Microsoft Word Level 1 Michael Carco

Word Level 1 Agenda  Word Basics  Navigating in a Document  Inserting and Modifying Text  Creating and Modifying paragraphs  Creating and modifying Tabs and Tables  Controlling Page Appearance

Chapter 1: Creating a Document Main Topics:  Getting Started with Word  Creating a Document  Working with an Existing Document  Editing a Document  Replacing Text in a Document

Agenda

What is Word Processing?  Using a computer to create, edit and produce text documents  A word processor lets you format text, add graphics, tables, etc to make the appearance of documents more appealing and more understandable

Microsoft Office  In Microsoft Office (Word, Excel, etc) there are multiple ways of performing the same tasks  We will cover the various methods – it’s up to each individual to determine the method they are most familiar and comfortable with

Microsoft Office XP features  Many menus, tools and features are in every Microsoft program. Some are: Title bar Menu bar Standard and Formatting Toolbars Ruler  Others are unique to each individual program

Getting Started with Word

Document Views  Document views allow you to look at the document in various ways. These can be accessed via the VIEW menu on the menu bar, or The icons in the lower left of the screen: NormalWebPrintOutline

Task Pane  Task Pane: is a new feature of Office XP that organizes commands for common tasks.  You can: Start a new document View the clipboard (where copied or cut items are stored for future use) Insert Clip Art and more…

Getting Help  Ask A Question Box This is a new feature of Office XP Type a question or keyword  Office Assistant Click on the Office Assistant and type a question or keyword  Use HELP on the menu bar  Click the Help button  Keystroke: F1

Creating a Document

Creating a New Document  Click the New button  Select NEW from the FILE menu on the menu bar This opens the Task Pane Then select Blank Document in the NEW section of the Task Pane  Keystroke: CTRL+N

Saving a File  Click the Save button  Select SAVE from the FILE menu  Keystroke: CTRL+S  Select SAVE AS from the FILE menu  Save vs. Save As Save – used to save a document for the first time or to write over an existing document in the same location Save As – used to save a document to another folder or re-name it

Saving a File (cont.)  You can create a new folder within the Save As dialog box by clicking the Create New Folder button  To move around in the folders, you can click within the Save In area or click on the Up One Folder button

Working with an Existing Document

Opening a Document  Click the Open button  Select OPEN from the FILE menu on the menu bar  Keystroke: CTRL+O  You are then brought to a similar dialog box as with Save As

Moving Within a Document  Click to position the insertion point  Use Arrows on key pad to move one character at a time  Use Key Combinations, such as: CTRL+HOME = to the beginning of the document CTRL+END = to the end of the document  Use Scroll Bars to move around Caution: This does NOT move the insertion point.

Moving Within a Document (cont.)  Use the Select Browse Object menu at the bottom of the scroll bars to move quickly through a document

Moving Between Open Documents  For each document that is opened, a program button appears on the taskbar, but only one is active  To move between open documents: Click the button on the task bar Select the document from the WINDOW menu on the menu bar

Editing a Document

Editing a Document = Revise Text  Editing a document revises the text of an existing document, including: Inserting and deleting words and phrases Correcting errors Moving and copying text to different places Searching for words, phrases or formatting and replacing with different text

Inserting/Deleting Text  Place insertion point where text should begin and start typing Any existing text moves to the right and wraps as necessary  The DELETE key clears text to the right of the insertion point  The BACKSPACE key clears text to the left of the insertion point  To delete large blocks of text: Select the text Hit either the DELETE or BACKSPACE key

Selecting Text  Click and Drag to select the text  Some shortcuts: To select … A Word: double-click the word A Line: Click the area to the left of the line A Sentence: CTRL and click anywhere in the sentence A Paragraph: Double-click the area to the left of the paragraph OR Triple-click anywhere in the paragraph A Document: CTRL and click the selection area OR Triple-click the selection area OR CTRL+A

Selecting Text (cont.)  To select text that is adjacent: Select the first block of text Hold down SHIFT key Select next block of text  To select text that are not adjacent: Select the first block of text Hold down CTRL key Select next block of text

Removing Changes  Unwanted changes can be removed by clicking the UNDO button Tip: Use the down-arrow to undo multiple changes  Keystroke: CTRL+Z  Changes can be restored by clicking the REDO button Tip: Use the down-arrow to redo multiple undone actions  Keystroke: CTRL+Y

Cutting and Copying Text  CUTTING text moves the text from the original location to a new location  COPYING text will leave it in the original location and put it in the new location

Office Clipboard  Text can be moved by cutting or copying and pasting the text in a new location.  When text is CUT or COPIED, it is placed on the Office Clipboard  The Office Clipboard can store up to 24 items at any given time  The Office Clipboard Task Pane allows you to manage (Paste or Delete) the items you have cut or copied

Cutting Text  Click the Cut button  Select CUT from the EDIT menu on the menu bar  Keystroke: CTRL+X  Right-Click and select CUT

Copying Text  Click the Copy button  Select COPY from the EDIT menu on the menu bar  Keystroke: CTRL+C  Right-Click and select COPY

Pasting Text  Click the Paste button  Select PASTE from the EDIT menu on the menu bar  Keystroke: CTRL+V  Right-Click and select PASTE  Click on the item in the Task Pane

Moving Text  Select the text using any of the methods discussed earlier  Click and Drag the text until the insertion point is at the desired new location  Let go of the mouse button  Tip: If you Right Click, you will be given the option to Copy or Move

Replacing Text in a Document

AutoCorrect  Word corrects commonly misspelled words as you type, this is called AutoCorrect  It is also helpful for inserting long phrases when you type an abbreviation  AutoCorrect Options can be accessed through the Tools menu

AutoCorrect Options  You can add your own AutoCorrect entry Type the misspelled word in the Replace: box Type the correct spelling in the With: box  Tip: You can also use this to create your own shortcuts

AutoCorrect Options (cont.)  If you don’t want Word to automatically change text, you can undo the change by clicking the Undo button  You can turn off the automatic replacement of text by un-checking the Replace Text As You Type check box in the AutoCorrect Options window

Find and Replace  You can substitute one word or phrase with another Find and Replace can be accessed through the Edit menu  Type the word or phrase you are looking for in the Find What box  Enter the new word or phrase, if any, in the Replace With box You then have the option to search and replace one-by-one by clicking Find Next and then click Replace each time, or You can replace all instances at once by clicking Replace All

Find and Replace (cont.)