1. COMMUNITY LIBRARY CONDITIONAL GRANT PUBLIC HEARINGS 25 MAY 2011

2.  Goal is to enable South African society to gain access to knowledge and information that will improve their socio- economic situation.  Purpose is to transform urban and rural community library infrastructure, facilities, and services (primarily targeting previously disadvantaged communities through a recapitalized programme at provincial level in support of local government and national initiatives. 2

3.  Improved library infrastructure and services that reflect the specific needs of the communities they serve. Presently 79 libraries have been renovated since the inception of the grant. Two libraries are under construction i.e. Mdantsane and Mount Ayliff libraries. This has improved library usage as these libraries are now accessible.  Transformed and equitable library and information services delivered to all rural and urban communities. During 2010/11 a total of 70,000 library materials have been purchased and delivered to public libraries.  Improved co-ordination and collaboration between national, provincial and local government on library services. The Stakeholders Consultative Workshop and library Summit has improved relationship with Municipalities.  Improved culture of reading. South African Library for the Blind benefits from the Grant by providing a special service for people with visual disabilities.  Improved staff capacity at urban and rural libraries to respond appropriately to community knowledge and information needs. Qualified librarians have been employed and deployed to public libraries. Opening and closing times at our libraries have since improved with 55% since these libraries now open 8hours a day due to additional staff appointed. 3

4. 4 ActivityBudget Compensation of employees11,920 Books/Library Material10,085 Staff/Staff Training1,500 ICT Infrastructure (Cabling & Data-line)1,588 ICT Operating Expenditure7,000 Library infrastructure (Construction & Upgrading)29,685 Purchase of library containers5,000 Security for Library Books and Staff3,000 Literacy (Programme)1,000 Special services provided (SALIB)1,000 Maintenance of library facilities5,212 Stakeholders Consultative Workshop 250 TOTALR77,240,00

5. Economic Classification2010/112011/12 Compensation of EmployeesR11,920MR12,920M Goods and ServicesR27, 444R28,471M Transfers and SubsidiesR1M Building and other fixed structuresR29,685MR32,211 Machinery and equipmentR7,191MR6,372M TOTALR77, 240MR80, 974M 5

6. OutputsBudgetSpentUnder/over expenditure Reason for deviation Libraries upgraded and rehabilitated R5, 587,319R1,363,000R4, 224,317Appointment of contractors was delayed at Public Works as a result of KZN judgement (Case No: 10878/2009). New community libraries established ---Not targeted for the quarter under review Mobile (Container) libraries provided at rural libraries. R2,573, 400R48, 240R2, 251,160Tender was already advertised but had to be re-advertised as a result of KZN judgement ( Case No. 10878/2009). ICT Infrastructure provided in community libraries R900,000R834,299R65,701Invoices are awaited from SITA for the payment of cabled libraries. Improved Library securityR3,007,283R53,000R2,954,283Tender was advertised on time but due to KZN judgement ( Case No. 10878/2009) it has to be re-advertised and that led to further delays. 6

7. OutputsBudgetSpentUnder/over expenditure Reason for deviation ICT library facilities maintained in all community libraries R2,700,000R2,100,000R600,000Invoices awaited from SITA for monthly rental of Library Management Systems. Improved furniture and equipment in community libraries R500,000R51,750R448,250An amount of R403,000 committed is for outdoor learning equipment (Jungle gyms) which its tender affected by the KZN judgement. Libraries provided with latest and relevant collection R5,488,200R1,714,195R4,757,475Deliveries were done late due to Most of popular publications that ran out of print, most publication houses closed for Christmas. Stakeholders Consultative workshops held R250,000R234,630R15,370Stakeholders’ Consultation took place, outstanding invoices submitted late and will be paid in the last quarter. 7

8. OutputsBudgetSpentUnder/over expenditure Reason for deviation Functional library committees revived and established R65,000 -Target met Additional qualified personnel recruited and existing ones remunerated R1,300,000R1,377,000(R77,000)Over expenditure caused by the error at payments section and journals are being done to rectify. Training programmes provided for library workers R400,000R272,000R128,000Outstanding amount is for the training that will be held in January 2011. Services for people with visually disabled provided. R1,000,000--Not targeted for the quarter Literacy and advocacy programmes provided in community libraries R27,000 -Target met TOTAL R23,800,000R8,141,114R15,659,886 8

9. 9 PROJECT NAMEDATE ADVERTISED DATE RE- ADVERTISED AMOUNT 11 Containers16/08/201010/10/2010R4,4 Million 15 Detection systems 02/05/201006/08/2010R4 Million

