1. Managing the Information System Project Dr. Dania Bilal IS 592 Spring 2005

2. Overview Project management occurs throughout the SDLC Activities –Project initiation –Project planning –Project execution –Project closedown

3. Skills of a Project Manager Leadership Management Customer relations Problem solving Conflict management Team management Risk and change management

4. Project Initiation Establish project team Establish relationship with customer (user, in our case) Establish project initiation plan Establish management procedures Establish project environment and workbook

5. Planning the Project Describe project scope, alternatives, and feasibility Divide project into tasks and represent them in a Gantt chart Establish resources and create a resource plan

6. Planning the Project Develop a preliminary schedule Develop a communication plan Define project standards and procedures

7. Planning the Project Identify and assess risks Create a preliminary budget Develop a statement of work Set a baseline project plan

8. Execute the Project Put the baseline plan into action Monitor project progress against plan Manage changes to plan Maintain project workbook Communicate project status

9. Project Close Down Close down the project Post review project with management and customer Attend to problems Close customer contract upon customer satisfaction

10. Project Time Projection Project schedule includes time duration for each task within the structure of all tasks Calculation of expected time can be feasible by using PERT technique

11. PERT Technique Program Evaluation Review Technique Help obtain time estimate for completed a task Three variables used in PERT

12. PERT Formula Optimistic time (o) Realistic time (r) Pessimistic time (p)

13. PERT Formula o + 4r + p ET= 6 (Since expected time should be closer to the realistic time, it is four times more than the optimistic and pessimistic time) See Valacich, chapter 2, p. 57.

14. Class Activity Use PERT formula to estimate the expected time (ET) for converting a collection of 5,000 records into MARC based on these criteria: 1.By doing recon in-house 2.By outsourcing recon