction to MIS7 Gantt Chart (continued)

Introduction to MIS8 Resource Usage You need to get some tasks done sooner, or get more volunteers on the day before the ride. You need to start earlier, or get volunteers to do more of the organizing tasks.

Introduction to MIS9 Ride Day SpringForwardCentury.mpp