P UBLIC H EARING O N C ONDITIONAL G RANTS & C APITAL E XPENDITURE PRESENTATION BY MEC GRACE PAMPIRI 1

1. Introduction The presentation will highlight the following items: Trends on grant allocation, transfers and expenditure. We will also briefly highlight some achievements recorded. Assessment of the Department’s monitoring capacity including capacity constraints. Compliance with monthly reporting. 2

1. Trends in allocation, transfers and actual expenditure 1.1. Allocation In the Financial year 2009/10 the Department received an allocation of R52,872 Million and a rollover of R1,974 Million. The Total allocation for 2009/10 is R54,846 Million which was allocated according to grant priorities: ◦Capacity Building in Community libraries (Staffing and training) ◦Infrastructure  Capital Projects  Upgrading and maintenance of library buildings  Furniture, security and vehicles ◦Information and communication Technologies (ICT) - Public Internet access and computer equipment ◦Books and other library materials ◦Promoting the Culture of reading – Mobile library buses and reading awareness and library promotion programmes including literacy programmes 3

Grant PriorityAllocationExpenditureCommitmentsTotal exp. % Spent Capacity building (staffing and training) R16,6 M14,50 87% Infrastructure Capital (transferred to local Municipalities) Upgrades Other incl Furniture, Security, Vehicles R20,9 M R7,5 M R8,9 M R4,5 M 7,5 4,81,5 7,5 6,3 100% 71% Information & Communication Technologies (ICT) – Public Internet Access and equipment R2,3 MR2,40 104% Promoting culture of readingR4,9 MR0,4MR3,2R3,673% Library materials: Books, toys, etc R8 M 100% TOTAL (Including admin)R54,8MR41,1MR4,7MR45,884% 4

1.2. ACHIEVEMENTS Infrastructure – (Conditional Grant) ◦Ipelegeng Community Library (Mamusa Local Municipality), R2m allocated for construction of the Community Library. Contractor has been appointed and due to delays with compliance to submit required documentation as in the project is behind scheduled. By April 12 Contractor has submitted letter of commitment to submit all required documents ◦Utlwanang Community Library (Lekwa-Teemane Local Municipality): R2,5m allocated. The tender Evaluation done in March 2010 and delays by municipality to Adjudicate tender has delayed appointment of Consultants. ◦ Lebaleng Community Library (Maquassi-Hills Local Municipality): R3,250 allocate to municipality for design and construction of community library. Tender for appointment of consultants closed in February 2010 and municipality has finalize appointment of Consultants. 5

Achievements conti…… Infrastructure- ( voted funds ) ◦Dertig Community Library ( Moretele LM): R3m allocated for the 1 st year for planning and design phase. ◦Letsopa Community Library (Tswaing LM): R900, allocated for planning and design phase. Tender Evaluation for appointment of Consultants completed, adjudication delayed by municipality strike. ◦Boikhutso Community Library ( Ditsobotla LM) Tender adjudication for appointment of consultants to be finalised in the 4 th week April ◦Mogwase Community Library (Moses Kotane LM). R950, allocated for design and planning phase. Process of advertisement of tenders to be finalised in May

ACHIEVEMENTS cont…. Extension of Coligny library (Ditsobotla LM) was completed as well as the maintenance of Wedela, Alabama and Welverdiend Community Libraries. Extension of Koster Library in Ketleng-Rivier Municipality was disrupted by heavy rains and it due for completion at the end of April 2010 Mobile library service – is fully functional and it reached 15 villages every month. Public Internet access – is now fully functional in 16 community libraries. 140 computers purchased for community libraries. 7

ACHIEVEMENTS cont… Capacity building in community libraries – Training on Project management, Computer Literacy, Disaster Management and Preservation Training, Advanced Toy Library Training and Story telling workshop were attended by 198 community library staff. Stores – books were purchased and distributed to community libraries. 8

9 2. Assessment of the Department’s monitoring capacity Expenditure on the grant excluding commitments amounts to R41,1 M which is 75%. We underspent by 25%. Reasons for under spending: Infrastructure– Appointment of Building Contractors for the upgrading of 7 libraries will be completed in April The work of Project Managers overlaps over two financial years 2009/ /11. Vehicles and security for community libraries – Appointment of service providers will be finalized in April 2010 Mobile library buses– the service provider will only complete and deliver the two buses in June 2010

Capacity challenges in the Department: There is insufficient capacity in Supply Chain Management Unit which results in tender process delays. The department has already appointed better functional tender committees which started operating in February

3. Compliance to reporting requirements The Department has submitted all monthly and other reports to the Department of Arts & Culture. The Department is still struggling to get monthly expenditure reports from local municipalities for funds transferred for Capital Projects. The intervention meeting with local municipalities receiving grant for capital projects scheduled for 2 nd week in May 2010 will assist to unblock delays with implementation of capital projects. 11

C ONCLUSION 12