10. Outcomes (Project name) Performance indicator Measurement unitAnnual Target Quarter targets Actual performance: Quarter under review VarianceExplanation Improved library infrastructure that reflect the specific needs of communities it serves Libraries upgraded and rehabilitated Twenty nine libraries upgraded /renovated during 2009/10 financial year. 20927Appointment of contractors was delayed at Public Works as a result of KZN judgement (Case No: 10878/2009). New library structures built No library structure completed 2---Not targeted for the quarter under review. Mobile (Container) libraries provided to rural communities No mobile libraries provided. 11---Not targeted for the quarter under review. 10

11. Outcomes (Project name) Performance indicator Measurement unit (Baseline) Annual Target Quarter targets Actual performance : Quarter under review VarianceExplanation Improved library infrastructure that reflect the specific needs of communities it serves ICT Infrastructure provided in 9 (nine) libraries 35 (Thirty five) libraries have been provided with ICT infrastructure) Cabling and datalines 977-Target met. ICT equipment; Library management and network services maintained. 95 (ninety five) Automated library facilities maintained. 120100 -Target met Security systems installed in libraries. 20 (twenty)Libraries installed with tattle- tape detection and CCTV security systems 17 -Target met Libraries provided with furniture and new computers 40 (forty) Libraries provided with furniture and 20 (twenty)computers 4211 -Target met 11

12. Outcomes (Project name) Performance indicator Measurement unitAnnual Target Quarter targets Actual performance: Quarter under review VarianceExplanation Transformed and equitable library and information services provided to all rural and urban communities New and updated library collections provided to all community libraries. 50% of library and information services address diverse needs of communities. 70,000 Books 40,000 Books 40,000 Books -Target met Improved co- ordination and collaboration between national, provincial and local governrnent on library services. Functional Library Committees and library forums established and revived. 2 (Two) Library committees have been established and revived. 733-Target met Stakeholders’ Consultative Workshops held 2 Stakeholders’ Consultative Workshops held 211-Target met 12

13. Outcomes (Project name) Performance indicator Measurement unitAnnual Target Quarter targets Actual performance: Quarter under review VarianceExplanation Improved culture of reading Literacy and advocacy events held provided in community libraries 23 Libraries have implemented literacy programme. 3029 -Target met. Special services for people with visual disabilities A Sum of R1Million transferred to SA Library for the Blind to cater for people with visual disabilities. 10--Not targeted for the quarter under review. Improved staff capacity at urban and rural libraries to approximately respond to community knowledge and information needs Existing qualified personnel remunerated and additional library assistants appointed. 12 (Twelve) qualified librarians appointed in 2009/10 and 46 (forty six) existing personnel remunerated. 200--Not targeted for the quarter under review. Capacity building (training) programmes provided to library workers. 160 (one hundred and sixty) library workers trained in library advocacy; computer literacy ; internet/e-mail and other library related modules. 172100 -Target met. 13

14. ConstraintRemedial action Infrastructure projects are awarded to emerging contractors by Public Works and these contractors always have cash-flow challenges. This affect completion periods and service delivery. Projects are submitted to Public Works timiously so that these contractors can start early and be able to finish their works within a financial year. SITA delays in billing because their invoices come from their Head Office. Meetings with SITA to re-negotiate with SITA to de-centralize their billing system are held at National level. At Provincial level we hold meetings with local SITA to pressurize them on invoices. Conditional Grant staff turn over: staff resigns constantly as a result of condition of their employment (Contractual). This impact on service delivery especially at public libraries as some libraries have to be closed again. Conditional staff should be incorporated into Equitable Share to ensure sustainance and continuity. 14

15.  The Department has a monitoring and evaluation unit under Strategic Planning Management component that is assisting in ensuring that projects are done according to plans( Business Plan; Annual Performance Plan& Operational Plan). Reporting is done monthly and quarterly.  In-Year-Monitoring is done internally to check the spending patterns as against cash-flow projections. These reports are then sent to Provincial and National Treasuries (through DAC).  Monthly and quarterly reports are submitted to DAC and quarterly reviews are held with DAC.  Conditional Grant has its administration unit with the Project Manager ; Acquisitions and Admin. Officer. 15

16.  New Libraries: Designs for Mt Ayliff library has been finalised at this stage. Tender has since been advertised.  Mdantsane Library: The conflict with the community regarding employment of steering committee has since been resolved and the project started to kick-start and in December.  All tenders were awarded: Containers; Outdoor learning equipment and detection systems. Presently all these projects completed, distributed and installed.  All libraries targeted for ICT infrastructure have been cabled and provided with computers. Presently, the Province has provided internet and e-mail facilities to a total of 88 (eighty-eight) libraries. 16

17.  The high priority in the Province is provision of infrastructure to our libraries but unfortunately infrastructure are not implemented as fast as we would like to be. Since the inception of the conditional grant the province has managed to upgrade a total of sixty four libraries. Infrastructure is too technical and it has to be outsourced to Implementing Agents (Public Works & Coega).  Due to appointment of librarians, libraries that were closed and others opening for short hours are now operating normally. 17

18. THANK YOU 18